01-09-2023 Minutes...
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 9, 2023
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City-County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Davis (presiding), Michael L. Hoppock,
Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and
JoVonna A. Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Recognition of January 16, 2023, as Dr. Martin Luther King, Jr. Commemoration
Day in the city of Salina. Reverend Martha Murchison, retired, read the proclamation
and Ramona Malone announced related activities.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None .
CONSENT AGENDA
(5.1) Approve the minutes of December 19, 2022.
(5.2) Approve Resolution 23-8105, a resolution to receive and accept the 2022 Salina
Land Bank Conveyance Report.
Moved by Commissioner Ryan, seconded by Commissioner Longbine, to approve the consent
agenda as presented. Aye: (5). Nay (0). Motion carried.
ADMINISTRATION
(6.1) Approve Resolution No. 23-8102, dissolving the Police Chiefs Excellence Fund
Advisory Board; concurring with the assumption of the duties of the board by the
newly established Police Excellence Foundation of Salina, the transfer of all
contributions on account with the Greater Salina Community Foundation (GSCF) to
the newly established foundation, and termination of the GSCF account; reiterating
the policy of the city regarding approval by the city of expenditures of contributions
for tangible assets to be owned by the city; and repealing resolution number 16-7 409.
Mike Schrage, City Manager, explained the request, fiscal impact and action options.
Byron Norris, Police Excellence Fund, explained the item further.
A brief discussion followed related to donations, fundraising, future selection of board
members and support of the Salina Police Department.
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Richard Humphrey, Salina, Kansas, inquired about KOMA requirements. Mike Schrage,
City Manager, confirmed that as a private entity, the board does not fall under KOMA
requirements.
Commission Longbine acknowledged National Law Enforcement Appreciation Day and
thank Salina law enforcement.
Moved by Commissioner Longbine, seconded by Commissioner Hoppock, to approve Resolution
No. 23-8102 dissolving the Police Chiefs Excellence Fund Advisory Board; concurring with the
assumption of the duties of the board by the newly established Police Excellence Foundation of
Salina, the transfer of all contributions on account with the Greater Salina Community Foundation
(GSCF) to the newly established foundation, and termination of the GSCF account; reiterating the
policy of the city regarding approval by the city of expenditures of contributions for tangible assets
to be owned by the city; and repealing resolution number 16-7409. Aye: (5). Nay (0). Motion
carried.
DEVELOPMENT BUSINESS
(7.1) Approve Ordinance 23-11142, on first reading, for an application filed by Kansas
Wesleyan University, requesting a change in zoning district classifications from R-2
(Multiple -Family Residential) district to PDD (R-2) (Multiple -Family
Residential) district and approve a preliminary/final development plan for Phase I
and Phase IA of the proposed Coyote Row (tiny home student housing village, the
property being located at the southwest comer of Highland A venue and Claflin
Avenue) .
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
Commissioner Ryan questioned why this designation was being made when all other
housing was under university designation. Mr. Andrew stated the area was already R-2 for
housing so they chose to leave it as that.
23-0009 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Ordinance No.
23-11142, on first reading, rezoning the southwest comer of Highland Avenue and Claflin Avenue
to PDD R-2. Aye: (5). Nay (0). Motion carried.
(7.2) Consider acceptance of the offered street right-of-way, easement, and restricted
access dedications from Stone Lake Development, LLC (Kelly Dunn, Craig Piercy,
and Tod Roberg) to serve Stone Lake Addition No. 2, a proposed 48 lot subdivision
of a 52.3 acre tract of land located east and south of the Stone Lake sandpit lake
(located at the southeast comer of South Ohio Street and Schilling Road).
Commissioner Hoppock recused himself from Items 7.2 and 7 .3.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
A discussion ensued related to Saline County continuing to maintain Schilling Road until
such time as a new agreement is negotiated between the city and the county, secondary
access, drainage easement, drainage ditch on the south side of Schilling Road, and time
period for street name changes to be recognized by GPS services.
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Kelly Dunn, Salina, Kansas , thanked the Governing Body for their consideration and stated
his desire that Schilling Road no longer be dirt as it is very dusty in the development.
Moved by Commissioner Ryan , seconded by Commissioner Longbine , to accept the offered street
right-of-way , easement and restricted access dedications and to authorize the Mayor to sign the plat
on behalf of the city. Aye: (4). Nay (0). Motion carried.
