Minutes 4_18_2023Minutes of the Library Board Meeting
Date:04/18/2023
Time:7 AM
Location:Salina Public Library,Prescott Room
Board Members Present
Gerry Cox -Vice President
Lisa Mahler -Treasurer
Susan Kelly
Helen Gregg
Brendan Burke
David Greiser-Secretary
Board Members Absent
Judy Nold -President
Mike Hoppock,Mayor
Library Staff Present
Melanie Hedgespeth,Director
Amy Adams,Assistant Director
Katie Zey -Marketing
Sandy Wilcox -Recorder
Call to Order
The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by the Vice President Gerry Cox.
Public Comments
None
Consent Agenda
Items:
a.Action Items -Approval
i.Minutes of the library board meeting -March 21,2023
ii.Minor Policy Manual Updates -Library Policy Manual
b.Informational Items
i.Financial reports
General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account
ii.Statistical reports
➔Motion
Motion made by:Brendan Burke
A motion to approve the consent agenda as presented
Second:David Greiser
Motion passed unanimously.
BOARD TRAINING
Library Marketing -Katie Zey,Head of Marketing
We will be getting new signs for the Prescott Room.We are also adding some more wayfinding signs.She gave
stats on Facebook and Instagram posts.We also get statistics on the items she posts on Facebook so we can tell
which posts are most popular.We use Orangeboy for email marketing.They will pull programs from our online
calendar and send emails.We can also use it to send out surveys.She is continuing to increase outreach efforts.
Katie has also organized a staff fitness challenge to walk enough steps to cross the United States and back twice.
Our staff participate in a blog on our website.She continues to interview for the Marketing Assistant position.She
also attends Noon Ambucs and Rotary club.Next week is National Library week,she will have an information table
set up for patrons.She also answered several questions from Board Members.
Discussion/Action
Discussion -Director Report
●Building and Grounds Updates
○We have a large expense coming up to update the elevator
○We are working on getting the parking lots restriped
○Dustin is going to work on some landscaping
○There is a new Kansas elevator safety act which we will be following.
●Library Positions
Interviews are beginning for the part time marketing &full time circulation positions.
We have hired the new Fundraising position.She will spend a lot of her time at first learning about the
library.Then as her year goes on we anticipate that she will head up our yearly fundraising efforts.
●We participated in Match Madness again this year.It went well.
Fines and Fees review
We receive about $14,000 in fines &fees per year.We don’t collect fines on Youth items.Once fines reach over
$5.00 patrons aren’t allowed to check out until the fine gets paid down.We send out overdue notices and use
Unique services to collect on long overdue fines.
Action Items
●Library Shelving -This will be an ongoing project to replace our shelving with mobile shelving.We would like
to purchase 30 more shelving units.
➔Motion
Motion made by:Brendan Burke
To approve the purchase of shelving units.
Second:Lisa Mahler
Motion passed unanimously.
●Capital Fund -We would like to consider moving some of our capital funds into a 12 month CD at 4%.
➔Motion
Motion made by:Helen Gregg
To move $400,000 from the Capital Fund into CD’s with Sunflower Bank
Second:Brendan Burke
Motion passed unanimously.
Executive Session
➔Motion
Motion made by Brendan Burke
That the Salina Public Library Board of Trustees recess into executive session with the Director for 15 minutes to
discuss personnel matters relating to non elected personnel pursuant to KSA 75-4319(b)(1).The open meeting will
resume in this room at 8:00 AM.
Second:David Greiser
The board meeting resumed after the executive session at 8:00 AM
Other Business &Board Comments
a.Other Business -
i.Board Positions -The new slate of officers is proposed
President Brendan
Vice President Lisa
Secretary Gerry
Treasurer Helen
➔Motion
Motion made by:Susan Kelly
To approve the slate of officers
Second:Helen Gregg
Motion passed unanimously.
b.Board Requests of Director &Board Comments
None
Adjournment
➔Motion
Motion made by:Helen Gregg
to adjourn the meeting at 8:03 AM.
Second:Lisa Mahler
Motion passed unanimously.