5.3 UBAS Contract AwardCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/21/2022 4:00 P.M.
AGENDA SECTION 5 ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM 3 PUBLIC WORKS FINAL APPROVAL:
NO:
Page 1 BY: DANIEL R. STACK, P.E., BY:
ITEM: Consider awarding the bid for project number 22015, 2022 Ultrathin Bonded Asphalt Surface
(UBAS) to APAC Kansas Shears Division of Salina in the amount of $965,046.15 with a $48,252.31
(5%) construction contingency for a total project authorization not to exceed $1,013,298.46 and
authorizing the City Manager to execute a contract with APAC Kansas Shears Division of Salina upon
fulfillment of all prerequisites under the bid documents.
BACKGROUND:
As further described in the attachments, ultrathin bonded asphalt surface is a 5/8" to 3/4" asphalt
overlay that City staff uses primarily to seal and provide a new surface on arterial streets and concrete
streets. This year's project covers about 3.8 centerline miles, 11.2 lane miles, or 40 city blocks.
Bids were received for this project on Thursday, March ADAC Kansas Shears $965,046.15
3, 2022 and are as shown at right: Division, Salina
Enoineer's Estimate 1 $995.804.75
APAC has been Salina's only asphalt bidder for a
number of years. Compared to last year's bid, asphalt is up 4.6%, striping is up 11.6%, and milling is
up 67% from $2.30/sy to $3.85/sy due mostly to the small amount ($32,987) when compared to the
overall project cost. Conversely the costs for mobilization and temporary traffic control are actually
down slightly as a percentage of the overall cost of the project. APAC is a reputable contractor who
successfully performed this work for the City of Salina from 2017 through 2021.
FISCAL NOTE:
The 2022 Streets sub-CIP budget includes $2,650,000 of sales tax funds for asphaltic surface
treatments (mill and inlay, UBAS, microsurfacing, and chip seal), $1,600,053.32 of which has not yet
been authorized.
RECOMMENDATION:
Staff has identified the following options for the City Commission's consideration.
1.) Approve a motion awarding the bid for project number 22015, 2022 Ultrathin Bonded Asphalt
Surface (UBAS) to APAC Kansas Shears Division of Salina in the amount of $965,046.15 with
a $48,252.31 (5%) construction contingency for a total project authorization not to exceed
$1,013,298.46 and authorizing the City Manager to execute a contract with APAC Kansas
Shears Division of Salina upon fulfillment of all prerequisites under the bid documents.
2.) Approve a motion awarding the bid for project number 22015, 2022 Ultrathin Bonded Asphalt
Surface (UBAS) to APAC Kansas Shears Division of Salina with amendments as the City
Commission deems appropriate and authorizing the City Manager to execute a contract with
APAC Kansas Shears Division of Salina upon fulfillment of all prerequisites under the bid
documents.
3.) Postpone consideration of project number 22015 to a specified date and time and provide staff
direction regarding additional information or amendments the City Commission would like to
request for its further consideration.
AGENDA SECTION
NO:
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/21/2022 4:00 P.M.
ORIGINATING DEPARTMENT: I FISCAL APPROVAL:
BY:
ITEM PUBLIC WORKSFINAL APPROVAL:
NO:
Page 2 BY: DANIEL R. STACK, P.E. BY:
4.) Do not award project number 22015, and provide staff with any further direction
Staff recommends Option #1.
Attachments: Location map
2022 Streets CIP
Contract Street Maintenance Brochure
Cc: APAC Kansas Shears Division, Salina
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