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1.0 CIMCITY COMMISSION INFORMATION MEMORANDUM May 9, 2022 ADMINISTRATIVE BRIEF FROM JIM KOWACH PUBLIC WORKS -GENERAL SERVICES Public Works -General Services Overview The Salina Public Works Department is comprised of the City Engineering office and the General Services office. General Services is responsible for the day to day operations within the Public Works Department, and includes: General Services Administration, the Central Garage, the Municipal Solid Waste Landfill, Sanitation Services (including the Drive thru Recycling Center and Household Hazardous Waste Facility), and Street Maintenance, Flood Control, and Traffic Control sections. ADMINISTRATION: The Operations Manager and administrative staff are responsible for overall management of General Services, including: planning, personnel, supervision, payroll, purchasing, budgeting, customer services, and publication of notices on the city website and Facebook. This spring staff are busy answering calls, entering sanitation cart customer and address information, paying invoices, issuing barricade permits for summer events, processing personnel payroll and submitting performance evaluations. The budget process for 2023 is in full swing as well. Biu Cbancss CENTRAL GARAGE: Responsible for fleet services for city vehicles and equipment, including vehicles for the Saline County Sherriff's office and Salina Public Library. Central Garage inspects, diagnoses, services, and repairs the City's fleet. Central Garage maintains over 700 individual pieces of equipment in a facility that consists of six repair bays, two wash bays and a lube pit. Central Garage also maintains the City's fuel site, which is located on the same site as the Household Hazardous Waste Facility, at 315 E. Elm St. This site provides fuel for all City and County Sherriff's vehicles and is equipped to dispense fuel during power outages for emergency response vehicles. Central Garage is an "enterprise fund" which supports its operations through fees charged to other departments/customers. Each department/customer budgets for their respective equipment repairs and fuel. Central Garage charges the other departments for the services and the fuel they provide. Sanitation, Utilities (water and waste water), and Solid Waste (landfill) are also "enterprise funds" so their funding for vehicle repairs and fuel are provided by the fees they charge for their services to their customers. Public Works (Streets and Engineering), the Police Department, the Fire Department, Computer Technology, City Manager's Office, Finance Department, Human Resources Department, Development Services, Arts and Humanities, and Parks and Recreation Departments are funded through the General Fund. The Fire Department and Parks and Recreation Department also employ staff to work on specialized equipment, so Central Garage is not responsible for repairing or maintaining all City vehicles and equipment. The Fleet Superintendent will play a key role in the Enterprise leasing program as it is implemented. Leasing instead of purchasing all vehicles smaller than a one -ton truck is expected to save the city a substantial amount of funding. Staffing: One Superintendent and three full time ASE -certified master technicians and one part- time employee. Two retirements are expected in 2022. SALINA MUNICIPAL SOLID WASTE LANDFILL: Provides waste disposal in accordance with the Kansas Department of Health and Environment (KDHE). The landfill occupies 656 acres, 289.69 of which are permitted by the KDHE for waste disposal. The landfill receives approximately 85,000 tons of refuse per year and has a life expectancy of about 180 years. The landfill is an enterprise fund which supports its operations through fees charged to customers. A waste characterization study and recyclables composition study was completed at the landfill in early April 2022. The results of these studies will assist in determining focus areas for waste reduction in the community in the coming months. Staffing: One Superintendent, one supervisor, seven full-time and two part-time employees. Staffing is increasingly difficult due to the shortage of qualified equipment operators currently in the job market. SANITATION SERVICES (Residential Collection): Provides residential refuse and yard waste collection for over 15,000 households' weekly, collecting about 17,000 tons of waste annually. Five distinct routes are collected every work day of the year with the exception of only three holidays (Thanksgiving Day, Christmas day, and New Year's Day). This office also provides public education and informational materials for General Services utilizing the city website, Facebook posts, news releases, and radio ads. Sanitation is an enterprise fund which supports its operations