03-27-2023 Minutes-
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 27, 2023
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager; Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager, Greg Bengtson, City Attorney; and Jo Vonna A.
Rutherford, City Clerk.
AW ARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
( 4.1) Continuation of public hearing and providing direction regarding a Tennis Complex
Naming Rights Agreement and Agreement Related to Funding & Construction of
Tennis Building Renovations.
Mayor Hoppock called the public meeting to order.
Mike Schrage, City Manager, explained the request, fiscal impact and action options.
A lengthy discussion followed which encompassed city financing, cost of city financing,
interest rates, schedule of payments, lump sum donation, additional funding sources to
include grants, delay in construction, continued concerns with the City acting as a bank,
continued support of the project, timeframe for allocation of grant funds, conventional
financing, facility naming rights, roof repair, bathrooms and justification of economic
impact of the facility.
Ben Windholz, Salina, Kansas, shared his thoughts on court maintenance, cost, additional
funding sources and income of facility.
Norman Mannel, Salina, Kansas, commented on tennis court reservation issues.
Clark Renfro, Salina Tennis Alliance, clarified that the tennis courts are free to anyone that
wants to play on them utilizing a reservation system and confirmed the tennis courts are
being used.
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Greta Lagerberg Salina, Kansas, stated she was a lifelong resident of Salina, has been an
avid tennis player for years and expressed her concerns about lack of public access to the
new tennis courts.
Discussion continued to develop related to postponement of the agenda item, grant funds,
the need to see the project through to completion, the City acting as a bank, conventional
financing, City financing and source of City funds, transient guest tax, sports facility fund,
facility naming rights, operational costs and action options.
Mayor Hoppock closed the public hearing.
Moved by Commissioner Hoppock, seconded by Commissioner Davis, that the City of Salina thank
JRl Hospitality for their willingness to fund naming rights for the Salina Tennis Facility; but, at this
time, would decline to be the funding mechanism for the naming rights and the $500,000.00
donation. Aye: (5). Nay (0). Motion carried.
Moved Commissioner Davis, seconded by Commissioner Longbine, that the order of Items 7.1 and
7.2 be switched on the agenda. Aye: (5). Nay (0). Motion carried.
CONSENT AGENDA
(5.1) Approve the minutes of March 20, 2023.
(5.2) Award the bid for project number 23004, Oakdale Avenue Bridge Painting to
Southern Coatings of Tarpon Springs, LLC in the amount of $119,995.95 with a 5%
($5,999.80) construction contingency for a total project authorization not to exceed
$125,995.75 and authorize the City Manager to execute a contract with Southern
Coatings of Tarpon Springs, LLC upon fulfillment of all prerequisites under the bid
documents.
(5.3) Award the bid for project number 23016, 2023 Mill and Inlay to APAC Kansas
Shears Division of Salina in the amount of $1,016,049.40 with a 5% ($50,802.47)
construction contingency for a total project authorization not to exceed
$1,066,851.87 and authorize the City Manager to execute a contract with APAC
Kansas Shears Division of Salina upon fulfillment of all prerequisites under the bid
documents.
Commissioner Longbine requested Item 5 .2 be removed from the consent agenda.
23-0087 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve Items 5.1 and 5.3 of
he consent agenda as presented. Aye: (5). Nay (0). Motion carried.
Commissioner Longbine, in association with Item 5 .2, inquired about the last time the
bridge was painted.
Dan Stack, City Engineer, indicated the bridge was last painted in 1992.
A short discussion ensued related to contractor's warranty on work, cost of painting,
completion of painting before or after river dredging, areas of bridge being painted, and start
and completion dates.
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,..23-0088 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to award the bid for
project number 23004 , Oakdale Avenue Bridge Painting to Southern Coatings of Tarpon Springs,
LLC in the amount of $119,995.95 with a $5 ,999.80 (5%) construction contingency for a total
project authorization not to exceed $125 ,995.75 and authorizing the City Manager to execute a
contract with Southern Coatings of Tarpon Springs , LLC upon fulfillment of all prerequisites under
the bid documents Aye : (5). Nay (0). Motion carried.
