MinutesMinutes of the Library Board Meeting
Date:03/21/2023
Time:7 AM
Location:Salina Public Library,Prescott Room
Board Members Present
Judy Nold -President
Gerry Cox -Vice President
Lisa Mahler -Treasurer
Susan Kelly
Mike Hoppock,Mayor
Helen Gregg
Brendan Burke
Board Members Absent
David Greiser -Secretary
Library Staff Present
Melanie Hedgespeth,Director
Amy Adams,Assistant Director
Katie Pearson -Head of Youth Services
Stefanie Knopp -Head of Information Services
Sandy Wilcox -Recorder
Call to Order
The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by the President Judy Nold.
Public Comments
None
Consent Agenda
Items:
a.Action Items -Approval
i.Minutes of the library board meeting -February 21,2023
ii.Minor Policy Manual Updates -Library Policy Manual -Meeting Rooms
b.Informational Items
i.Financial reports
General Fund,Employee Benefit Fund,GF &EBF Checks,Transactions by Account
ii.Statistical reports
➔Motion
Motion made by:Brendan Burke
A motion to approve the consent agenda as presented
Second:Mike Hoppock
Motion passed unanimously.
BOARD TRAINING
Collection Management -
Stefanie Knopp,Head of Information Services &Katie Pearson,Head of Youth Services
Stefanie and Katie presented information to the Board on Collection Management.Librarians follow a set of
guidelines when purchasing materials for the library.There is a cycle to collection management from procurement
through weeding.We use several different resources to purchase our materials.We do get populated lists and stay
aware of award winning books,suggestions from patrons.We use the crew weeding guidelines.Youth services has
purchased some new books that have a reader attached for young readers.They answered several questions from
the Board.
Discussion/Action
Discussion -Director Report
●After a card has expired for more than three years we delete them.
●We spoke with Sunflower bank about our Capital Funds and if there is a better option rather than having that
in just a checking account.
●We are going to Match Madness on Thursday
●The McKenzie Center front door is now fixed and useable
●The water heater needs to be replaced
●The east elevator here is getting so outdated it is getting hard to find parts.We may need to get estimates on
replacement.
●We have a tech assistant hired,library assistant and part-time circulation clerk.Amy and Melanie have done
interviews for the Fundraising position and are at a point of making an offer.
●Katie Zey has organized a fitness challenge for staff to record steps and try to walk across america twice
●EMPAC,our EAP will provide training to staff on April 19,2023.
Excel Adult High School
●We are participating in the Excel Adult High School Scholarship program to help adults that need to complete
their high school diploma.We would offer a few scholarships per year.
Action Items
●CKLS -This year we need to submit minutes for who our voting member is.
➔Motion
Motion made by:Gerry Cox
To have the Library Director as the voting representative in CKLS matters in 2023 and in upcoming years unless
changed by the Library Board.If the Library Director is not available,the Assistant Director is then appointed.
Second:Helen Gregg
Motion passed unanimously.
Executive Session
➔Motion
Motion made by Brendan Burke
I move the Salina Public Library Board of Trustees recess into executive session with the Director for 10 minutes to
discuss personnel matters relating to non elected personnel pursuant to KSA 75-4319(b)(1).The open meeting will
resume in this room at 7:42 AM.
Second:Mike Hoppock
The board meeting resumed after the executive session at 7:42 AM
Other Business &Board Comments
Judy Nold asked for volunteers for the nominating committee:She,David Greiser and one more person will serve on
that committee.Helen Gregg volunteered to serve on the committee.
Adjournment
➔Motion
Motion made by:Brendan Burke
to adjourn the meeting at 7:45 AM.
Second:Mike Hoppock
Motion passed unanimously.