02-07-2022 Minutes..
"' "'
z
0.. w
"' s
<ii
'1?
* :2
0 "' c 0
(.)
Ill
-
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 7, 2022
4:00 p.m.
Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission meeting.
The Clerk replied yes .
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
Those present and comprising a quorum : Mayor Trent W. Davis, M.D. (presiding), Michael L. Hoppock,
Greg Lenkiewicz, Bill Longbine and Karl Ryan.
Also present: Mike Schrage, City Manager, Jacob Wood , Deputy City Manager, Shawn Henessee, Assistant
City Manager, Greg Bengtson, City Attorney; and Ashley Russell, Deputy City Clerk.
A WARDS AND PROCLAMA TlONS
(3.1) Recognition of the month of February, 2022 , as Black History Month in the city of Salina.
Marissa Patton, Community Relations Specialists, read the proclamation.
Mayor Davis announced associated events and commented on Black History Month in the United
States.
CITIZENS FORUM
Dalton McDowell, Salina, Kansas, inquired about the new fire chief and recommended havin g
affordable housing be a part of the future development plan in Salina. He also requested the
Commissioners look at how other cities in Kansas transfer licenses and permits as he would
recommend them transferred town to town. Mayor Davis requested city staff give the Building
Advisory Board meeting information to Mr. McDowell.
Norman Manne!, Salina, Kansas, commented on the water shortage in the United States and how it
affects operating costs. Mr. Manne! inquired about where the money will come from to pay for the
canal that will need to be put in place and encouraged the Commissioners to subscribe to a
newspaper he received from Colorado .
Chad Farber, Salina, Kansas, gave an update on the health status of one of the granny brigade
members who was returning home from the hospital after recovering from COVID. Mr. Farber read
the academic rankings of schools in Salina compared to the state of Kansas and encouraged putting
pressure on the school board , superintendent and administrators to teach children the correct way and
improve their education .
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public Hearing-McShares , Inc. Tax Exemption
(5.la) Conduct Public Hearing
(5.1 b) Approve Resolution No. 22-8022 , making certain findings of fact as required by
KS .A. 79-251 .
(5 .lc) Approve Ordinance No . 22-11099 exempting certain property in the city of Salina,
Kansas , from ad valorem taxation for economic development purposes.
Page 1
-
L
-
L
-
L
"' "'
z
Cl. w .,
.s
<ii
'11
* :!2 g
c
0
(.)
Mike Schrage, City Manager, explained the request, fiscal impact and action options.
A brief discussion took place regarding new jobs, completion of the project, timelines, tax
abatements, active hiring and tax incentives.
Mayor Davis opened the public hearing.
Mitch Robinson, Salina Community Economic Development Organization, provided information
relating to his involvement with Mc Shares, Inc. and voiced his support of the company.
A discussion ensued regarding the age of the current policy, what other surrounding communities
have done, recommendations from the SCEDO, advanced manufacturing and a Wichita State Stud y.
Chad Farber, Salina, Kansas, inquired about a summary of the policy and explained the confusion he
had with the policy being outdated.
There being no further comments the public hearing was closed .
22-0024 Moved by Commissioner Ryan, seconded by Commissioner Hoppock to approve Resolution No. 22-8022,
making certain findings a fact required by K.S.A. 79-251 with respect to a property tax exemption. Aye: (5).
Nay (0). Motion carried.
22-0025
22-0026
Moved by Commissioner Hoppock, seconded by Commissioner Ryan , to approve Ordinance No. 22-11099 ,
exempting certain property in the city of Salina, Kansas, from ad valorem taxation for economic
development purposes pursuant to article 11 , section 13 of the Kansas constitution providing the terms and
conditions for ad valorem tax exemption and describing the property so exempted. Aye: (5). Nay (0).
Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of January 24 , 2021.
(6.2) Award the bid for project No . 22003 , 2022 Pavement Sealing, to Circle C Construction in
the amount of $287 ,776.91 with a 5% construction contingency for a total project
authorization not to exceed $302 ,165.76 and authorize the City Manager to execute a
contract with Circle C Construction upon fulfillment of all prerequisites under the bid
documents .
Moved by Commissioner Ryan , seconded by Commissioner Longbine to approve the consent agenda as
presented. Aye: (5). Nay (0). Motion carried.
ADMINISTRATION
(7.1) Authorize the City Manager to execute an agreement with Tyler Technologies for Utility
Billing Software in the amount of $193 ,448 with a 5% contingency for a total cost of
$203 ,120 .
Debbie Pack, Director of Finance, explained the request, fiscal impact and action options.
Commissioner Hoppock inquired about keeping the software in-house and any additional staffing
that may require. Ms. Pack responded that the software will stay in-house, the only change would be
server capacity.
Commissioner Longbine inquired about the AS400 system and e-billing.
Page 2
,..
n
'
"' "'
22-0 @ 7
Cl. w
"' .s
<ii
(/)
~
:l2 g
c:
8
22-0028
22-0029
A discussion followed regarding envelopes, cost savings, paper billing and the AS400 software.
Steven Rothenberger, Salina, Kansas, commented regarding the security protocols that the new
software would have versus the AS400.
Moved by Commissioner Longbine, seconded by Commissioner Hoppock, to approve a motion
acknowledging that the department is utilizing section 9.0 of the city's purchasing policy which allows for
the sole purchase of utility billing software and payments software and authorizing the City Manager to
execute an agreement with Tyler Technologies for Utility Billing Software in the amount of $193,448 with a
5% contingency for a total cost of $203, 120. Aye: (5). Nay (0). Motion carried .