through fees charged to customers. Rollout of the new sanitation trucks and carts is well underway. In 2022 the Public Works Sanitation section is partnering with Salina Parks and Recreation to implement a new citywide street tree trimming program. This effort will not only enable public and private sanitation trucks to travel safely on city streets, but will also enhance the ability of large UPS, FedEx, school buses, and other large profile vehicles to travel in residential neighborhoods in the City. Staffing: One superintendent, one supervisor, one Environmental Education and Enforcement Coordinator, and 15 full-time employees. The implementation of fully automated collection vehicles has significantly reduced staffing shortages previously encountered with the rear -load packer style vehicles. LnoMny fo tlh�� ibnbnrybabN, I . 1."w Nmr4,NM Ysb wwv.w ly4ii.ree � , a. .+W ww.a,.uw�+.rrwss+r SALINA DRIVE-THRU RECYCLING CENTER: The Salina Drive-thru Recycling Center (SDRC) is an operationally lean, single -stream, no sort facility that accepts a wide variety of recyclable materials for all Salina and Saline County residents and small businesses. Customers drive thru the recycling center, dropping off their single stream (unsorted) recyclable materials. Staff load the materials into a rear -load packer truck and compact the load for transport. When a truck is full, the recyclable materials are transported to Hutchinson Kansas to a sorting facility, known as a Material Recycling Facility or MRF, where the materials are sorted and baled for further processing/sale. While a rear -load packer truck is delivering materials to Hutchinson, another rear -load packer truck is utilized in the SDRC. Loading a truck and transporting it directly to Hutchinson is an efficient method of handling the materials only once and greatly reduces the storage area and processing equipment needed in the Salina Drive-thru Recycling Center. The SDRC is located at 125 W. North Street, on the corner of Santa Fe Avenue and North Street, and is open Wednesday through Saturday except standard City holidays. wwe �wm++ Recycling GUn...ily Drive! MDmaiim Sample Facebook posts LnoMny fo tlh�� ibnbnrybabN, I . 1."w Nmr4,NM Ysb wwv.w ly4ii.ree � , a. .+W ww.a,.uw�+.rrwss+r SALINA DRIVE-THRU RECYCLING CENTER: The Salina Drive-thru Recycling Center (SDRC) is an operationally lean, single -stream, no sort facility that accepts a wide variety of recyclable materials for all Salina and Saline County residents and small businesses. Customers drive thru the recycling center, dropping off their single stream (unsorted) recyclable materials. Staff load the materials into a rear -load packer truck and compact the load for transport. When a truck is full, the recyclable materials are transported to Hutchinson Kansas to a sorting facility, known as a Material Recycling Facility or MRF, where the materials are sorted and baled for further processing/sale. While a rear -load packer truck is delivering materials to Hutchinson, another rear -load packer truck is utilized in the SDRC. Loading a truck and transporting it directly to Hutchinson is an efficient method of handling the materials only once and greatly reduces the storage area and processing equipment needed in the Salina Drive-thru Recycling Center. The SDRC is located at 125 W. North Street, on the corner of Santa Fe Avenue and North Street, and is open Wednesday through Saturday except standard City holidays. The preliminary data for the recyclables composition study recently completed at the landfill indicated only 1.3% contamination in the materials collected at the Salina Drive-thru Recycling Center! This is remarkable compared to nationwide averages that indicate 25% contamination rates in recycled materials. SDRC Staffing: Two full time Sanitation Drivers knowledgeable in refuse and recycling. Lout/Operations HOUSEHOLD HAZARDOUS WASTE FACILITY: The Household Hazardous Waste (HHW) facility located at 315 E. Elm Street inspects, packages and processes residential waste for disposal or reuse. HHW staff also provides educational materials to the public at schools and other local events. The facility relies on voluntary participation of citizens. Staff consists of one certified HHW coordinator and occasional assistance from sanitation employees. Many products used in our homes contain the same ingredients as industrial waste, yet are exempt from disposal regulation. Leftover products or those unused for over a year are unlikely ever to be used, yet the risk of spills or accidental poisoning of children or pets increases the longer the product remains in the home. The HHW facility provides a means for citizens to drop off these hazardous products at no charge. This work unit (HHW) will host the annual Electronics E -waste recycling event on May 14, 2022 from 