5.1 3-14-2022 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 14, 2022
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission
meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Michael L.
Hoppock, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager, Shawn Henessee,
Assistant City Manager, Greg Bengtson, City Attorney; and JoVonna A. Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(5.1) Approve the minutes of March 7, 2022.
(5.2) Authorize the fire department to purchase the following from Osage Ambulance via
Emergency Services Supply, the authorized Osage Ambulance sales vendor for
Kansas: 1) New 2022 RAM 4500 4 x 4 ambulance chassis; 2) Complete
refurbishment and remounting of the ambulance patient module from an existing
Salina Fire Department ambulance to the new RAM 4500 ambulance chassis; and 3)
One Stryker Power Pro power EMS patient cot.
(5.3) Award the bid for project number 22014, 2022 Microsurfacing to Vance Brothers,
Inc. of Kansas City, Missouri in the amount of $850,669.82 with a 5% construction
contingency for a total project authorization not to exceed $893,203.31 and authorize
the City Manager to execute a contract with Vance Brothers, Inc. of Kansas City,
Missouri upon fulfillment of all prerequisites under the bid documents.
Commissioner Hoppock requested Item 5.2 be removed from the Consent Agenda.
22-0064 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to approve Item 5.1 and Item
5.3 on the consent agenda. Aye: (4). Nay (0). Motion carried.
(5.2) Authorize the fire department to purchase the following from Osage Ambulance via
Emergency Services Supply, the authorized Osage Ambulance sales vendor for
Kansas: 1) New 2022 RAM 4500 4 x 4 ambulance chassis; 2) Complete
refurbishment and remounting of the ambulance patient module from an existing
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Salina Fire Department ambulance to the new RAM 4500 ambulance chassis; and 3)
One Stryker Power Pro power EMS patient cot.
Commissioner Hoppock inquired about reimbursement on charges related to Medicare and
Medicaid. Shane Pearson, Salina Fire Department EMS, indicated the Salina Fire
Department EMS is a contracted provider for CMS (Center for Medicare and Medicaid
Services) and accepts what CMS is willing to pay for services. Mr. Pearson further
indicated that the department had not historically billed the difference but would promptly
explore that option.
22-0065 Moved by Commissioner Hoppock, seconded by Commissioner:, Ryan, to approve Item 5.2. Aye:
(4). Nay (0). Motion carried.
ADMINISTRATION
(6.1) Debt financing options discussion
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact
and action options or direction needed.
A discussion followed concerning commitment of money to different funds, account
balance, interest rate, investments, temporary notes and bonds. No action was taken.
(6.2) Authorize the acceptance and placement of the 2021 People's Choice sculpture on
public property.
Brad Anderson, Director of Arts and Humanities, explained the request, fiscal impact and
action options.
A discussion ensued related to location of the sculpture, number of public votes, process for
choosing winning sculpture, time frame for placement of new sculptures and purchase of
sculptures by private individuals/entities.
Ben Windholz, Salina, Kansas, inquired if the cement pad at the location was an existing
pad or poured specifically for this project; and, it was determined it was an existing pad.
22-0066 Moved by Commissioner Ryan, seconded by Commissioner Longbine, to accept the placement of
the 2021 People's Choice sculpture on public property. Aye: (4). Nay (0). Motion carried.
(6.3) Petty Cash and Working Cash funds.
(6.3a) Approve Ordinance No. 22-11101, on second reading, amending Article XIII,
Sections 2-240 and 2-241 of the city of Salina Code pertaining to Petty Cash
and Working Cash funds.
(6.3b) Approve Resolution No. 22-8026 amending and restating the authorization for
establishing and maintaining petty cash and working cash funds for departments of
the city of Salina.
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Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact
and action options.
22-0067 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Ordinance No.
22-11101 on second reading. A roll call vote was taken. Aye: (4). Nay (0). Motion carried.
22-0068 Moved by Commissioner Hoppock, seconded by Commissioner Longbine, to approve Resolution
No. 22-8026 increasing the working cash funds for the Landfill by $100, from $300 to $400 and
Development Services by $200 from $400 to $600 and setting all other funds as previously
established. Aye: (4). Nay (0). Motion carried.
(6.4) Award the bid for project number 22006, 2022 Sidewalk Ramps and Parking Lot
Repairs to Davis Concrete Construction of Salina in the amount of $99,185.00 with a
5% construction contingency for a total project authorization not to exceed
$104,144.25 and authorize the City Manager to execute a contract with Davis
Concrete Construction of Salina upon fulfillment of all prerequisites under the bid
documents.
Dan Stack, City Engineer, explained the request, fiscal impact and action options.
22-0069 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to award the bid for project
number 22006, 2022 Sidewalk Ramps and Parking Lot Repairs to Davis Concrete Construction of
Salina in the amount of $99,185.00 with a 5% construction contingency for a total project
authorization not to exceed $104,144.25 and authorize the City Manager to execute a contract with
Davis Concrete Construction of Salina upon fulfillment of all prerequisites under the bid
documents. Aye: (4). Nay (0). Motion carried.
(6.5) Approve Ordinance No. 22-11104, on second reading, amending Section 42-415.2 of
the Zoning ordinance to add travel center and/or truck stop, short term recreational
vehicle parking area accessory to hotel, motel, truck stop or travel plaza and mini -
warehouses to the list of conditional uses allowed in the South Ninth Street Corridor
Overlay District.
Dean Andrew, Director of Planning, explained that since the Governing Body previously
overrode the Planning Commission recommendation regarding mini -warehouses that it
would require 4 affirmative votes. Commissioner Hoppock recused himself from the
previous vote on the item, would have to do so again and, as a result, there would not be
four affirmative votes. It was suggested the matter be postponed until the March 21, 2022
meeting to be considered by all members of the Governing Body.
22-0070 Moved by Commissioner Longbine, seconded by Commissioner Ryan, to postpone Ordinance No.
22-11104 to March 21, 2022. Aye: (4). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
None.
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OTHER BUSINESS
Tim Rogers, Executive Director, Salina Airport Authority provided information concerning
the termination of SkyWest's air service to the Salina community and indicated the service
would remain until another provider is in place so there will be no disruption to service.
CITIZENS FORUM
Ben Windholz, Salina, Kansas, provided his thoughts on a 2016 sales tax increase which
was meant to stabilize the property tax rate and stated stabilization has not occurred
ADJOURNMENT
22-0071 Moved by Commissioner Longbine, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting
adjourned at 5:10 p.m.
Trent W. Davis, M.D., Mayor
[SEAL]
ATTEST
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