(7.2) Special Assessment for Improvements.
(7.2a) Certify final costs for 2021 Special Assessment Projects and set February 28, 2022 ,
as the date of public hearing.
(7.2b) Approve Ordinance No. 22-11100 levying special assessments for improvements.
Commissioner Hoppock recused himself due to a conflict of interest.
Dan Stack, City Engineer, explained the special assessment projects and reviewed slides from a
presentation .
A discussion followed regarding inspections done by the city of Salina on development agreements,
staffing within the city to inspect projects in a timely manner, financing the Special Assessment
project and the amount of exits on Holmes road.
Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to certify final costs for the 2021
special assessment projects and set February 28 , 2022 as the date of the public hearing. Aye: (5). Nay (0).
Motion carried.
Moved by Commissioner Ryan, seconded by Commissioner Longbine, to approve Ordinance No . 22-11100,
levying special assessments for improvements . Aye: (5). Nay (0). Motion carried.
Commissioner Hoppock rejoined the meeting.
(7.3) Announcement of Mayor's appointment of City Commissioners to vanous boards,
commissions and committees.
Mayor Davis announced the following appointments:
Commissioner Ryan: Salina Arts and Humanities Commission and Salina/ Saline County Building
Authority.
Commissioner Longbine Salina Housing Authority, Salina Community Economic Development
Organization and Salina/ Saline County Building Authority.
Commissioner Lenkiewicz: Parks and Recreation Advisory Board and North Central Regional
Planning Commission.
Commissioner Hoppock: Salina Airport Authority and Convention and Tourism Committee.
Mayor Davis: Chamber of Commerce Board and Library Board .
Page 3
..
"' "'
z
<l. w
"' _;;
<ii en
~
:!2
Si c:
0
22-0 63 0
22-0031
(7.4) Approve Resolution No . 22-8020 adopting the 2022-2026 Amended Capital Improvement
Program .
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact and action
options.
Ben Windholz, Salina, Kansas inquired about why the Smoky Hill Renewal Project money is being
put in the budget for 2022 instead of a later year due to the project not starting in 2022 . Mr.
Windholz also questioned what part of the budget the Tennis Complex funds will come out of. Ms .
Pack responded to Mr. Windholz questions.
Moved by Commissioner Ryan , seconded by Commissioner Hoppock, to approve Resolution No. 22-8020
adopting the amended 2022-2026 capital improvement program . Aye: (5). Nay (0). Motion carried.
(7.5) Approve Ordinance No. 22-11097 , on second reading, vacating the 5 ft. alley east of North
3rd Street between Otis Avenue and Euclid Avenue.
Mayor Davis confirmed Ordinance No . 22-11097 was passed on first reading on January 24, 2022
and since that time no comments have been received.
Moved by Commissioner Hoppock, seconded by Commi s sioner Lenkiewicz, to approve Ordinance No . 22-
11097 on second reading. A roll call vote was taken . Aye: (5). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Approve Ordinance No. 22-11096 , amending the Salina Zoning Ordinance to add Section
42-229 .1 establishing regulations for short term RV parking at travel plazas and hotel a nd
motels within the city and amending Sections 42-318 and 42-339 to add short term RV
parking as a listed conditional use in the C-5 and C-7 zoning districts .
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
A brief discussion took place regarding businesses interested in short term RV parking, RV parking
at hotels and overnight camping.
22-0032 Moved by Commissioner Ryan , seconded by Commissioner Longbine, to approve Ordinance No . 22-11096 .
22-0033
r
Aye: (5). Nay (0). Motion carried .
(8 .2) Approve Ordinance No. 22-11098 , annexing a 53 .26 acre tract of land located east of
Centennial Road between Schilling Road and Magnolia Road.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options.
Gary Hobbie, Representative of Building Kansas LLC, discussed the project and the benefits it will
bring to the city of Salina.
Lance Cochran , Salina, Kansas, discussed fiscal impacts, grants from RHID 's, and Lindsborg
housing and developmental plans for Salina.
A brief discussion took place regarding, floor plans , luxury finishes , flood plains and open streets.
Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to approve Ordinance No. 22-
11098 , annexing a 53 .26 acre tract of land into the city of Salina. Aye: (5). Nay (0). Motion carried .
Page4
-
L
,..,
"' "'
22-0035
OTHER BUSINESS
A discussion was held regarding moving the public forum to the end of the agenda, business owners/
developers waiting several hours until their item is up, postponing action until the ordinance
initiative is resolved, utilizing zoom , moving citizens forum to the middle of the meeting, amending
the agenda and bringing the topic up for citizens to discuss on February 28 , 2022.
Moved by Commissioner Ryan, seconded by Commissioner Lenkiewicz, to place on the agenda for February
28, 2022 a discussion item for amending the rules and procedures as to the order of agenda items . Aye: (5).
Nay (0). Motion carried.
Ben Windholz, Salina, Kansas, recommended having Citizens Forum at 5:30 p.m. to allow people
who work an opportunity to speak.
ADJOURNMENT
Moved by Commissioner Longbine, seconded by Commissioner Ryan , that the regular meeting of the Board
of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:04
p.m .
Trent W . Davis, M.D., Mayor
[S E AL]
ATTEST:
A~l ,~erk
Page 5