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Minutes 12_20_22Minutes of the Library Board Meeting Date: 12/20/2022 Time: 7 AM Location: Salina Public Library, Prescott Room Board Members Present Judy Nold - President Gerry Cox - Vice President Lisa Mahler - Treasurer David Greiser - Secretary Susan Kelly Trent Davis, Mayor Board Members Absent Helen Gregg Brendan Burke Library Staff Present Melanie Hedgespeth, Director Amy Adams, Assistant Director Katie Pearson, Head of Youth Services Sandy Wilcox - Recorder Call to Order The meeting of the Salina Public Library Board was called to order at 7:00 a.m.by President Judy Nold. Public Comments None Consent Agenda Items: ●Minutes of the November 15, 2022 & December 6, 2022 Library Board Meeting ●Financial Reports ○General Fund, Employee Benefit Fund, GF & EBF checks, Transactions by account ●Statistical Reports ➔Motion Motion made by: Judy Nold A motion was made to remove the minutes of the December 6th to the regular meeting, the remainder of the consent agenda was approved. Second: David Greiser Motion passed unanimously. ➔Motion Motion made by: David Greiser A motion to amend the minutes of the December 6th meeting to show the amount of the directors bonus. Second: Gerry Cox Motion passed unanimously. ➔Motion Motion made by: Lisah Mahler A motion to approve the amended minutes for the December 6th meeting. Second: Dr. Trent Davis Motion passed unanimously Discussion/Action Discussion - Director Report ●Giving Tuesday raised $820. ●We are in the middle of an end of year giving campaign. ●We received the UTV. ●The floor receptacles have been redone in the processing room. 1 wall receptacle is still needed. ●The door at the McKenzie Center is scheduled to be completed in January. ●We have switched to Wilson Security for our fire system monitoring and inspections. ●The light therapy lamps were put out at public locations but one has been stolen and another is missing the cord so they have been removed from public spaces. ●The tax rate provided by the Saline County Clerk for 2023 is 5.510 We were short on tax appropriations received in 2022. Discussion - Other ●Staff Feedback - end of year 2022 - Melanie shared the questions that were presented to staff. Replies received were wonderful. Melanie follows up with staff if they have concerns and to get clarification on remarks or questions they may have. Feedback is used for future growth and within work plans. ●2023: Health Insurance Rates remained the same for 2023 ●Melanie included copies of the Strategic Plan and Capital Plan for the Board. Staff provides input on the strategic plan at training days as well as simply throughout the year ideas are given. We will include statistical goals and actions in 2023 to help us reach those goals. Full time staff are assigned to a team to work with others during the year. Susan Kelly asked about staff training hours and security training. Melanie created a short term plan for this next year with Capital improvement funds. We have purchased some mobile shelving and installed those. These shelves are lower than the previous shelves and very easy to move. Patrons have commented on liking the lower shelves. The HVAC control module will need to be updated at some point. The west loading dock doors need to be replaced. The intercom system also needs to be updated. ●Staff Work Plans - have goals and projects for staff as well as attendance at one library event is required. We will be doing Cy Wakeman training for all full time staff and also included in the onboarding process. All staff will also do Ryan Dowd Core training. Each staff training day counts toward staff continuing education. ●Board Timeline- Melanie provided the Board with a 2023 Board schedule ●Melanie will provide the board a summary in January, of the Saline County Employment outlook provided by the Chamber. Action Items ●Capital Transfer ➔Motion Motion made by Dr Trent Davis To approve moving up to $200,000 from the General Fund into the capital improvement fund by Dec 31, 2022. Second: Gerry Cox Motion passed unanimously. ●Library Policy Manual - Tech Policy change ➔Motion Motion made by: Gerry Cox To approve the changes to the Tech Policy as presented. Second: Dr. Trent Davis Motion passed unanimously. ●Employee Policy Manual - Updates to consider ¾ time positions - to postpone to next meeting. ●Donation- items found in storage to be donated to agencies that can properly store and care for them. ➔Motion Motion made by : Lisa Mahler To donate the Japanese print and standing screen to the Birger Sandzen gallery. Second: David Greiser Discussion followed on value of items we donate Motion passed unanimously. Executive Session None. Other Business & Board Comments ●Susan thanked Mayor Davis for serving on the Board Adjournment ➔Motion Motion made by: Gerry Cox to adjourn the meeting at 8:00 AM. Second: David Greiser Motion passed unanimously.