6.3 Ordinance 22-11101 Petty Cash 2nd ReadingCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
03/14/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 6 BY: ��
ITEM Finance &Administration FINAL APPROVAL:
NO: 3
Page 1 BY: Debbie Pack, Director BY:
ITEM: Ordinance No. 22-11101 and Resolution No. 22-8026
Second reading of Ordinance No. 22-11101, amending Article XIII, Sections 2-240 and 2-241 of the
City of Salina Code pertaining to Petty Cash and Working Cash funds.
Resolution No. 22-8026 amending and restating the authorization for establishing and maintaining
petty cash and working cash funds for departments of the City of Salina.
BACKGROUND:
Ordinance No. 22-11101 was passed on first reading on March 7, 2022.
This ordinance amends Chapter 2 of the Salina Code by amending Article XIII, Sections 2-240 and 2-
241 pertaining to Petty Cash and Working Cash funds to be established within the City, limiting the
need for an ordinance to the Utility- Water Customer Accounting Department as required by K.S.A. 12-
825a.
Since that time no comments have been received.
Resolution No. 22-8026
K.S.A. 12-171 allows any city, by resolution, to authorize one or more petty cash funds.
The Solid Waste Working Cash fund is currently set at $300.
The 2022 Adopted Comprehensive Fee Schedule increased fees at the Landfill which has created a
shortage of change for customers that is available from the established funds at the Landfill. Staff is
requesting an increase of $100 to the Solid Waste's Working Cash fund in order to have available
change for customers. This increase would set the Solid Waste Working Cash fund at $400.
The Development Services Working Cash fund is currently set at $400.
During peak season, Development Services has been having to request replenishment of their petty
cash funds on a weekly basis. In order to avoid delays in processing documents, staff is requesting
an increase of $200.00 to the Development Services Working Cash fund bringing that total to $600.
All other Petty Cash and Working Cash funds for other City departments are being established under
Resolution No. 22-8026 as they were previously established under Sections 2-240 and 2-241 of
Article XIII of the City's Code. No other changes or additions are being made.
AGENDA SECTION
NO:
ITEM
NO:
Page 2
FISCAL NOTE:
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
03/14/2022 4:00 P.M.
ORIGINATING DEPARTMENT:
Finance & Administration
BY: Debbie Pack, Director
There will be a minimal savings in time and cost to publish amended ordinances.
FISCAL APPROVAL:
BY:
M
There would be no fiscal impact for increasing the Working Cash funds of the Landfill.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
Ordinance No. 22-11101
1.) Approve Ordinance No. 22-11101 on second reading.
2.) Approve Ordinance No. 22-11101 on second reading with amendments as the City
Commission deems appropriate.
3.) Postpone consideration of Ordinance No. 22-11101 on second reading to a specified date and
time and provide staff direction regarding additional information or amendments the City
Commission would like to request for their further consideration.
4.) Vote to deny Ordinance No. 22-11101 on second reading.
Resolution No. 22-8026
1.) Approve Resolution No. 22-8026 increasing the Working Cash funds for the Landfill by $100,
from $300 to $400 and Development Services by $200 from $400 to $600 and setting all other
funds as previously established.
2.) Approve Resolution No. 22-8026 with amendments as the City Commission deems appropriate.
3.) Postpone consideration of Resolution No. 22-8026 to a specified date and time and provide
staff direction regarding additional information or amendments the City Commission would like
to request for their further consideration.
4.) Vote to deny Resolution No. 22-8026 which would leave the Solid Waste Working Cash fund at
its current level causing staff to make multiple trips a week for change.
Staff recommends Option #1
Attachments: Ordinance No. 22-11101
Resolution No. 22-8026
(Summary published in The Salina Journal on_, 2022.)
(Published on the City of Salina's website for a minimum of one week from 2022.)
ORDINANCE NUMBER 22-11101
AN ORDINANCE AMENDING CHAPTER 2 OF THE SALINA CODE BY AMENDING
ARTICLE XIII, SECTIONS 2-240 AND 2-241, PERTAINING TO PETTY AND WORKING
CASH FUNDS TO BE ESTABLISHED WITHIN THE CITY PURSUANT TO K.S.A. 12-825a
FOR THE UTILITY FUNDS OF THE CITY; AND REPEALING THE EXISTING SECTIONS
2-240 AND 2-241.
