SPL - Board Meeting - Agenda - March 2022Board Meeting
March 15, 2022
7 a.m. - Salina Public Library Prescott Room
Library Board Members
7 Board Members + Mayor Term Length: 4 years Term Limit: 2 full terms
Danielle Brown - President *Partial Term - April 30, 2022
Gerry Cox - Vice President *Partial Term - April 30, 2022
Judy Nold - Treasurer *2nd Term - April 30, 2023
Lisa Mahler - Secretary *1st Term - April 30, 2024
Trent Davis, Mayor - January 2023
Brendan Burke *2nd Term - April 30, 2025
David Greiser *2nd Term - April 30, 2023
Susan Kelly *1st Term - April 30, 2025
https://salinapubliclibrary.org/
AGENDA
1.CALL TO ORDER
2.PUBLIC COMMENTS
3.CONSENT AGENDA
Board members are asked if there are any items they would like removed from the consent agenda.
The Board President will ask for a motion to adopt the consent agenda for all or remaining items.
a.Action Items
i.Minutes of the February 15, 2022 library board meeting
b.Informational Items
i.Financial reports
ii.Statistical reports
4.DISCUSSION / ACTION
a.Director Report
i.Library Policy Manual - Annual Review & Updates
ii.Budget
b.Assistant Director Report
i.Capital Campaign
c.Board Appointments - Nominating Committee
5.EXECUTIVE SESSION
a.Executive Session - as needed
Possible action to follow when resuming the open meeting.
6.OTHER BUSINESS & BOARD COMMENTS
7.ADJOURNMENT
NEXT MEETING: April 19, 2022
BOARD MEETING - MOTIONS
1.MOTION - Board member provides a motion.
a.“I move to …..”
2.SECOND - The Board President asks if a anyone seconds the motion.
a.If so, the Board member states “I second the motion.”
If the motion is not seconded it is not considered by the Board.
3.DISCUSSION - If the motion is seconded, the Board President restates the motion and asks members to discuss the motion.
4.VOTE - After discussion is complete, the Board President restates the motion then asks for affirmative votes, then negative
votes.
a.If the vote is not unanimous, votes are recorded by individual members in the minutes.
5.RESULT - The Board President announces the result of the vote and any instructions.
PUBLIC COMMENTS
Public comments are limited to 5 minutes
A sign-in sheet is available to all persons wishing to participate and address the Salina Public Library Board.
Speakers should sign-in prior to the start of the meeting. Those who wish to be placed on the sheet in
advance of the meeting may contact Library Director, Melanie Hedgespeth.director@salinapublic.org
785-825-4624 x226.
●The Board President will call names from the sign-in sheet in the order they are listed. Anyone
not on the sign-in sheet may not provide comments.
●During the course of the Board meeting, comments will not be accepted from the audience.
●In the absence of the Board President, another presiding officer will step in and handle public
comments.
●When all listed speakers on the sign-in sheet have been heard, the Board President will declare
the public comment section of the meeting closed and resume the meeting agenda.
●Public comments must pertain to an item listed on the agenda or to an issue that is relevant to
the Board’s work. The Board President retains the right to stop any speaker who raises issues
that are not on the agenda or are not germane to the duties of the Library.
●All comments shall be made with civility and courtesy. Comments should be respectful of all.
The Board President may prohibit further comment if proper decorum is not displayed.
●All comments will be directed to the Board President. The Board President is the designated
spokesperson. The Board President may direct questions or elicit responses from other Board
members.
●The public comment period is not a question and answer period. The board is not obligated to
respond to comments.
EXECUTIVE SESSION
KSA 75-4319(b)- No subjects shall be discussed at any closed or executive meeting except the following:
1)Personnel matters relating to non elected personnel. (employees or applicants for employment)
2)Consultation with an attorney for the body or agency which would be deemed privileged in the
attorney-client relationship. (legal advice)
3)Matters relating to employer-employee negotiations. (negotiations with recognized bargaining units)
4)Data relating to the financial affairs or trade secrets of corporations, partnerships, trusts or individual
proprietorships.
5)Preliminary discussion of acquisition of real property. (purchasing not selling real property - real
property is land without structures)
6)Security measures that protect specific systems, facilities or equipment including persons and private
property if related to the agency.
Motion
I move the Salina Public Library Board of Trustees recess into executive session with _____________(state who
is in the session)for _________minutes to discuss ______________ pursuant to KSA 75-4319(b)(#). The open
meeting will resume in this room at ________________.
No action is taken during the executive session, only discussion.
MISSION
Connecting people to information, learning and culture.
CORE VALUES
Service Minded: SPL continues popular services and designs new services that meet needs for our
community.
People Centered: SPL is serving our community by providing empowerment and equitable
opportunities for everyone.
Lifelong Learning: SPL is providing programming with educational and engaging opportunities for all
ages in our community.
STAFF CORE VALUES | HOW WE RESPOND
LEADERSHIP We help others reach their full potential.
EMPATHY We listen to understand.
FLEXIBILITY We adapt and accept change.
INTEGRITY We are trustworthy.
DIVERSITY We respect and appreciate individual perspectives.
STRATEGIC PLAN - UPDATES
FOCUS AREA ONE - INCREASE PUBLIC AWARENESS
Goal 1: Raise visibility of library services, both new and existing.
✅Action 4 - Digital Signs Sam/Emilio/Dustin/Marcus
Goal 2: Increase public knowledge of the library mission.
✅Action 2: Update library of SPL stock photos and b roll.Amy/Marcus
FOCUS AREA TWO - CHAMPION LITERACY AND LIFELONG LEARNING
Goal 1: Support agencies who are promoting literacy and lifelong learning.
✅Action 1 -Donate books or other needed learning tools to schools, assisted living facilities and other relevant organizations.
Saline County Jail - paperbacks, Book Discussion Sets *action continues as agencies available to support
Goal 2: Support learning for students in Saline County.
✅Action 4 - Implement 1000 books before kindergarten.Heather/Katie
FOCUS AREA THREE - FOSTER COMMUNITY CONNECTIONS
Goal 1: Provide library services into the community in new ways and settings.
✅Action 5 - Puzzle Collection - Community Exchange.Stefanie
FOCUS AREA FOUR - ENGAGE OUR TEAM
Goal 4: Continue to look at staff management options.
✅Action 1 - Consider add ons to Bamboo HR.(PT Hours)Sandy/Supervisors
✅Action 3 - Expand NonTraditional Items (Materials)Allyson/Katie/Sara