11-22-2021 MinutesLJ
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 22, 2021
4:00 p.m.
Mayor Hodges asked the Clerk for verification that notice had been sent for today 's City Commission
meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Melissa Rose Hodges (presiding), Trent W . Davis, M.D.,
Michael L. Hoppock, Aaron Peck and Karl Ryan .
Also present: Mike Schrage, City Manager, Jacob Wood , Deputy City Manager, Greg Bengtson , City
Attorney; and JoVonna A . Rutherford , City Clerk.
A WARDS AND PROCLAMATIONS
(3.1) Recognition of November 27 , 2021 , as Small Business Saturday in the city of Salina. Leslie
Bishop, Salina Downtown , Inc ., read the proclamation and announced related activities .
CITIZENS FORUM
Chad Farber, Salina, Kansas, shared his thoughts on a few items which included the continued need
for transparency with the Fire Department issue, the apparent lack of communication between staff
and the Governing body, the need to address said communication and the subsequent negative
perception upon the Governing Body, as well as concern for taxpayer 's money being spent to fight
the petition that was passed by a majority of the votes in the recent election.
Carol Reed , Salina, Kansas, commented that the results of the gender test need to be shared with the
community after spending $10 ,000. Mayor Hodges clarified the test Ms. Reed was referring to was
the pay plan study and confirmed it would be shared with the public.
Cheri Harp, Salina, Kansas , supported Mr. Farber 's comments related to taxpayer money being spent
on the petition and requested the Governing Body stop .
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None .
CONSENT AGENDA
(6.1) Approve the minutes of November 15, 2021.
(6.2) Award Project No. 21017 , 2021 Major Concrete , to Bryant & Bryant Construction , Inc . in
the amount of $447 ,715.60 with a 5% construction contingency for a total project
authorization not to exceed $470 ,101.3 8 and authorize the City Manager to execute a
contract with Bryant & Bryant Construction.
(6.3) Award Project No. 21008 , 2021 Street Marking, to Twin Traffic Marking Corporation of
Kansas City, in the amount of $44,976.44 with a 5% construction contingency for a total
project authorization not to exceed $47,225.26 and authorize the City Manager to execute a
contract with Twin Traffic Marking Corporation.
Moved by Commissioner Hoppock, seconded by Commissioner Davis , to approve the consent agenda as
presented. Aye: (5). Nay (0). Motion carried.
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ADMINISTRATION
(7.1) Authorize publication of the Notice of Budget Hearing for the 2021 Amended Budget.
Debbie Pack, Director of Finance and Administration, explained the request, fiscal impact and action
options .
Moved by Commissioner Ryan seconded by Commissioner Davis to authorize publication of the Notice of
Budget Hearing for the 2021 Amended Budget which sets December 13 111 as the date for Public Hearing on
the 2021 Amended Budget, and establishes the maximum limits of the 2021 Amended Budget. Aye: (5).
Nay (0). Motion carried.
(7.2) Authorize the City Manager to ex ecute renewals of Agreements for Administrative Services
for a Self-Funded Health and Prescription Benefit and Individual and Aggregate Stop-loss
with BlueCross BlueShield of Kansas.
Natalie Fischer, Director of Human Resources, explained the request, fiscal impact and action
options .
Bob Charlesworth , Charlesworth Con sulting, Kansas City, Kansas, followed up on Ms . Fischer 's
comments. A discussion ensued related to increase of claims , pharmacy costs , stop-loss, claim level
and premiums .
Moved by Commissioner Davis , seconded by Commissioner Hoppock to authorize the City Manager to
execute an Agreement to Provide Administrative Services for a Self-Funded Health Benefit Plan a nd
Prescription Benefit Management with Individual and Aggregate Stop-Loss with BlueCross BlueShield of
Kansas with the non-grandfathered 50/50 cost share plan structure with individual stop-loss at $150 ,000 .
Aye : (5). Nay (0). Motion carried .
(7.3) Authorize the City Manager to enter into an agreement for a time and attendance system
with Andrews Technology HMS , Inc.
Natalie Fischer, Director of Human Resources , explained the request, fiscal impact and action
options.
Jamie Blundell , Andrews Technology HMS , Inc., New York, participating via Zoom , supplemented
Ms. Fischer 's comments. A discussion followed which included time frame , policy implementation ,
scheduling, transition of all city departments , non-traditional schedules , audit control, employee
leave, time and attendance, and tracking.
Chad Farber, Salina, Kansas , questioned whether this system wa s going to alleviate the problem that
was just presented with the Fire Department. A discussion ensued related to implementation , policy
and accountability.
Moved by Commissioner Hoppock, seconded by Commissioner Ryan to authorize the City Manager to
execute an agreement with Andrews Technology for Novatime software and timeclock equipment in the
amount of $309,556 , which includes implementation and annual support, maintenance, and fees for five
years and providing that the City Manager may also authorize the acquisition of additional timeclocks or
equipment and related software needs deemed necessary during the implementation of the time and
attendance system not to exceed $15 ,000. Aye: (5). Nay (0). Motion carried .
DEVELOPMENT BUSINESS
(8.1) Consider the acceptance of the offered right-of-way, easement and restricted acces s
dedications from Stan Byquist to serve the Lakeview Estates Addition No. 2.
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Dean Andrew, Director of Planning, explained the request, fiscal impact and action options .
Moved by Commissioner Hoppock, seconded by Commissioner Ryan to accept the offered right-of-way,
easement and restricted access dedications and to authorize the Mayor to sign the plat on behalf of the City.
Aye: (5). Nay (0). Motion carried .
OTHER BUSINESS
Commissioner Davis recognized Town and Country Animal Hospital 's new construction on Ohio
Street and stated it was nice to see an established business grow and expand.
Mayor Hodges reminded the public there would be no City Commission meeting on Monday,
November 29th and the next regularly scheduled meeting would be Monday, December 61h.
ADJOURNMENT
Moved by Commissioner Ryan , seconded by Commissioner Hoppock, that the regular meeting of the Board
of City Commissioners be adjourned . Aye : (5). Nay: (0). Motion carried. The meeting adjourned at 5:00
p .m .
M~~
Melissa Rose Hodges , Mayor
[SEAL]
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