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Minutes 4_18_2023Minutes of the Library Board Meeting Date:04/18/2023 Time:7 AM Location:Salina Public Library,Prescott Room Board Members Present Gerry Cox -Vice President Lisa Mahler -Treasurer Susan Kelly Helen Gregg Brendan Burke David Greiser-Secretary Board Members Absent Judy Nold -President Mike Hoppock,Mayor Library Staff Present Melanie Hedgespeth,Director Amy Adams,Assistant Director Katie Zey -Marketing Sandy Wilcox -Recorder Call to Order The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by the Vice President Gerry Cox. Public Comments None Consent Agenda Items: a.Action Items -Approval i.Minutes of the library board meeting -March 21,2023 ii.Minor Policy Manual Updates -Library Policy Manual b.Informational Items i.Financial reports General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account ii.Statistical reports ➔Motion Motion made by:Brendan Burke A motion to approve the consent agenda as presented Second:David Greiser Motion passed unanimously. BOARD TRAINING Library Marketing -Katie Zey,Head of Marketing We will be getting new signs for the Prescott Room.We are also adding some more wayfinding signs.She gave stats on Facebook and Instagram posts.We also get statistics on the items she posts on Facebook so we can tell which posts are most popular.We use Orangeboy for email marketing.They will pull programs from our online calendar and send emails.We can also use it to send out surveys.She is continuing to increase outreach efforts. Katie has also organized a staff fitness challenge to walk enough steps to cross the United States and back twice. Our staff participate in a blog on our website.She continues to interview for the Marketing Assistant position.She also attends Noon Ambucs and Rotary club.Next week is National Library week,she will have an information table set up for patrons.She also answered several questions from Board Members. Discussion/Action Discussion -Director Report ●Building and Grounds Updates ○We have a large expense coming up to update the elevator ○We are working on getting the parking lots restriped ○Dustin is going to work on some landscaping ○There is a new Kansas elevator safety act which we will be following. ●Library Positions Interviews are beginning for the part time marketing &full time circulation positions. We have hired the new Fundraising position.She will spend a lot of her time at first learning about the library.Then as her year goes on we anticipate that she will head up our yearly fundraising efforts. ●We participated in Match Madness again this year.It went well. Fines and Fees review We receive about $14,000 in fines &fees per year.We don’t collect fines on Youth items.Once fines reach over $5.00 patrons aren’t allowed to check out until the fine gets paid down.We send out overdue notices and use Unique services to collect on long overdue fines. Action Items ●Library Shelving -This will be an ongoing project to replace our shelving with mobile shelving.We would like to purchase 30 more shelving units. ➔Motion Motion made by:Brendan Burke To approve the purchase of shelving units. Second:Lisa Mahler Motion passed unanimously. ●Capital Fund -We would like to consider moving some of our capital funds into a 12 month CD at 4%. ➔Motion Motion made by:Helen Gregg To move $400,000 from the Capital Fund into CD’s with Sunflower Bank Second:Brendan Burke Motion passed unanimously. Executive Session ➔Motion Motion made by Brendan Burke That the Salina Public Library Board of Trustees recess into executive session with the Director for 15 minutes to discuss personnel matters relating to non elected personnel pursuant to KSA 75-4319(b)(1).The open meeting will resume in this room at 8:00 AM. Second:David Greiser The board meeting resumed after the executive session at 8:00 AM Other Business &Board Comments a.Other Business - i.Board Positions -The new slate of officers is proposed President Brendan Vice President Lisa Secretary Gerry Treasurer Helen ➔Motion Motion made by:Susan Kelly To approve the slate of officers Second:Helen Gregg Motion passed unanimously. b.Board Requests of Director &Board Comments None Adjournment ➔Motion Motion made by:Helen Gregg to adjourn the meeting at 8:03 AM. Second:Lisa Mahler Motion passed unanimously.