7.4 Resolution 22-8020 Amended Capital Improvement ProgramCITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION DATE TIME
02/07/2022 4:00 P.M.
AGENDA SECTION
NO:
ITEM
NO: 4
Page 1
ITEM: Resolution No. 22-8020
ORIGINATING DEPARTMENT:
FINANCE & ADMINISTRATION
BY: Debbie Pack
FISCAL APPROVAL:
M
BY:
Resolution No. 22-8020 Adopting the 2022-2026 Amended Capital Improvement Program.
BACKGROUND:
The Capital Improvement Program includes two distinct categories. The first is the 5 Year Capital
Improvement Program (CIP), which is typically large dollar projects with long life cycles that may be
funded with current cash, but are often funded with debt financing. The second category is the Sub-
CIP which is a mechanism to provide preapproval by the City Commission for larger (over $20,000)
cash supported items broken out into six categories: CIP Planning, Building & Facilities, Parks, Streets,
Vehicles & Equipment and Water/Wastewater Enhancements.
The 2022-2026 Capital Improvement Program was adopted on Dec. 20, 2021, under Resolution No.
21-8009.
During the November 22, 2021, City Commission gave staff direction to move forward with the
purchase of a building on the General Services campus to house the new automated sanitation trucks.
The Amended 2022-2026 CIP includes that project, as follows:
Sanitation Building
Purchase and install an 8 stall prefabricated metal building on the General Services campus to house the
automated sanitation packer trucks. In addition to storage, this building will provide additional security, engine
block heaters for trucks, wash bay for trucks and a dedicated maintenance bay for the automated trucks.
Project cost: $375,000
Source of funding: Temporary Notes issued in 2022 with General Obligation Bonds supported by user fees
issued in 2023 or after completion of project. (Annual debt payment $28,000 for 20
years 2024-2043)
No other changes are being made to the 5 year program or the Sub-CIP at this time.
The Planning Commission met on February 1, 2022, and reviewed the proposed addition of the
$375,000 Sanitation Truck Building and unanimously approved a motion finding that the sanitation
truck project and proposed location was in conformance with the City's Comprehensive Plan
FISCAL NOTE:
The item added in the Amendment, is anticipated to be funded through the issuance of Temporary
Notes and/or General Obligation Bonds supported by Sanitation fees.
Any purchases related to this additional project exceeding $30,000 and any debt issuance will be
presented to the City Commission for approval prior to expenditure commitment or debt obligation.
AGENDA SECTION
NO:
ITEM
NO:
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CITY OF SALINA
REQUEST FOR CITY COMMISSION ACTION
ORIGINATING DEPARTMENT:
FINANCE & ADMINISTRATION
BY: Debbie Pack
DATE TIME
02/07/2022 4:00 P.M.
FISCAL APPROVAL:
BY:
FINAL APPROVAL:
BY:
A. Approve Resolution No 22-8020 adopting the Amended 2022-2026 Capital Improvement
Program
B. Approve Resolution No. 22-8020 with amendments the City Commission deems appropriate.
C. Postpone consideration of Resolution No. 22-8020 to a specific date giving staff direction on
additional information requested.
D. Do not approve Resolution No. 22-8020 giving staff further direction. If resolution is not
approved, staff does not have the authority to proceed with the procurement of items related to
the added project.
Attached: Resolution 22-8020
2022-2026 Amended Capital Improvement Program
RESOLUTION NUMBER 22-8020
A RESOLUTION ADOPTING THE AMENDED 2022-2026 CAPITAL
IMPROVEMENT PROGRAM FOR THE CITY OF SALINA, KANSAS.
WHEREAS, the City of Salina has established a Capital Improvement Program Policy
as a component of its Financial Policies Document; and
WHEREAS, the Policy includes establishment of a five-year Capital Improvement
Program (C.I.P.) to guide decision making on public improvements and expenditures; and
WHEREAS, on December 20, 2021 and by Resolution No. 21-8009, the City
Commission approved the 5 -Year (2022-2026) Capital Improvement. Program (CIP); and
WHEREAS, on November 22, 2021 the City Commissjort directed staff to move
forward with the plan to purchase a metal building to house the City's automated Sanitation trucks;
and
WHEREAS, the Governing Body desires to amend the 5 -Year (2022-2026) Capital
Improvement Program to include the aforementioned project for commencement in 2022. SO NOW
THEREFORE
BE IT RESOLVED by the Governing Body of the City of Salina, Kansas:
Section 1. That the 2022-2026 Capital Improvement Program is hereby amended to
designate the aforementioned project for commencement in 2022.
