01-23-2023 Minutes,...
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 23, 2023
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence .
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Trent W.
Davis, M.D., Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager; Shawn
Henessee, Assistant City Manager, Greg Bengtson, City Attorney; and Jo Vonna A.
Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of the month of January, 2023, as National Slavery and Human
Trafficking Prevention month in the city of Salina. Angie White, Sexual Assault
Advocate at DV ACK, read the proclamation.
(3.2) Recognition of the month of January, 2023, as National Stalking Awareness Month
in the city of Salina. Mary Cookson, Victim Advocate at DV ACK, read the
proclamation.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the special minutes of January 6, 2023.
(5.2) Approve the minutes of January 9, 2023 .
(5.3) Consider concurrence with a grant application to the State of Kansas Waste Tire
Grant Program and authorize the expenditure of matching funds if the grant is
awarded for the purchase of recycled rubber tire mulch for the replenishing of rubber
mulch surfacing at certain city park playgrounds.
(5.4) Award the bid for project number 23005, 2023 Pavement Sealing to Circle C Paving
& Construction, LLC of Goddard, Kansas, in the amount of $490,871.23 with a 5%
($24,543.56) construction contingency for a total project authorization not to exceed
$515,414.79 and authorize the City Manager to execute a contract with Circle C
Paving & Construction, LLC of Goddard, Kansas, upon fulfillment of all
prerequisites under the bid documents.
(5.5) Authorize staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgrade projects and
commit $1.5 million as cash match for each application.
Mayor Hoppock requested Item 5 .5 be removed from the consent agenda.
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,..., 23-0016 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Items 5.1
through 5.4 of the consent agenda. Aye: (5). Nay (0). Motion carried . ..
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Jacob Wood, Deputy City Manager , explained the request, fiscal impact and action options
ofltem 5.5 .
A brief discussion followed related to priority order of projects, road locations, status of
study on Magnolia Road, scope of projects and total cost.
Moved by Commissioner Ryan , seconded by Commissioner Davis, to approve Item 5.5 of the
consent agenda authorizing staff to collaborate with Saline County for the submission of BASE 2.0
grant applications for Magnolia Road and Holmes Road upgrade projects and commit $1.5 million
as cash match for each application. Aye: (5). Nay (0). Motion carried.
ADMINISTRATION
(6 .1) Approve Ordinance No. 23-11142, on second reading, changing the zoning district
classification of property located at the southwest comer of Highland A venue and
Claflin Avenue from R-2 (Multiple -Family Residential) district to PDD (R-2)
(Multiple -Family Residential) district and approval of a preliminary/final
development plan for Phase I and Phase IA of the proposed Coyote Row (tiny home
student housing village).
Mayor Hoppock stated that Ordinance No. 23-11142 was passed on first reading on January
9, 2023. No comments have been received since that time.
• 23-0018 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to approve Ordinance
No. 23-11142, on second reading. A roll call vote was taken. Aye: (5). Nay (0). Motion carried.
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(6.2) Consider the cost sharing and purchase of a Lenco Bearcat G3 Armored Rescue
Vehicle (ARV) from Lenco Industries, Inc. for the police department.
Sean Morton, Interim Chief, Salina Police Department, opened with recognition of members
of the Police Excellence Foundation of Salina and expressed appreciation for their assistance
in donating funds for this item.
Gary Hanus, Captain, Salina Police Department, (via Zoom) explained the request, fiscal
impact and action options.
A discussion developed regarding the tires being run-flat tires but not bullet proof tires, the
absence of an operational vehicle since June of 2022, origin of the Wilson Foundation from
which funds are being received , comparability to peer cities and generosity of the citizens of
Salina.
Richard Humphrey, Salina, Kansas , shared his thoughts on the matter.
Jon Blanchard, Salina, Kansas, commented on funding sources to include possible
liquidation of the I-70 Drug Task Force account and usage of payroll savings .
