02-28-2022 Minutes..
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 28, 2022
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission
meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building . A roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis , M.D. (presiding), Michael L.
Hoppock, Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager, Jacob Wood, Deputy City Manager, Shawn Henessee,
Assistant City Manager, Greg Bengtson, City Attorney; and JoVonna A. Rutherford, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
( 5 .1) 2022 Special Assessment Projects
(5.la) Conduct public hearing on the 2022 Special Assessment Projects.
(5.lb) Approve Ordinance No. 22-11100, on second reading, levying special
assessment for improvements.
Commissioner Hoppock recused himself from the meeting.
Debbie Pack, Director of Finance & Administration, explained the request, fiscal impact and
action options.
A very brief discussion followed regarding the city's share, sales tax dollars and financing.
Mayor Davis opened the public hearing. No comments were received. Mayor Davis closed
the public hearing.
22-0050 Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Ordinance No.
22-11100, on second reading . A roll call vote was taken. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock rejoined the meeting.
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CONSENT AGENDA
(6.1) Approve the minutes of February 14, 2022 .
(6.2) Authorize the City Manager to execute a Specialty Contractor Agreement with Kaw
Valley Engineering Inc. for Remedial Design Phase 2 Surveying Support at the
Former Schilling Air Force Base Site.
(6.3) Authorize the City Manager to execute a contract for engineering design services
with Wilson & Company, Inc. for an amount not to exceed $464,212 for engineering
services for Project No . 20029 -Centennial Road and Arnold Avenue Drainage and
Street Improvements.
(6.4) Approve the minutes of February 23, 2022.
Item 6.2 was removed from the consent agenda.
22-0051 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Items 6.1, 6.3 and
6.4 of the consent agenda. Aye: (5). Nay (0). Motion carried.
22-0052
Commissioner Hoppock recused himself.
(6.2) Authorize the City Manager to execute a Specialty Contractor Agreement with Kaw
Valley Engineering Inc. for Remedial Design Phase 2 Surveying Support at the
Former Schilling Air Force Base Site.
A discussion followed took place which included specialty contactor work, local contractors
and/or companies, ground water testing, surveying, disposal of waste from excavation,
groundwater circulation and cost savings.
Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to authorize the City
Manager to execute a contract for engineering design services with Wilson & Company, Inc. for an
amount not to exceed $464,112. Aye: (4). Nay (0). Motion carried.
Commissioner Hoppock returned to the meeting.
ADMINISTRATION
(7.1) Approve Resolution No. 22-8025, defining the parameters for establishing the
Workers Compensation Fund reserve balance goal; establishing a Workers
Compensation Fund Management Policy; and authorizing the city manager to
administer the Workers Compensation Fund in accordance with the Management
Policy.
Natalie Fischer, Director of Human Resources, explained the request, fiscal impact and
action options.
A short discussion followed regarding the third party administrator, employee satisfaction
and level of care.
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~ 22-0053
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Moved by Commissioner Ryan, seconded by Commissioner Longbine, to approve Resolution No.
22-8025 defining the parameters for establishing the Workers Compensation Fund reserve balance
goal; establishing a Workers Compensation Fund Management Policy; and authorizing the city
manager to administer the Workers Compensation Fund in accordance with the Management
Policy. Aye: (5). Nay (0). Motion carried.
(7.2) Approve Resolution No. 22-8030, authorizing increases for certain recreation
program and rental fees above the threshold allowed by the Parks and Recreation
Revenue and Pricing Policy.
Jeff Hammond, Director of Parks & Recreation, explained the request, fiscal impact and
action options.
A discussion ensued regarding Kenwood Cove, scholarship program for youth athletics and
activities, lifeguard training, recruiting and employee orientation
Rosemary Mai, Salina, Kansas, inquired about the rate increases and was referred to the
information in the resolution which answered her question.
Chad Farber, Salina, Kansas, provided his thoughts on competitive wages, base wage ,
minimum age for lifeguards and hours worked.
Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Resolution No.
22-8030. Aye: (5). Nay (0). Motion carried .
(7.3) Approve Resolution 22-8027 establishing The Rules of Procedure and Order of
Business.
Shawn Henessee, Assistant City Manager, explained the request, fiscal impact and action
options.
Greg Bengtson, City Attorney, further explained the request, how it related to Rule 16 and
the motion process.
Ben Windholz, Salina, Kansas, provided his thoughts on the matter and indicated citizens
forum should be held at 5:30 p.m.
Chad Farb.er , Salina, Kansas , concurred with Mr. Windholz, and voiced his approval of
citizens forum being held at 5:30 p.m. or as close thereto as possible.
Dennis Benoit, Geneseo, Kansas , stated he considered Salina his hometown and after
speaking to people about it, believed everyone agreed with citizens forum being held at 5:30
p.m.
A discussion developed concerning citizens forum, where it should be placed on the agenda ,
suggestions to move it to the end of the meeting versus a start time of 5:30 p .m .,
accommodation of citizens, accommodation of developers , contractors and businesses,
Governing Body's management of meetings and representation of citizens .
Further discussion ensued on meeting protocol for approval of resolutions and motions made
during meetings .
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22-0055
22-0 956
Moved by Commissioner Hoppock , seconded by Commissioner Ryan , to approve Resolution No.
22-8027 and replace Resolution No. 18-7580. Aye: (3). Nay (2 -Davis, Longbine). Motion
carried .
Moved by Commissioner Longbine , seconded by Mayor Davis , to place Resolution No. 22-8027
establishing The Rules and Procedure and Order of Business as a discussion item on the August 22 ,
2022 agenda. Aye: (3). Nay (2 -Hoppock, Ryan). Motion carried.
(7.4) Fire Department Staffing Assessment and Report .
Mike Schrage , City Manager, provided an assessment and report on the Salina Fire
Department.
A brief discussion followed related to hourly wages versus salaried wages and 2018 EMS
staffing report.
Norman Mannel , Salina, Kansas , voiced his concern with the report , which was provided by
Mr. Schrage , being too lengthy.
Chad Farber, Salina, Kansas , inquired when the new chief of the Salina Fire Department
would begin his duties to which Mr. Schrage answered approximately mid-March.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hoppock presented questions for the Parks & Recreation Department
concerning usage of Dean Evans Stadium by Kansas Wesleyan University (KWU).
A discussion ensued which included amount of usage by KWU , fees for usage by different
groups , scheduling , number of players on the KWU roster , usage of steel cleats , replacement
of pitching mound by KWU , annual maintenance , improvements , cost recovery for fees , turf
replacement , seasonal billing and snow removal on the field by KWU players.
ADJOURNMENT
22-0057 Moved by Commissioner Ryan , seconded by Commissioner Hoppock , that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried . The meeting
adjourned at 6:02 p.m.
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Trent W. Davis , M .D ., Mayor
[SEAL]
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