MinutesCONSENT AGENDA - ACTION ITEM
Minutes of the Library Board Meeting
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1.CALL TO ORDER
The following Board members were present: David Greiser, Susan Kelly, Judy Nold, Gerry Cox, Brendan
Burke, Dr. Trent Davis and Lisa Mahler. Others present were Melanie Hedgespeth, Amy Adams, Katie
Pearson and Sandy Wilcox.
2.PUBLIC COMMENTS
3.CONSENT AGENDA
Board members are asked if there are any items they would like removed from the consent agenda.
The Board President will ask for a motion to adopt the consent agenda for all or remaining items.
a.Action Items
i.Minutes of the August 23, 2022 library board meetings
b.Informational Items
i.Financial reports
General Fund, Employee Benefit Fund, GF Checks, Transactions by Account
ii.Statistical reports
22-36 On a motion made by Brendan Burke and seconded by Gerry Cox , it was RESOLVED THAT: The
Board of Trustees of the Salina Public Library approves the consent agenda. Motion passed unanimously.
Pg 1284. 09/20/2022.
4.DISCUSSION / ACTION
DIRECTORS REPORT:
September is National Library Card month. School library cards continue to go well. Melanie has talked
with St. Francis to see if there is anything that we could help them with in regards to access to information,
resources and cards. We also partner with Salina Adult Education and provide them with chromebooks.
We are still waiting on the McKenzie Center doors to be fixed, there is 1 part on backorder. They will
begin work on the West loading dock door steps next week. The permit was applied for on the shed
project. The door in the boiler room now has the push bar installed. We have been working with
Pestingers on the HVAC system. Melanie spoke to the board about staffing.willVarney and Associates
be discontinuing their Quickbooks hosting in November. November 7&8 the cloud hosting will be moving.
Staff training will be held tomorrow. Melanie is working on the 2023 strategic plan draft.
DISCUSSION ITEMS:
Youth Services Remodel/ Capital Campaign
The board was provided a handout that explains the process and what has been done so far on the Capital
Campaign. Before we go into the public phase of the
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project we will start doing a bit more marketing on our services and spaces. Amy reviewed the project
with the board. We continue to research and reach out. Amy works extensively on the grants.
Melanie spoke to the board about pulling funds from the GSCF fund to put towards the project. They are
allowing agencies to pull a greater percentage this year.
22-37 On a motion made by David Greiser and seconded by Lisa Mahler , it was RESOLVED THAT: The
Board of Trustees of the Salina Public Library approves pulling the spendable funds from the GSCF account
to earmark for the Youth Services Remodel. Motion passed unanimously. Pg 1285. 09/20/2022
ACTION ITEMS:
Policy Manual Changes. Vacation Buy program and Sick Leave Bank
Melanie explained the requested changes to the Board. She proposed a new policy for Shared Leave that
would allow employees to ask for shared leave for qualified circumstances.
22-38 On a motion made by Brendan Burke and seconded by Gerry Cox, it was RESOLVED THAT: The
Board of Trustees of the Salina Public Library approves the Shared leave policy that will replace the Sick
Leave Bank policy and return any sick leave hours to those that donated to the previous policy. Motion
passed unanimously. Pg 1285. 09/20/2022
Discussion was held on the changes to the Vacation Buy Policy.
22-39 On a motion made by Brendan Burke and seconded by David Greiser, it was RESOLVED THAT: The
Board of Trustees of the Salina Public Library approves the Unpaid vacation leave policy which replaces the
Vacation Buy Policy as of Jan 1, 2023. Motion passed unanimously. Pg 1285. 09/20/2022
5.EXECUTIVE SESSION
22-40 On a motion made by Brendan Burke and seconded by Dr. Trent Davis, it was RESOLVED THAT:
Salina Public Library Board of Trustees recess into executive session with the Director for 10 minutes to
discuss non-elected personnel pursuant to KSA 75-4319(b)(1).The open meeting will resume in this room at
7:55 a.m. Motion passed unanimously. Pg 1285. 09/20/2022.
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Regular meeting resumed at 7:55
7.OTHER BUSINESS & BOARD COMMENTS
8.ADJOURNMENT
The Board Meeting adjourned at 7:57 a.m.
David Greiser Sandra Wilcox
Secretary Recorder