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A brief discussion developed related to usage of a portion of the forfeiture funds from the I-
70 Drug Task Force and a portion of payroll savings to help fund the item, source of training
for employees, and city budget.
Norman Mannel , Salina, Kansas , inquired about operation of the vehicle if the operator
became incapacitated to which Captain Hanus indicated there would be multiple people in
the vehicle trained to operate it in case of an emergency.
Brad Nelson, former Chief of the Salina Police Department, (via telephone) provided his
thoughts on and support of the item and requested the Governing Body approve the
purchase.
Mayor Hoppock expressed appreciation to the Police Excellence Foundation for all they do.
23-0019 Moved by Commissioner Longbine , seconded by Commissioner Lenkiewicz, to authorize the City
Manager to purchase a Lenco Bearcat G3 ARV. Aye: (5). Nay (0). Motion carried.
23-0020
(6.3) Approve Resolution No. 23-8101 appointing members to citizen boards ,
commissions and committees.
Mayor Hoppock explained the request, fiscal impact, and action options .
Moved by Commissioner Ryan , seconded by Commissioner Davis , to approve Resolution No . 23-
8101 appointing members to citizen boards , commissions and committees. Aye : (5). Nay (0).
Motion carried.
(6.4) Announcement of Mayor 's appointment of City Commissioners to various boards ,
commissions and committees .
Mayor Hoppock announced the appointments.
23-0021 Moved by Commissioner Ryan , seconded by Commissioner Davis , to approve the Mayor 's
appointments. Aye: (5). Nay (0). Motion carried.
(6 .5) Award the bid for project number 20029 , Project Rise Centennial Road Channel
Improvements for $1 ,354 ,499.25 with a 5% ($67 ,724 .96) construction contingenc y
for a total project authorization not to exceed $1 ,422,224.21 and authorizing the City
Manager to execute a contract with T &R Construction, Inc. of Salina upon
fulfillment of all prerequisites under the bid documents.
Dan Stack, City Engineer, explained the request , fiscal impact and action options .
23-0022 Moved by Commissioner Lenkiewicz, seconded by Commissioner Ryan, to award the bid for
project number 20029, Project Rise Centennial Road Channel Improvements for $1 ,354 ,499.25 with
a 5% ($67,724 .96) construction contingency for a total project authorization not to exceed
$1 ,422 ,224.21 and authorizing the City Manager to execute a contract with T&R Construction, Inc.
of Salina upon fulfillment of all prerequisites under the bid documents. Aye: (5). Nay (0). Motion
carried.
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23-0023
23-0024 •
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(6.6) Authorize the City Manager to execute a contract for professional services
(engineering and architectural design and inspection) with M2 (M Squared)
Architects for design and inspection services for a new sanitation and equipment
storage building.
Jim Kowach, Public Works Operations Manager, explained the request, fiscal impact and
action options.
A momentary discussion arose related to the contingency percentage and proposed timeline
of the project.
Moved by Commissioner Ryan , seconded by Commissioner Davis , to approve the selection of M2
Architects and authorize the City Manager to execute a contract for professional services
(engineering and architectural design and inspection) with M2 (M Squared) Architects for design
and inspection services for a new sanitation and equipment storage building. Aye: (5). Nay (0 ).
Motion carried.
(6.7) Authorize the City Manager to execute an agreement between the City of Salina and
FORVIS, LLP , Certified Public Accountant for an audit of city records for the years
ending December 31 , 2022 , 2023 and 2024 , with 2, one-year possible extensions .
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact
and action options.
Moved by Commissioner Ryan, seconded by Commissioner Davis , to authorize the City Manager to
execute the agreement with FORVIS LLP for audit services for fiscal years ending December 31 ,
2022, 2023 and 2024. Aye: (5). Nay (0). Motion carried.
(6.8) Authorize the City Manager to execute an agreement with Overland Contracting, Inc .
for Phase 2 of the Wastewater Treatment Plant Improvement Project, Project No.
20028.