WHEREAS, a need for various petty and working cash funds has been established within the City,
BE IT ORDAINED by the Governing Body of Salina, Kansas:
Section 1. Amendment. Sections 20-240 and 2-241 of Chapter 2, Article XIII of the Salina Code are
amended to read as follows:
Sec. 2-240. Petty Cash Funds.
A petty cash fund is authorized to be establishedand maintained pursuant to K.S.A. 12-825a, as
amended, for use as follows:
DEPARTMENT AMOUNT RESPONSIBLE PARTY
Water Customer Accounting $ 600.00 Customer Accounting Supervisor
All other petty cash funds utilized by city departments shall be authorized, established, and
maintained by resolution pursuant to K.S.A. 12-171, as amended.
Sec. 2-241. Working Cash Funds.
A working cash fund is authorized to be established and maintained pursuant to K.S.A. 12-825a,
as amended, for use as follows:
DEPARTMENT AMOUNT RESPONSIBLE PARTY
Water Customer Accounting $ 350.00 Customer Accounting Supervisor
All other working cash funds utilized by city departments shall be authorized, established, and
maintained by resolution pursuant to K.S.A. 12-171, as amended.
Section 2. Repealer. The existing Salina Code Sections 2-240 and 2-241are hereby repealed.
Section 3. Effective. This ordinance shall be in full force and effect from and after its adoption and
publication once in the official city newspaper by the following summary:
[BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK]
Ordinance No. 22-11101 Summary
On March 14, 2022, the City Commission passed Ordinance No. 22-11101. The Ordinance
amends Salina Code Sec. 2-240 and 2-241 pertaining to Petty Cash and Working Cash Funds
and repeals the existing sections. A complete copy of the Ordinance can be found at
www.salina-ks.gov or in the office of the City Clerk, 300 W. Ash, free of charge. This summary
is certified by the City's legal counsel.
Introduced: March 7, 2022
Passed: March 14, 2022
Trent W. Davis, M.D., Mayor
[SEAL]
ATTEST:
JoVonna A. Rutherford, City Clerk
The publication summary set forth above is certified this _ day of , 2022.
Greg A. Bengtson, City Attorney
2
RESOLUTION NUMBER 22-8026
A RESOLUTION AMENDING AND RESTATING THE AUTHORIZATION FOR
ESTABLISHING AND MAINTAINING PETTY CASH AND WORKING CASH FUNDS FOR
DEPARTMENTS OF THE CITY OF SALINA.
WHEREAS, a need for various petty and working cash funds has been established within
the City; and
WHEREAS, petty and working cash funds were previously established by the ordinances
of the City; and
WHEREAS, petty and working cash finds for the water customer accounting division as
they relate to the water and wastewater utility have been authorized to be established and maintained by
ordinance as required by K.S.A. 12-825a, as amended; and
WHEREAS, petty and working cash funds for all other city departments can be authorized
to be established and maintained by resolution pursuant to K.S.A. 12-171, as amended;
SO NOW, THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. The following petty and working cash funds of the City of Salina, are
authorized to be established, maintained, and, in certain instances, amended, as follows:
Petty Cash Funds.
DEPARTMENT AMOUNT
Finance $
400.00
Recreation
150.00
Police — Chiefs Office
600.00
Police — Evidence Officer
500.00
Tony's Pizza Event Center
500.00
Fire Department
200.00
Municipal Court
25.00
Development Services 600.00
Working Cash Funds.
DEPARTMENT AMOUNT
Finance $ 50.00
Solid Waste
Recreation
11 11
75.00
REPONSIBLE PARTY
City Accountant
Parks & Recreation Supervisor
Police Chief
Police Chief
TPEC Manager
Fire Chief
Court Supervisor
Development Services Supervisor
REPONSIBLE PARTY
City Accountant
General Services Director
Parks & Recreation Supervisor
Golf Course 700.00 Parks & Recreation Supervisor
Police —Records Bureau 100.00 Police Chief
Municipal Court 600.00 Court Supervisor
Tony's Pizza Event Center 250.00 TPEC Manager
Development Services 150.00 Development Services Supervisor
Section 2. That this Resolution shall be in full force and effect from and after its adoption.
Adopted by the Board of Commissioners and signed by the Mayor this 14th day of March,
2022.
Trent W. Davis, M.D., Mayor
[SEAL]
ATTEST:
JoVonna A. Rutherford, City Clerk