03-20-2023 Minutes"' "'
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 20, 2023
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today 's City
Commission meeting. The Clerk replied yes .
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m . in
Room 107 , City-County Building. A roll call was taken.
Mayor Hoppock took a moment to acknowledge the passing of Salina Fire Department
Battalion Chief John Goertzen. This was followed by the Pledge of Allegiance and a
moment of silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis , M.D., Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage , City Manager; Jacob Wood , Deputy City Manager; Shawn
Henessee , Assistant City Manager , Greg Bengtson, City Attorney; and Nikki Goding ,
Deputy City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of the day of March 19 , 2023 , as Major Dennis Pugh Remembrance Day
in the City of Salina. Jason Mcintire, Commander of the Sons of the American
Legion , read the proclamation and discussed related activities. Major Pugh 's younger
brother, Dale Pugh , attended via Zoom to express his appreciation for the
recognition.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the minutes of March 13 , 2023.
(5.2) Award the bid for project number 23013 , 2023 Chip Seal , to APAC-Kansas , Inc .,
Shears Division of Emporia in the amount of $278 ,891.53 with a 5% ($13 ,944 .58)
construction contingency for a total project authorization not to exceed $292 ,836.11
and authorize the City Manager to execute a contract with APAC-Kansas , Inc .,
Shears Division of Emporia upon fulfillment of all prerequisites under the bid
documents .
23-0077 Moved by Commissioner Davis , seconded by Commissioner Ryan , to approve the consent agenda
as presented. Aye : (5). Nay (0). Motion carried.
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ADMINISTRATION
(6.1) Approve Ordinance No. 23-11146 , on second reading , changing the zoning district
classification of the west half of the property located at 509 E . Elm Street from I-2
(Light Industrial) to C-1 (Restricted Business) to unify the zoning of the CKF
campus and to allow addiction treatment housing on property CKF is acquiring from
Saint Francis Community Services , Inc.
Mayor Hoppock stated Ordinance No . 23-11146 was passed on first reading on March 13 ,
2023. Since that time , no comments have been received.
Commissioner Davis inquired whether the zoning change would affect the historical
designation of the Dunbar School building located on the property.
Dean Andrew, Planning & Zoning Administrator, advised any changes in ownership and/or
zoning would not affect the historical designation of the building.
23-0078 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 23-11146 , on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried.
(6.2) Award the bid for project number 21025, Centennial Rd . Improvements , Water Well
to Arnold, for $2 ,188 ,388.51witha5% ($109,420.00) construction contingency for a
total project authorization not to exceed $2,297 ,808.51 and authorize the City
Manager to execute a contract with TRR, Inc., dba T &R Construction of Salina upon
fulfillment of all prerequisites under the bid documents .
Dan Stack, City Engineer, explained the request, fiscal impact, and action options.
Commissioner Longbine asked if the road would remain open during the construction work.
Mr. Stack said that it would not and traffic would be detoured onto Scanlan A venue.
A short discussion followed about funding, deadlines, and conflicts with the completion of
the new Schwan 's distribution center. Mr. Stack advised that the city has been in contact
with Schwan's and they are aware of the truck rerouting that will need to occur.
23-0079 Moved by Commissioner Lenkiewicz , seconded by Commissioner Longbine , to award the bid for
Project Number 21025 , Centennial Rd . Improvements , Water Well to Arnold , to TRR, Inc., a
Kansas corporation, d/b/a T &R Construction of Salina. Aye: (5). Nay (0). Motion carried.
(6.3) Approve Resolution 23-8114 declaring the eligibility of the City to submit an
implementation grant application to the Pathways to a Healthy Kansas, a Blue Cross
Blue Shield of Kansas grant program, in partnership with Live Well Saline County,
and authorize the City Manager to submit the application.
Dan Stack, City Engineer, explained the request, fiscal impact, and action options.
Inquiries followed regarding the size of the new sidewalks, the need for care of the
established sidewalks to which the new ones would connect, and potential issues with
insufficient setbacks of some properties adjacent to these new pathways.
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r 23-0080 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to approve Resolution
No. 23-8114. Aye: (5). Nay (0). Motion carried.
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(6.4) Authorize the City Manager to execute a purchase agreement with Foley Equipment
Company, a Kansas corporation, d/b/a Foley Caterpillar to purchase a new landfill
compactor in the amount of $978 ,000.00.
·°' 0 Jim Kowach , Public Works Operations Manager, explained the request , fiscal impact, and * action options.
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8 A thorough discussion followed centering primarily on fire suppression and concerns largely
due to two previous compactor units being lost to fires. Discussions on life spans of
compactors , warranties , differences in cost between a new compactor versus a rebuilt one ,
and the lack of availability of any compactors for purchase at all were also had.