Section 2. That this resolution shall be in full force and effect from and after its adoption.
Adopted by the Board of Commissioners and signed by the Mayor this 7th day of
February, 2022.
Trent W. Davis, M.D., Mayor
(SEAL)
ATTEST:
JoVonna Rutherford, City Clerk
DEPARTMENT OF FINANCE TELEPHONE (785) 309-5735
AND ADMINISTRATION FAX (785) 309-5738
Debbie Pack, Director TDD (785) 309-5747
300 West Ash, P.O. Box 736 Sailing E-MAIL debbie.pack[a@salina.ore
Salina, KS 67402-0736 Website: www.salina-ks.gov
February 7, 2022
To: Salina City Commission
Attached please find a draft of the Amended 2022 through 2026 Capital Improvements Program (CIP).
Projects are either scheduled into a specific year or placed in a category for "further review".
Projects scheduled into a specific year have a defined scope and cost estimate as well as being
associated with a specific funding source, and are grouped into years. The first year of a project is
indicated by a (New project) after the title.
Projects for further review are those projects that have been identified as potential needs, but which do
not yet have a well-defined scope, cost estimate, or financing sources identified. These projects are not
considered in the financial projections.
Each project is identified by a title and a brief description of the project. Following that, a cost estimate is
provided and source of funding is identified.
The 2022 "Sub-CIP" (annual cash financed acquisitions and projects) is included at the back of the
document. The sub-CIP for 2022 includes the following categories:
Sub-CIP Class
Budget (all funds)
CIP Planning
$
100,000
Buildings and Facilities
$
270,500
Park Improvements
$
174,000
Streets, Traffic and Sidewalks
$
2,386,243
Vehicles and Equipment
$
1,861,800
System Enhancements
$
2,000,000
Sales Tax Support CIP Projects
$
3,750,000
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2022 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Parks Capital Improvements Plan, Phase Three
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Total Sales Tax Cash Projects: $ 3.750.000
Debt Financed
Smoky Hill River Renewal - Construction
The River Renewal Project focuses on removing sediment, trash and debris; re -shaping the banks
were needed; constructing a single accessible hike/bike path; and providing a community gathering
place along the downtown portion of the channel. The preliminary design of the in -channel
improvements is for all phases identified in the Master Plan. Final Design in -channel improvements
selected from the Preliminary Design Phase.
Total Project cost: $27,000,000 City at -large (possible additional $10,000,000 Corps of Eng.)
2022 Cost: $5,000,000
Source of Funding: Temporary Note repaid through GO Bonds paid from Sales Tax (annual
debt payment $500,000 for 13 years 2024-2036 — budgeted to replace
current debt payment for Kenwood Cove which paid off in 2020 )
Total Sales Tax Financed Projects' $ 5,000,000 (2024-2036) annual debt service $500.000/yr)
21 Page
2022 Projects cont.
Property Tax Projects:
Relocation of Fire Station #4 — Design Only
Relocation of Fire Station #4 from NE corner of Crawford and Marymount to the SE corner of
Crawford and Markely. Building was built in 1968. Living quarters and apparatus bay are
inadequate for modern technology, as well as, apparatus size.
Total Cost: $500,000
Funding Source: Temporary Notes issued in 2022 with General Obligation Bonds
supported by Property Tax issued in 2024 or after completion of project.
(Annual debt payment $33,000 for 20 years 2025-2044)
Total Property Tax Financed proiects $ 500,000
Enterprise Fund Projects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe.
Project cost: $2,000,000 annually
Source of funding: Cash from WaterNVastewater Fund
Sanitation Building
Purchase and install a 8 stall prefabricated metal building in the General Services compound to
house the automated sanitation packer trucks. In addition to storage, this building will provide
additional security, engine block heaters for trucks, wash bay for trucks and a dedicated
maintenance bay for the automated trucks.
Project cost: $375,000
Source of funding: Temporary Notes issued in 2022 with General Obligation Bonds
supported by user fees issued in 2023 or after completion of project.