(7.3) Consider acceptance of the offered street right-of-way , easement, and restricted
access dedications to serve Magnolia Hills Estates Addition No. 3, a proposed 112
lot subdivision of a 46.84 acre tract of land located on the west side of Holmes Road ,
north of Magnolia Road.
Dean Andrew, Director of Planning , explained the request, fiscal impact and action options .
A discussion developed which included capacity of drainage retention pond, controlled
water release rate , construction timeline , improvement of Holmes Road , property
assessments for said improvement, fire protection, standard response time, response goal ,
emergency routes and fire department review of process.
Dalton McDowell , Salina, Kansas , inquired if a rural fire district or the city would respond
to this area. Mike Schrage, City Manager, confirmed it would be the city .
Discussion continued related to the Salina Fire Department 's review of the process which
resulted in no concerns.
Moved by Commissioner Ryan , seconded by Commissioner Lenkiewicz, to accept the offered street
right-of-way, easement and restricted access dedications and to authorize the Mayor to sign the plat
of Magnolia Hills Estate No . 3 on behalf of the city. Aye : (4). Nay (0). Motion carried .
Commissioner Hoppock rejoined the meeting .
OTHER BUSINESS
None.
CITIZENS FORUM
Dalton McDowell , Salina, Kansas , shared his thoughts on the city's expansion and the added
work load to city employees.
Chad Farber, Salina, Kansas , suggested the city move to some kind of a system where the
citizens can elect a mayor, as well as possible districting. Mr. Farber also commen~ed on
living wage information in Salina.
Ben Windholz , Salina, Kansas , expressed his concern and shared his thoughts about the
inaccessibility of the new tennis courts to the public.
Mike Schrage , City Manager , stated he would follow up on the matter but suggested
construction may still be finishing up.
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Norman Manne!, Salina, Kansas , provided his views on future development and water
resources.
LaNay Meier, Salina, Kansas , stated the need for more citizen involvement when choosing a
mayor and agreed with Mr. Farber on future districting.
Commissioner Longbine stated if citizens wanted a different form of government, the
citizens needed to petition for it as the Governing Body would not make that decision.
MAYORAL COMMENTS
(10.1) Comments were provided by Mayor Davis at the end of his mayor term.
RECESS INTO 0RGANIZA TION MEETING
(11.1) Consideration of a motion to recess the regular meeting for the purpose of
conducting an organizational meeting.
23-0012 Moved by Commissioner Davis , seconded by Commissioner Ryan , to recess the regular meeting for
the purpose of conducting an organizational meeting . Aye : (5). Nay (0). Motion carried .
ORGANIZATION MEETING (CITY CLERK PRESIDING)
( 12 .1) Organizational meeting is called to order and roll call taken.
The Organizational Meeting of the Board of Commissioners was called to order and roll call
was taken. Those present: Commissioners Trent W. Davis , M.D ., Mike Hoppock, Greg
Lenkiewicz, Bill Longbine and Karl Ryan.
(12.2) Nomination for Mayor and Chairman of the Board of Commissioners .
23-0013 Moved by Commissioner Ryan , seconded by Commissioner Lenkiewicz, to nominate
Commissioner Hoppock as Mayor and Chairman of the Board of Commissioners . Aye: (5). Nay
(0). Motion carried.
(12.3) Nominations for Acting Mayor and Vice Chairman of the Board of Commissioners.
23-0014 Moved by Commissioner Davis , seconded by Commissioner Hoppock , to nominate Commissioner
Longbine as Acting Mayor and Vice Chairman of the Board of Commissioners. Aye : (5). Nay (0).
Motion carried.
(12.4) JoVonna A. Rutherford , City Clerk, turned the meeting over to Mayor Hoppock.
(12.5) Mayor Hoppock presented a "Plaque of Appreciation" and gavel to Trent W. Davis ,
M.D. for his term as Mayor.
(12 .6) Mayor Hoppock provided comments and thoughts on the start of his new mayoral
term.
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(12.7) Consideration of a motion to adjourn the organizational meeting and resume the
regular meeting.
ADJOURNMENT
Moved by Commissioner Davis, seconded by Commissioner Ryan, that the organizational meeting
and regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 6:01 p.m.
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[SEAL] Trent W. Davis , M .D., Mayor
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