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ADMINISTRATION
(6.1) Approve Ordinance No. 23-11148 , on first reading , establishing a Turf Maintenance
and Replacement Fund and authorize staff to make a $75 ,000 contribution to the
fund in 2023 .
Debbie Pack, Director of Finance & Administration, explained the request , fiscal impact and
action options .
A discussion followed which included transient guest tax , fund balance , expenses , fee
revenue for maintenance , construction materials , programming, fee structures, hourly rates ,
facility monitoring , monitoring costs and replacement of pitcher's mound by Kansas
Wesleyan University (KWU).
Travis Scheele, Recreational Superintendent, confirmed KWU was paying for replacement
of the pitcher's mound as a result of a waiver of metal cleats.
Further discussion resulted related to fence damage caused by weighted balls being thrown
at the fence and damage caused to the field by metal cleats.
Bill Neale, Head Baseball Coach at KWU commented on weighted balls, his belief that high
school teams were causing the damage , maintenance of the turf and facility, molded cleats ,
metal cleats and UV ray damage to the turf.
Moved by Commissioner Ryan , seconded by Commissioner Davis , to approve Ordinance No. 23-
11148 creating the Turf Maintenance and Replacement Fund and authorize staff to make a $75,000
contribution to the Fund in 2023. Aye: (5). Nay (0). Motion carried .
(6.2) Approve Resolution No . 23-8121 authorizing the City Manager to execute
agreements for the purchase of vehicles and equipment approved under the 2023
Sub-CIP .
Debbie Pack, Director of Finance & Administration, explained the request, fiscal impact,
and action options.
Commissioner Longbine inquired about an award for a bulldozer and it was confirmed the
bids received for a bulldozer did not meet specifications so the item will be rebid.
23-0090 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to approve Resolution
No. 23-8121 authorizing the City Manager to execute agreements with selected vendors. Aye: (5).
-Nay (0). Motion carried .
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(6.3) Approve Ordinance No. 23-11147, on first reading, unconditionally approving the
issuance of General Obligation Bonds by the Salina Airport Authority for the
purpose of financing the cost of certain capital improvements located at the Salina
Regional Airport and Airport Industrial Center.
Debbie Pack, Director of Finance & Administration, explained the request, fiscal impact,
and action options.
A discussion developed related to total project costs, improvements to the terminal building,
hanger rehabilitation, fuel storage replacement, infrastructure, runway, taxiway, construction
of new hangers to sustain Kansas winds, insurance funds, FEMA funds, hanger leasing,
revenue from projects, amount of bonds, fuel facility service operator, fuel availability and
fuel rates.
Ben Windholz, Salina, Kansas, inquired about possible lightning strikes and wind damage
for above ground fuel tanks.
A short discussion followed which addressed design standards for all structures, electrical
code, fire code, elimination of future spills and or leaks and location of new fuel farm.
23-0091 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to approve Ordinance No.
23-11147 unconditionally approving the issuance of General Obligation Bonds by the Salina
Airport Authority for the purpose of financing the cost of the projects. Aye: (5). Nay (0). Motion
carried .
(6.4) Authorize the City Manager to execute an agreement with WSKF Architects for
Phase 1 Design Services for Fire Station No. 4 in the amount of $147,760.
Jacob Wood, Deputy City Clerk, explained the request, fiscal impact, and action options.
A brief discussion followed concerning location of fire station, future growth, construction
costs, response times, stations designed by WSKF, professional references, number of bays,
equipment storage and site challenges.
23-0092 Moved by Commissioner Lenkiewicz, seconded by Commissioner Davis, to authorize the City
Manager to execute an agreement with WSKF Architects for Phase 1 Design Services for Fire
Station No. 4 in the amount of $147,760.00 Aye: (5). Nay (0). Motion carried.