(Annual debt payment $28,000 for 20 years 2024-2043)
Total Cost 2022 Projects: $ 11,625,000
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41 Page
2022 Fundina Surnmary
Sales Tax Fund Cash
$ 3,750,000
Sales Tax Debt Financed
2024 — 2036 $500,000/ r
5,000,000
Property Tax Debt Financed
2025-2044 ($33,000/yr)
500,000
Enterprise Funds Cash
2,000,000
Enterprise Fund Debt
2024-2043 $28,000/
375,000
Total 2022 Projects
$ 11,625,000
41 Page
2023 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Total Sales Tax Cash Projects: $ 3,750,000
Property Tax Projects:
Relocation of Fire Station #4 — Construction
Relocation of Fire Station #4 from NE corner of Crawford and Marymount to the SE corner of
Crawford and Markley. Building was built in 1968. Living quarters and apparatus bay are
inadequate for modern technology, as well as, apparatus size.
Total Cost: $4,500,000
Funding Source: Temporary Notes issued in 2023 with General Obligation Bonds
supported by Property Tax issued in 2024 or after completion of project.
(Annual debt payment $303,000 for 20 years 2025-2044)
Total Propery Tax Financed projects $ 4,500,000
Enterprise Fund Projects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe.
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2023 Projects: $ 10,250.000
51 Page
2023 Projects cont.
2023 Fundina Summary
Sales Tax Fund Cash
$ 3,750,000
Property Tax Debt Financed 2025-2044 $303,000/ r
4,500,000
Enterprise Fund Cash
2,000,000
Total 2023 Projects 1
$ 10,250,000
61 Page
2024 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Total Sales Tax Cash Projects: $ 3,750,000
Enterprise Fund Proiects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2023-2042)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2024 Projects: $ 5.750,000
71 Page
2025 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Enterprise Fund Projects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2024-2043)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2025 Projects: $ 5.750,000
2025 Funding Summa
Sales Tax Fund Cash
$ 3,750,000
Enterprise Fund Cash
2,000,000
Total 2025 Projects
$ 5,750,000
2026 Projects
Sales Tax Projects:
Hike Bike Trail
Complete annual segments of the trail improvement. Completion of all trail segments is
anticipated by 2025 at current rates of improvement.
Project cost: $50,000
Source of funding: Sales Tax
Street Surface Improvements
Projects listed in Sub-CIP
Project cost: $3,200,000
Funding source: Sales Tax
Parks Capital Improvements Plan, Phase Four
Projects to be identified through Parks Master Plan.
Project cost: $500,000
Funding source: Sales Tax
Enterprise Fund Projects:
Waterline Improvements
The water distribution system engineering analysis identified a significant portion of the
system in need of replacement due to aging condition and occlusion. Approximately 228
miles of line are cast iron over 40 years old. This project will replace approximately 8 miles
of waterline per year with PVC pipe. (annual debt payment $295,000 for 20 yrs 2024-2043)
Project cost: $2,000,000 annually
Source of funding: Cash from Water/Wastewater Fund
Total Cost 2026 Projects: $ 5,750,000
2026 Funding Summa
Sales Tax Fund Cash $ 3,750,000
Enterprise Fund Cash 2,000,000
Total 2026 Projects $ 5,750,000
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Identified but Unfunded Partnership Projects
Former Schilling Airforce Base Cleanup —
City of Salina's portion of the Dept of Justice settlement for contamination at the former Schiling AFB.
Total project costs and period of payment are unknown at this time.
Cost Est. $5 to $12 million
101 Page
Projects for Further Review
Projects for further review are those projects that have been identified as potential needs, but which do
not yet have a well-defined scope, cost estimate, or financing sources identified.
Fire Station Alerting System
A multi -fire station alerting system that is tied into the 911 CAD system designed to alert
individual stations of emergency calls. Current system is not a complete system but rather a
combination of individual systems tied together by local vendor. System has become unreliable,
undependable, outdated and does not provide department with capabilities to meet its Standard
of Cover metrics.
Project Cost: $500,000
Funding Source: Possible American Rescue Plan Act Funding
Facilities Maintenance Building
The main office of the Facility Maintenance department, currently located at 420 East Ash is a
27'x48' building. This barely gives staff enough space for accomodations. The balance of the
operations is spread out throughout the City in various locations. The primary function of the FM
Department is to fulfill the custodial and facility needs of others. A larger location would allow for
consolidation of staff and equipment into one centralized facility that would allow senior staff the
ability to monitor, organize and manage all facets of the department, increasing efficiency and
capacity.
Project Cost: $455,000
Funding Source: Unknown
General Services Building
Currently located at 412 East Ash Street and corresponding Utilities and Parks and Recreation
building and storage sites. Current location is undersized and conflicts with the development of
the downtown River Renewal project.
Project Cost: $10,000,000
Funding Source: Unknown
111 Page