23-0081 Moved by Commissioner Davis, seconded by Commissioner Ryan, to execute a purchase agreement
with Foley Equipment Company, a Kansas corporation, d/b/a Foley Caterpillar for a new landfill
compactor. Aye: (5). Nay (0). Motion carried .
(6 .5) Schwan's Soil Transfer
(6.5a) Authorize the City Manager to execute an agreement with TRR, Inc., a
Kansas corporation, d/b/a T &R Construction in the amount of $523 ,380 .00 to
load , haul , stockpile or place soils from the Schwan 's detention pond to the
City of Salina Municipal Solid Waste Landfill (MSWLF) located at 4292 S .
Burma Road , the Old City Dump site located at 1960 State Street, and Jerry
Ivey Pond within Jerry Ivey Memorial Park located at 2465 Edward Street as
specified in the agreement.
(6.5b) Authorize the City Manager to execute a 30-day equipment rental agreement
for a dozer and excavator with Foley Equipment Company , a Kansas
corporation , d/b/a Foley Caterpillar in the amount of $21,042.00 to prepare
the Old City Dump site located at 1960 State Street for cover soil remediation
work .
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact , and
action options.
Discussions were had regarding the logistics of landfill cells , storage of dirt before it is
needed, and whether or not the soil will be tested before being used specifically at Jerry Ivey
Park.
Ben Windholz, Salina, Kansas , asked if the City had considered using soil excavated during
construction of new subdivisions for this purpose .
Norman Mannel , Salina, Kansas , shared some insight about OSHA regulations , similar work
being performed by the Army Corps of Engineers, and non-burning hydraulic oil.
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Jon Blanchard, Salina, Kansas, commented on the need for soil testing and asked that no soil
dug up from drainage ditches be used in Jerry Ivey Park .
Commissioner Davis inquired about the need for language in the contract stating that time is
of the essence when there is no definitive timeline for the need or use of the soil. City
Attorney Greg Bengtson advised that it is preferable to leave the language in rather than
omit it so that both parties know that the work should be performed as expeditiously as
possible.
Mr. Bengtson requested 3 minutes to confer with City Manager Mike Schrage and Mr.
Kowach.
The Commission recessed for a short break at 5:41 and reconvened at 5:44. There were no
additional comments nor action to be taken after this brief meeting.
23-0082 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to authorize the City
Manager to execute an agreement with TRR, Inc., a Kansas corporation, d/b/a T &R Construction to
load, haul, stockpile, or place soils as specified in the agreement. Aye: (5). Nay (0). Motion
carried.
23-0083 Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize the City Manager to
execute a 30-day equipment rental agreement for a dozer and excavator with Foley Equipment
Company, a Kansas corporation, d/b/a Foley Caterpillar. Aye: (5). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Mayor Hoppock asked about the holes in the rights-of-way brought up by Ben Windholz at
last week's City Commission meeting. Jim Teutsch, Director of Public Works, stated he has
been in touch with the construction manager of Clearwave, Jack Dwyer, regarding the holes.
Mr. Teutsch also said that a city inspector has been assigned, on a full-time basis, to work
with and educate the Clearwave crews on safety and proper filling of the holes, to which
Clearwave has been receptive. Mr. Teutsch added that Clearwave encouraged citizens to
contact them with any questions and concerns at (913) 586-8008. There were also some
concerns about who would be responsible if damage happens to a sprinkler system since the
crews are working in front yards and rights-of-way rather than easements.
Commissioner Davis asked about the upcoming strategic planning session and the need to
mention how aggressive our current property code enforcement is. City Manager Mike
Schrage said he is working on it.
Commissioner Longbine highlighted the Kansas EquiFest that took place over the previous
weekend. Mr. Longbine pointed out that a farm show would be held during the upcoming
weekend and he was happy to see these kinds of tourist attractions bringing money into the
city .
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CITIZENS FORUM
Normal Mannel, Salina, Kansas , shared information and concerns about dead battery
contents at the landfill.
Jon Blanchard, Salina, Kansas, read from an article on new, more stringent levels of
allowable PF AS in the water supply while expressing his concern over whether the city tests
for PF AS. Mr. Schrage assured him that the city does test to the current standards .
Ben Windholz, Salina, Kansas, talked about a truck parked unsafely by Clearwave after a
tire blew and also shared thoughts on the tennis complex naming item, as he feared he would
not have enough time to express his opinions when the item returns to the Commission at
the March 27, 2023, meeting.
Ken Reitz, Salina, Kansas, shared his concerns about lead contamination of soil and water.
ADJOURNMENT
23-0084 Moved by Commissioner Longbine, seconded by Commissioner Davis, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:14 p.m.
[SEAL]
ATTEST:
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Michael L. Hoppock, Mayor
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