5.2 2022 Mill and InlayAGENDA SECTION
NO:
ITEM
NO:
Page 1
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/28/2022 4:00 P.M.
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: DANIEL R. STACK, P
FISCAL APPROVAL:
BY:
FINAL AP ROVAL:
BY: AT)<�
ITEM: Consider awarding the bid for project number 22016, 2022 Mill and Inlay to APAC Kansas Shears
Division of Salina in the amount of $916,219.20 with a $45,810.96 (5%) construction contingency for a
total project authorization not to exceed $962,030.16 and authorizing the City Manager to execute a
contract with APAC Kansas Shears Division of Salina upon fulfillment of all prerequisites under the bid
documents.
BACKGROUND:
As further described in the attachments, mill and inlay is a treatment that involves removing the top 1'/2
inches of asphalt pavement plus any overlays and replacing the 1'/2 inches of asphalt pavement to re-
establish the pavement surface's original elevation. This year's project, a map of which is attached,
covers 2.7 miles (32 city blocks) and four segments of roads at the Gypsum Hill Cemetery.
Bids were received for this project on Thursday, March 10, 2022 and are as follows:
APAC Kansas Shears Division, Salina $916,219.20
Engineer's Estimate $922,833.90
APAC has been Salina's only asphalt bidder for a number of years. As an alternate approach intended
to assess the competitiveness of APAC's bids, staff has previously bid asphalt or microsurfacing as an
option which typically receives multiple bidders. APAC's asphalt bid remained unchanged from an
identical asphalt only project bid that same year that was not bid against microsurfacing, lending to the
belief that APAC's bids are unaffected by not having competition. Further, an asphalt supplier in
Manhattan told staff an asphalt project in Salina would have to be about $3 million for them to be
interested. The unit price bid per ton for the surfacing material is up 14% from 2021, which is about half
of the price increase currently being experienced by the Kansas Department of Transportation. APAC
is a reputable contractor who has successfully performed this work for the City of Salina in recent years.
FISCAL NOTE:
The 2022 Streets sub-CIP budget includes $3,200,000 of sales tax funds for asphaltic surface treatments
(mill and inlay, UBAS, microsurfacing, and chip seal) and concrete repair, $1,136,754.86 of which has
not yet been authorized. The Parks and Recreation Department's approved budget includes $11,500 in
line item16280 7060 for the paving of the cemetery roads, all of which will be applied to this project.
Staff has identified the following options for the
n's consideration:
1.) Approve a motion awarding the bid for project number 22016, 2022 Mill and Inlay to APAC
Kansas Shears Division of Salina in the amount of $916,219.20 with a $45,810.96 (5%)
construction contingency for a total project authorization not to exceed $962,030.16 and
authorizing the City Manager to execute a contract with APAC Kansas Shears Division of Salina
upon fulfillment of all prerequisites under the bid documents.
2.) Approve a motion awarding the bid for project number 22016, 2022 Mill and Inlay to APAC
Kansas Shears Division of Salina with amendments as the City Commission deems appropriate
AGENDA SECTION
NO:
ITEM
NO:
Page 2
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/28/2022 4:00 P.M.
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: DANIEL R. STACK, P.E.
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
and authorizing the City Manager to execute a contract with APAC Kansas Shears Division of
Salina upon fulfillment of all prerequisites under the bid documents.
3.) Postpone consideration of the award of bid for project number 22016 to a specified date and time
and provide staff direction regarding additional information or amendments the City Commission
would like to request for its further consideration.
4.) Do not award project number 22016, 2022 Mill and Inlay, and provide staff with any further
direction.
Staff recommends Option #1.
Attachments: Location map
2022 Streets CIP
Contract Street Maintenance Brochure
CC: APAC Kansas Shears Division, Salina
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