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MinutesMinutes of the Library Board Meeting Date:03/21/2023 Time:7 AM Location:Salina Public Library,Prescott Room Board Members Present Judy Nold -President Gerry Cox -Vice President Lisa Mahler -Treasurer Susan Kelly Mike Hoppock,Mayor Helen Gregg Brendan Burke Board Members Absent David Greiser -Secretary Library Staff Present Melanie Hedgespeth,Director Amy Adams,Assistant Director Katie Pearson -Head of Youth Services Stefanie Knopp -Head of Information Services Sandy Wilcox -Recorder Call to Order The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by the President Judy Nold. Public Comments None Consent Agenda Items: a.Action Items -Approval i.Minutes of the library board meeting -February 21,2023 ii.Minor Policy Manual Updates -Library Policy Manual -Meeting Rooms b.Informational Items i.Financial reports General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account ii.Statistical reports ➔Motion Motion made by:Brendan Burke A motion to approve the consent agenda as presented Second:Mike Hoppock Motion passed unanimously. BOARD TRAINING Collection Management - Stefanie Knopp,Head of Information Services &Katie Pearson,Head of Youth Services Stefanie and Katie presented information to the Board on Collection Management.Librarians follow a set of guidelines when purchasing materials for the library.There is a cycle to collection management from procurement through weeding.We use several different resources to purchase our materials.We do get populated lists and stay aware of award winning books,suggestions from patrons.We use the crew weeding guidelines.Youth services has purchased some new books that have a reader attached for young readers.They answered several questions from the Board. Discussion/Action Discussion -Director Report ●After a card has expired for more than three years we delete them. ●We spoke with Sunflower bank about our Capital Funds and if there is a better option rather than having that in just a checking account. ●We are going to Match Madness on Thursday ●The McKenzie Center front door is now fixed and useable ●The water heater needs to be replaced ●The east elevator here is getting so outdated it is getting hard to find parts.We may need to get estimates on replacement. ●We have a tech assistant hired,library assistant and part-time circulation clerk.Amy and Melanie have done interviews for the Fundraising position and are at a point of making an offer. ●Katie Zey has organized a fitness challenge for staff to record steps and try to walk across america twice ●EMPAC,our EAP will provide training to staff on April 19,2023. Excel Adult High School ●We are participating in the Excel Adult High School Scholarship program to help adults that need to complete their high school diploma.We would offer a few scholarships per year. Action Items ●CKLS -This year we need to submit minutes for who our voting member is. ➔Motion Motion made by:Gerry Cox To have the Library Director as the voting representative in CKLS matters in 2023 and in upcoming years unless changed by the Library Board.If the Library Director is not available,the Assistant Director is then appointed. Second:Helen Gregg Motion passed unanimously. Executive Session ➔Motion Motion made by Brendan Burke I move the Salina Public Library Board of Trustees recess into executive session with the Director for 10 minutes to discuss personnel matters relating to non elected personnel pursuant to KSA 75-4319(b)(1).The open meeting will resume in this room at 7:42 AM. Second:Mike Hoppock The board meeting resumed after the executive session at 7:42 AM Other Business &Board Comments Judy Nold asked for volunteers for the nominating committee:She,David Greiser and one more person will serve on that committee.Helen Gregg volunteered to serve on the committee. Adjournment ➔Motion Motion made by:Brendan Burke to adjourn the meeting at 7:45 AM. Second:Mike Hoppock Motion passed unanimously.