5.3 2022 MicrosurfacingCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/14/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO: 5
BY:
ITEM PUBLIC WORKS
FINAL APPROVAL:
NO: "
Page 1 3 BY: DANIEL R. STACK, P.E. BY: gJV;
ITEM:
Consider awarding the bid for project number 22014, 2022 Microsurfacing to Vance Brothers, Inc. of
Kansas City, Missouri in the amount of $850,669.82 with a $42,533.49 (5%) construction contingency
for a total project authorization not to exceed $893,203.31 and authorizing the City Manager to execute
a contract with Vance Brothers, Inc. of Kansas City, Missouri upon fulfillment of all prerequisites under
the bid documents.
BACKGROUND:
As further described in the attachments, microsurfacing is a 3/8" asphalt overlay that City staff uses
primarily to seal and provide a new surface on lower volume local streets. This year's project covers
about 9.1 miles or 96 city blocks, a map of which is attached.
Bids were received for this project on
Thursday, February 24, 2022 and are as at
right:
The unit price bid per ton for the surfacing
material is up 2.86% from 2021. Vance Brothers is a reputable contractor who successfully performed
this work for the City of Salina from 2014 through 2021.
Vance Brothers, Inc., Kansas City, MO
$850,669.82
Intermountain Slurry Seal, Inc., Salt
Lake City, UT
1,031,654.30
$
Engineer's Estimate
$879,844.05
FISCAL NOTE:
The 2022 Streets sub-CIP budget includes $2,650,000 of sales tax funds for the item which includes
microsurfacing, $2,493,256.63 of which has not yet been authorized.
COMMISSION ACTION OR RECOMMENDED ACTION:
Staff has identified the following options for the City Commission's consideration:
1.) Approve a motion awarding the bid for project number 22014, 2022 Microsurfacing, to Vance
Brothers, Inc., of Kansas City, Missouri in the amount of $850,669.82 with a $42,533.49 (5%)
construction contingency for a total project authorization not to exceed $893,203.31 and
authorizing the City Manager to execute a contract with Vance Brothers, Inc. of Kansas City,
Missouri upon fulfillment of all prerequisites under the bid documents.
2.) Approve a motion awarding the bid for project number 22014, 2022 Microsurfacing, to Vance
Brothers, Inc., of Kansas City, Missouri with amendments as the City Commission deems
appropriate and authorizing the City Manager to execute a contract with Vance Brothers, Inc. of
Kansas City, Missouri upon fulfillment of all prerequisites under the bid documents.
3.) Postpone consideration of the award of bid for project number 22014 to a specified date and time
and provide staff direction regarding additional information or amendments the City Commission
would like to request for its further consideration.
4.) Do not award project number 22014, and provide staff with any further direction.
Staff recommends Option #1.
CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
3/14/2022 4:00 P.M.
AGENDA SECTION ORIGINATING DEPARTMENT: FISCAL APPROVAL:
NO:
BY:
ITEM PUBLIC WORKS FINAL APPROVAL:
NO:
Page 2 BY: DANIEL R. STACK, P.E. BY:
Attachments: Location map
2022 Streets sub-CIP
Street Maintenance Brochure
CC: Vance Brothers, Inc., Kansas City, Missouri
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