9:00 AM to 1:00 PM at the Berkley Family Recreation Area -Runway on Markley Road on the east side of Salina. Recycle for Free: Computer towers, desktop printers, keyboards, laptops, hard drives, speakers, cell phones, pagers, radios, desktop scanners, VCRs, DVD players, cameras, desktop fax machines, answering machines, non -PCB ballasts, stereos, power tools, restaurant equipment, and more! Recycle for a Fee: Large Appliances (stoves, furnaces, copiers etc.) - $25 TVs (any type) - $25 CRT Monitors - $10 Microwaves - $10 Not Accepting: Alkaline batteries, smoke detectors, tapes, light bulbs/tubes, CDs, DVDs, PCB ballasts, software, toner cartridges, thermometers or hazardous materials. RAIN OR SHINE CREDIT CARD, CASH & CHECK PAYMENTS ACCEPTED Staffing: One full time employee with support from other sanitation employees. ANNEENO K 'h STREETS: Street crews repair and maintain the City's streets, gravel roads and alleys in a variety of ways, including asphalt and concrete replacement, pothole repair, right-of-way mowing, road and bridge maintenance, snow plowing and street sweeping. This group serves as first responders and is called out 24/7 to work as needed for wind, snow and ice storms, and flooding. They also assist the Fire and Police Departments with traffic control when needed. The City of Salina has approximately: • 746 lane miles of streets • 21 vehicle bridges • Six pedestrian bridges Winter weather has finally ended and crews have been busy patching potholes, and starting summer street repair efforts throughout the city. Staffing: One Superintendent, two foremen, 24 full-time and two seasonal employees. This section currently has 10 vacancies due to the shortage of qualified commercial driver licenses in the job market and the resulting competition and salary requirements for these employees. This staffing shortage has resulted in a reduction of services provided with only the highest priority items being addressed in a timely fashion. �- 9 -U r / FLOOD CONTROL: Inspects, maintains and repairs the City's flood control levee. Additionally, the work group oversees emergency response for high water events. Staff maintains 21 miles of levee, including two pumping plants, 25 structures, nine sandbag gaps and numerous inlet and outlet channels. They regularly inspect the levee including its slopes, driving surface, gates, pumps and related equipment. They also inspect seven storm water detention ponds within various residential areas throughout Salina. Five of these ponds are mowed and maintained by Flood Control personnel, as well as two ponds by others. These employees are also responsible for supporting snow and ice removal operations during winter weather events. The Salina flood control levee is regulated by the US Army Corps of Engineers (USAGE). The USACE performs annual inspections of the levee system, with an in-depth inspection performed every five years. The five-year in-depth inspections include exercising all the valves and testing of all electronic controls. The annual inspections include checking for deficiencies, erosion, rodent infestation, tree control, adequate mowing, and checking for any encroachments onto the levee system. Spring mowing, spraying and trail repairs are underway. Staffing: One foreman, two maintenance workers, and one seasonal employee. TRAFFIC CONTROL: Installs and maintains various traffic signs, street markings and signals to ensure the safety of motorists and pedestrians in accordance with the Manual for Uniformed Traffic Control Devices. Maintains 62 signalized intersections, 44 school flashing lights, 14 midblock crossings, two Hawk (R) pedestrian crossing systems and one electronically -controlled emergency light at Fire Station #3. They also maintain 38 high -bay lights, 80 decorative overpass lights and 24 overpass street lights. These employees are also responsible for supporting snow and ice removal operations during winter weather events. Crews have been busy this spring repairing damaged signals and signs from the December 15, 2021 wind storm and all the wind storm events the city has experienced this spring. Replacement of the pedestrian signal near Fairdale and Crawford has begun, materials are ordered, a contractor is hired, with the work expected to be completed in June. Staffing: One foreman, three technicians and two seasonal employees. Full time employees are required to obtain International Municipal Signal Association (IMSA) certifications. All of the people shown in these photos are very important to us here at the city. We want you to have a safe trip and we want our employees to go home safely every night. Please use caution while traveling in work zones. Please stay off your cell phones, pay attention to the roadway, don't drink and drive, and wear your safety belts. May all your travels be safe!