Martha Tasker, Director of Utilities , explained the request, fiscal impact and action options.
A discussion resulted pertaining to standard process , Overland Contracting, Inc. 's
involvement in the process as a subsidiary of Black & Veatch, expanded scope of the
project, maximized use of facility , age of oldest structure, preserving useful life , planning
and budgeting .
Norman Mannel , Salina, Kansas , questioned the viability of the proposed contractor.
Jon Blanchard, Salina, Kansas , requested an expected total cost of the project as well as an
anticipated impact on citizen water bills.
Ms. Tasker indicated she should receive a detailed list from KDHE which would show
principal and interest for the entire 20-year period.
Debbie Pack, Director of Finance and Administration, provided information on the projected
water rate increases.
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,.. 23-0025 Moved by Commissioner Davis, seconded by Commissioner Longbine, to authorize the City
Manager to execute an agreement with Overland Contracting, Inc. for Phase 2 of the Wastewater
Treatment Plant Improvement Project, Project No. 20028, with a Guaranteed Maximum Price of
$37,075,533.00. Aye: (5). Nay (0). Motion carried.
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(6.9) Authorize the City Manager to approve a change order for Project #22031, Bill
Burke Turf Improvements, to Nemaha Sports Construction for certain fencing
improvements in the amount of $52,791.00.
Jeff Hammond, Director of Parks and Recreation, explained the request, fiscal impact and
action options.
A discussion ensued which included project schedule, delivery of restrooms and completion
of fencing.
23-0026 Moved by Commissioner Longbine, seconded by Commissioner Lenkiewicz, to authorize the City
Manager to approve a change order for Project #22031, Bill Burke Turf Improvements, to Nemaha
Sports Construction for certain fencing improvements in the amount of $52,791.00. Aye: (5). Nay
(0). Motion carried.
23-0027
DEVELOPMENT BUSINESS
(7.1) Authorize the City Manager to execute a License (Right-of-Way User's) Agreement
with Delta Communications, LLC dba Clearwave Fiber to allow the installation of
fiber optic and related facilities within the public rights-of-way in the city of Salina
for both commercial and residential services.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
Kala Maxfield, Clearwave Fiber, provided an overview of the company and its proposed
scope of work in the city of Salina.
A short discussion followed which related to residential areas serviced, completion time of
18 to 24 months, costs, rights of way, liability for damage and company representation in
Salina.
Ben Windholz, Salina, Kansas, provided his thoughts on the fiber optic network, its location
and utility marking.
Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize the City Manager to
execute a License (Right-of-Way User's) Agreement with Delta Communications, LLC dba
Clearwave Fiber to allow the installation of fiber optic and related facilities within the public rights-
of-way in the city of Salina for both commercial and residential services. Aye: (4). Nay (1-
Longbine ). Motion carried.
OTHER BUSINESS
Mayor Hoppock inquired about the status of the Schilling groundwater contamination
project and asked that an update be provided at a future meeting .
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Mayor Hoppock also requested an update on the availability of the new tennis courts
managed by Salina Tennis Alliance. Mike Schrage, City Manager, indicated a Certificate of
Occupancy had not yet been issued for the building housing the restrooms but that a
temporary Certificate of Occupancy was being prepared.
CITIZENS FORUM
Mayor Hoppock stated his expectations for Citizen Forum during his term as Mayor.
Ben Windholz, Salina, Kansas, thanked Mr. Schrage for his response to his tennis court
inquiry and explained the basis of his previous questions related thereto. Mr. Windholz also
mentioned water standing on the concrete surrounding the tennis courts which could cause
damage to the concrete.
Norman Mannel, Salina, Kansas , provided his thoughts on fish & game department
meetings, citizen forum and a future recession.
Jon Blanchard, Salina, Kansas, commented on housing, providing assistance to existing
investors and landlords, and a change in format of the City Commission.
ADJOURNMENT
23-0028 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:34 p.m.
[SEAL]
Jo Vo
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