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03-13-2023 Minutes,... L "' "' z 0.. w "' .~ n; en ~ :g g c: 0 u CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS March 13, 2023 4:00 p.m. Mayor Hoppock asked the Clerk for verification that notice had been sent for today 's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W. Davis , M.D., Greg Lenkiewicz, Bill Longbine and Karl Ryan. Also present: Mike Schrage , City Manager, Jacob Wood , Deputy City Manager; Greg Bengtson, City Attorney; and Jo Vonna A. Rutherford, City Clerk. AW ARDS AND PROCLAMATIONS (3.1) Recognition of the week of March 12-18, 2023 , as MS Awareness Week in the City of Salina. Brent Kirkhart, Salina, Kansas , read the proclamation. (3.2) Recognition of the month of March, 2023 , as Theatre in Our Schools Month in the City of Salina. Emily Streeter, a theatre student at Salina South High School , and Camille Morris , a theatre student at Salina Central High School read the proclamation. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (4.1) Conduct a public hearing and provide direction regarding a Tennis Complex Naming Rights Agreement and Agreement Related to Funding & Construction of Tennis Building Renovations. Mike Schrage, City Manager, briefly explained the process of facility naming and the proposed variance to the ex isting policy. Clark Renfro , Salina Tennis Alliance , acknowledged they are aware of the variance and are in agreement. 23-0067 Moved by Commissioner Ryan, seconded by Commissioner Davis , to find public interest is served by granting the requested variances from the City 's policy requirements that (1) the Parks & Recreation Advisory Board review the naming initiative and make an advisory recommendation to the City Commission within forty-five (45) days of receipt of a naming initiative for a qualified municipal facility; and , (2) the City Commission conduct a public hearing and consider a naming initiative within thirty (3 0) calendar days of receiving the recommendation of the related board; and that the City Commission proceed with the public hearing scheduled on its agenda for today 's regular meeting , notice of which has been timely published. Aye: (5). Nay: (0). Motion carried . Mayor Hoppock opened the public hearing. Page 1 L L - L "' "' Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and action options. A very lengthy discussion ensued related to commitment, cash value , interest, reimbursement of interest, interest rate , source of city 's cash, issuance cost, risk factors for the city , obligations of the city , legal rights and remedies for the city , standard term , agreement to be binding upon future governing bodies , inability to proceed with project until funds are received, fundraising , private financing, other means of financing, operational expenses, tennis complex revenues , building renovation, total cost, concerns with setting precedence of the city acting as a bank, funding agreement, economic impact potential , condition of plumbing in the building, potential roof replacement and update on public entry system usage. Ben Windholz, Salina, Kansas , stated he was not against the sport of tennis but was against partnerships that become a burden on the city and escalate in cost. Mr. Windholz also commented on concentrating on essential city services and cutting back on special projects. Norman Mannel, Salina, Kansas , shared his thoughts on naming and financing public property. Jon Blanchard, Salina, Kansas , provided his opinions on the proper role of government and the need for better agreements as well as suggested the matter be paused and revisited. Discussion then continued on the subjects of public/private partnerships , guidelines for future projects, current condition of the building, ownership of building, facility usage , funding agreement, opposition to city financing , private financing , term of financing , naming rights, renovation of building, and use of taxpayer dollars. Clark Renfro , on behalf of Salina Tennis Alliance , stated the opportunity was present; and , as discussions progressed, he was optimistic a solution could be reached. Commissioner Davis thanked JRI Hospitality for its willingness to invest in the community . 23-0068 Moved by Commissioner Davis , seconded by Commissioner Hoppock, to postpone consideration of the naming rights and funding agreements and continue the public hearing until the regular meeting scheduled for March 27 , 2023. Aye: (5). Nay: (0). Motion carried. 23-0069 CONSENT AGENDA (5.1) Approve the minutes of March 6, 2023. Moved by Commissioner Ryan, seconded by Commissioner Davis , to approve the consent agenda as presented. Aye : (5). Nay (0). Motion carried . Mike Schrage, City Manager, announced that Item 7.3 was to be removed from the agenda at the request of the applicant and noted the housing RFP proposals were not on the agenda. Page 2 - L "' "' z Cl. w "' ~ Cii en ~ 12 Si c 23-0 810 ADMINISTRATION (6.1) Approve Ordinance No. 23-11145, on second reading, vacating the North 100 feet of the ten foot (1 O') alley running north-south between Lots 173 and 175 on Seventh Street and Lots 174 and 176 on Santa Fe Avenue in the Original Townsite of Salina, Saline County, Kansas. Mayor Hoppock recused himself. Vice Mayor Longbine stated Ordinance No. 23-11145 was passed on first reading on March 6, 2023. Since that time, no comments have been received. Moved by Commissioner Davis, seconded by Commissioner Lenkiewicz, to approve Ordinance No. 23-11145, on second reading. A roll call vote was taken. Aye: (4). Nay (0). Motion carried. Mayor Hoppock rejoined the meeting. (6.2) Biennial consideration of Section 888 Special Alcohol funding requests for the 2022- 2023 funding period and authorize the City Manager to execute funding agreements with selected vendors. Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact and action options. Shane Hudson, President and CEO of CKF Addiction Treatment, provided information on CKF, the request for funding, and the acquisition of the Dunbar School building and associated modular buildings from St. Francis Ministries. Susan Montague, St. Francis Ministries, shared the proposed use for funds requested and services available. Darrell Burgoon and Cheryl Calhoun, Ashby House, shared information about the programs offered and funding proposed. Michelle Callum, Director, 28th Judicial District Community Corrections, explained the program and funding request. A brief discussion followed which included local agencies, services offered, funding, and distribution options. 23-0071 Moved by Commissioner Longbine, seconded by Commissioner Davis, to allocate Special Alcohol Funds utilizing Option No. 2, proportional distribution with cap utilizing percentages provided, and authorizing the City Manager to execute related agreements. Aye: (5). Nay (0). Motion carried. (6.3) Approve Resolution No. 23-8119 in support of the City of Salina becoming a POW- MIA City(sm). Mike Schrage, City Manager, explained the request, fiscal impact and action options. Steve Murrison, Salina, Kansas, briefly explained the process. Page 3 ~ 23-0072 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to approve Resolution No. 23-8119 in support of the City of Salina becoming a POW-MIA City(sm). Aye : (5). Nay (0). Motion carried. LJ L - L "' "' The City Commission recessed at 6 :45 p .m . for a five minute break. The meeting resumed at 6 :50 p .m. DEVELOPMENT BUSINESS (7.1) Approve Ordinance No. 23-11146, on first reading, changing the zoning district classification of property located at 509 E . Elm Street from I-2 (Light Industrial) to C-1 (Restricted Business) to unify the zoning of the CKF campus and to allow addiction treatment housing on property CKF is acquiring from Saint Francis Community Services , Inc. Dean Andrew, Director of Planning, explained the request, fiscal impact and action options . Commissioner Longbine commented that he enjoyed reading the history of the building and Commissioner Hoppock added that he was glad they did not tear it down. 23-0073 Moved by Commissioner Davis , seconded by Commissioner Longbine, to approve Ordinance No . 23-11146, on first reading, changing the zoning district classification of the west half of the former Dunbar school site as requested. Aye: (5). Nay (0). Motion carried. (7.2) Approve Resolution No. 23-8118 adopting an amendment to the Building Kansas , LLC Rural Housing Incentive District Development Agreement. Lauren Driscoll , Director of Community & Development Services , explained the request , fiscal impact and action options. Lance Cochran, Salina, Kansas , confirmed the request was for Phase 1. A short discussion developed related to construction timeline, funding process and usage of natural gas in the development. Jon Blanchard, Salina, Kansas , shared his thoughts on the development. 23-0074 Moved by Commissioner Davis , seconded by Commissioner Ryan, to approve Resolution No. 23- 8118 resolution of amendment for the Building Kansas , LLC RHID Development Agreement. Aye: (5). Nay (0). Motion carried . OTHER BUSINESS Commissioner Davis inquired about status of formal citizen board training. Jacob Wood , Deputy City Manager, stated there was no formal training program; however, board liaisons conducted training annually . Commissioner Davis mentioned a billboard near the downtown elevator mural being a distraction from the art. Page4 Mike Schrage, City Manager, provided a brief summary of a visit to Topeka last week, organized by the Salina Area Chamber of Commerce, for the purpose of relaying concerns on the proposed elimination of sales tax on food to state legislators. CITIZENS FORUM Norman Mannel, Salina, Kansas, shared that there was a train derailment last week in McPherson which was a chemical hazard. Tonya Greer, Salina, Kansas, shared her thoughts on crime in her neighborhood, issues with the Salina Municipal Court and return of her dog. Mike Schrage, City Manager, confirmed the Salina Municipal Court has authority over return of Ms. Greer's dog and the City Manager's office cannot be of assistance in the matter. Jon Blanchard, Salina, Kansas, thanked those who traveled to Topeka. Mr. Blanchard also spoke about homelessness, population numbers, the housing RFP process, and great representation of the community by the KWU men's basketball team. Ben Windholz, Salina, Kansas, shared his thoughts about the underground cable work being performed by Delta Communications. ADJOURNMENT 23-0076 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 7:37 p.m. ~/~ [SEAL] Michael L. Hoppock, Mayor Page 5