(6.5) Background and discussion of advisability of the issuance of $21,000,000.00
Taxable Industrial Revenue Bonds (Project J.R.) for Becks Superior Hybrids of
Atlanta and establishing a Public Hearing Date of April 10, 2023.
Mayor Hoppock recused himself from Items 6.5 and 7.2.
Mitch Robinson, Executive Director of the Salina Community Economic Development
Organization, explained the request, fiscal impact, and action options.
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A discussion developed which entailed location , transportation, employment numbers , sales
tax exemption, company slogan , economic impact, and company attendance at public
hearing .
Tonya Greer, Salina, Kansas , provided her thoughts on the item .
Moved by Commissioner Ryan , seconded by Commissioner Davis , to instruct staff to proceed with
the necessary preparation for the City Commission to initiate Industrial Revenue Bond Financing
for Becks Superior Hybrids of Atlanta and set a Public Hearing Date for April 10 , 2023. Aye: (4).
Nay (0). Motion carried .
DEVELOPMENT BUSINESS
(7.2) Approve Ordinance No. 23-11150 , on first reading , changing the zoning district
classification from A-1 (Agricultural) to I-2 (Light Industrial) to allow construction
of a sales office and warehouse space for property located on the west side of North
Ohio Street south ofl-70, directly south of Foley Equipment Company.
Dean Andrew, Zoning Administrator , explained the request, fiscal impact and action
options.
Commissioner Lenkiewicz stated the request was another good opportunity to dress up the
gateway corridor on Ohio Street.
23-0094 Moved by Commissioner Davis , seconded by Commissioner Ryan , to approve Ordinance No. 23-
11111 11150, on first reading , changing the zoning district classification of this property from A-1
(Agricultural) to I-2 (Light Industrial). Aye : (4). Nay (0). Motion carried.
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Mayor Hoppock rejoined the meeting .
(7.1) Approve Ordinance No. 23-11149 , on first reading , (repealing and replacing
Ordinance No . 22-11139) amending the PC-2 (Planned Neighborhood Shopping)
district boundary and approve an amended site development plan for the former
Town & Country Veterinary Clinic property at 1001 Schippel Drive.
Dean Andrew, Zoning Administrator, explained the request, fiscal impact and action
options.
23-0095 Moved by Commissioner Ryan , seconded by Commissioner Davis, to approve Ordinance No. 23-
11149, on first reading , repealing and replacing Ordinance No. 22-11139 which approved the
original Planned C-2 district and site development plan for 1001 Schippel Drive which had an
incomplete legal description. Aye : (5). Nay (0). Motion carried.
OTHER BUSINESS
Mayor Hoppock mentioned the transient guest tax from Homewood Suites going into the
Star Bond District fund and stated he was interested to know when that terminates directing
that tax back into the tourism fund .
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Commissioner Davis suggested a discussion be had about the old ice skating rink in Oakdale
Park.
CITIZENS FORUM
Richard Humphrey, Salina, Kansas , commented on the small business proclamation that was
presented back in May and reminded everyone that it is our goal to aggressively study and
exercise marketing strategies to keep small businesses alive .
Tonya Greer, Salina, Kansas , shared her thoughts on dogs and fair treatment.
Norman Mannel , Salina, Kansas , shared his thoughts on artificial turf causing cancer,
environmental issues , water and homeless people.
Ben Windholz, Salina, Kansas, shared his findings from a past meeting on plans for the old
swimming pool at Oakdale Park and the surrounding area.
ADJOURNMENT
23-0096 Moved by Commissioner Longbine, seconded by Commissioner Davis , that the regular meeting of
the Board of City Commissioners be adjourned . Aye: (5). Nay: (0). Motion carried . The meeting
adjourned at 6 :56 p.m.
[SEAL]
ATTEST.:_ --
Michael L. Hoppod.:,
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