10-25-2021 Minutes,...
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
October 25, 2021
4:00 p.m.
The City Commission convened at 2:30 p.m. in Room 107 , City-County Building, for a study session which
consisted of a presentation entitled River Festival Recap and State of the Arts.
Mayor Hodges asked the Clerk for verification that notice had been sent for today's City Commission
meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107 , City-
County Building. A roll call was taken followed by acknowledgement of local COVID deaths , the Pledge of
Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Melissa Rose Hodges (presiding), Trent W. Davis , M.D .,
Michael L. Hoppock, Aaron Peck and Karl Rya n.
Also present: Jacob Wood , Deputy City Manager; Greg Bengtson, City Attorney ; and JoVonna A.
Rutherford , City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public Hearing-Issuance of Taxable Multi-Family Housing Revenue Bonds
(5.la) Conduct Public Hearing.
(5.lb) Approve Resolution No. 21-7997, determining the advisability of issuing Taxable
Multi-Family Housing Revenue Bonds for the purpose of financing the acquisition,
construction and equipping of a commercial facility to be located in the city and
authorizing execution of related documents.
Mayor Hodges opened the public hearing.
Lauren Driscoll , Director of Community & Development Services, explained the request, fiscal
impact and action options of Items 5 .1 a and 5 .1 b.
Commissioner Hoppock inquired about the area encompassed by platting. Stan Byquist, Salina,
Kansas, owner of the property, confirmed all the property west of the body of water (the drainage
facility), approximately 34 acres, was being platted. Mr. Byqui st further confirmed there would be
two exits from the property.
Mitch Robinson , Salina, Kansas, Salina Community Economic Development Organization, stated he
was glad to be talking about another exciting housing project and offered support of the project.
Dalton McDowell, Salina, Kansas, inquired about fire department re spo nse issues and it was
confirmed the Salina Fire Department had ensured coverage of the location.
Mayor Hodges closed the public hearing .
illll 21-0327 Moved by Commissioner Ryan , seconded by Commissioner Davis, to approve Resolution No. 21-7997.
Aye: (5). Nay (0). Motion carried.
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21-0329
CONSENT AGENDA
(6.1) Approve the minutes of October 18, 2021 .
Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to approve the minutes of October 18 ,
2021. Aye: (5). Nay (0). Motion carried .
ADMINISTRATION
(7 .1) Authorize the Mayor to execute a limited warranty deed with reversionary and limited
warranty covenants and retained easement with USD 305 regarding conveyance of real
estate associated with the Jerry Ivey Park tennis courts.
Chris Cotton , Director of Parks and Recreation, explained the request, fiscal impact and action
options .
Greg Bengtson , City Attorney, explained minor but necessary changes to the deed relate d to the
reversionary covenant and the process involved , as well as an update to the USD 30" ard chair
signatory.
Moved by Commissioner Ryan , seconded by Commissioner Davis, to authorize the Mayor to execute a
limited warranty deed with reversionary and limited warranty covenants and retained easement with USD305
regarding conveyance of real estate associated with the Jerry Ivey park tennis courts with amendments no ted
by counsel. A ye: (5). Nay (0). Motion carried.
(7.2) Authorize the City Manager to execute a contract for engineering design services with H .W.
Lochner, Inc. (Lochner) in the amount of $196,905.05 for engineering service s for th e
Centennial Road Improvements, Project No. 21025.
Dan Stack, City Engineer, explained the request, fiscal impact and action options .
A discussion followed related to location of sidewalks, connectivity, cost sharing, maintenance of
Water Well Road , and project budget.
21-0330 Moved by Commissioner Hoppock, seconded by Commissioner Peck, to approve the selection of H.W.
21-0331
Lochner and authorize the City Manager to execute the engineering services agreement with H.W. Lochner,
Inc. for Centennial Road Improvements, City Project No. 21025 , in the amount of $196,905.05. Aye: (5).
Nay (0). Motion carried.
(7.3) Approve Ordinance No . 21-11086 authorizing the City of Salina, Kansas to iss ue it s
Industrial Revenue Bonds, Se ries 2021 (Great Plains Project) in the aggregate principa l
amount not to exceed $20 ,000 ,000 for the purpose of the acquisition, renovation and
equipping of a commercial facility and authorizing certain other related documents and
actions .
Debbie Pack, Director of Finance and Administration , explained the request, fiscal impact and action
options .
Commissioner Hoppock clarified the property had already been annexed into the city .
Moved by Commissioner Hoppock, seconded by Commissioner Ryan , to approve, on first readin g,
Ordinance No. 21-11086 authorizing the issuance of Industrial Revenue Bonds, Series 2021 (Great Plains
Project) in the aggregate principal amount not to exceed $20 ,000 ,000 for the purpose of the acqui s ition ,
renovation and equipping a commercial facility and authorizing certain other related documents and action s.
Aye: (5). Nay (0). Motion carried .
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(7.4) Approve Ordinance No. 21-11089 authorizing the City of Salina, Kansas to issue its
Industrial Revenue Bonds, Series 2021 (Superior Contracting and Manufacturing Services
Co. Project) in the aggregate principal amount not to exceed $8 ,308 , 145.55 for the purpose
of the acquisition , renovation and equipping of a manufacturing and commercial facility and
authorizing certain other related documents and actions.
Debbie Pack, Director of Finance and Administration , explained the reque st , fiscal impact and action
options.
Moved by Commissioner Ryan , seconded by Commissioner Davis , to approve, on first reading, Ordinance
No. 21-11089 authorizing the issuance of Industrial Revenue Bonds, Series 2021 (Superior Contracting and
Manufacturing Services Co. Project) in the aggregate principal amount not to exceed $8 ,308 ,145.55 for the
purpose of the acquisition , renovation and equipping a commercial facility and authorizing certain other
related documents and actions . Aye: (5). Nay (0). Motion carried .
(7.5) 2022 Strategic Planning & Budget Sessions.
(7.5a) Approve Ordinance No. 21-11091 establishing specific re serve fund s as
recommended during the 2022 Strategic Planning & Budget Sessions .
(7.5b) Approve Resolution No . 21-7996 adopting financial recommendations presented
during the 2022 Strategic Planning & Budget Sessions .
Debbie Pack, Director of Finance and Administration , explained the request, fiscal impact and a ction
options. A discussion followed regarding reserve funds, funding , 2022 budget, dollar amount for
facility audit implementation and additional American Rescue Plan fundin g.
Moved by Commissioner Davis , seconded by Commi s sioner Hoppock, to approve , on first reading,
Ordinance No. 21-11091 creating the Parks Maintenance Reserve, Fleet Management Reserve, Street
Maintenance Reserve, Building & Facilities Maintenance Reserve , and Vehicle a nd Equipment Capital
Replacement Reserve Funds . Aye: (5). Nay (0). Motion carried.
Moved by Commissioner Davis , seconded by Commissioner Hoppock, to approve Resolution No. 21-7996
adopting financial recommendations as stated. Aye: (5). Nay (0). Motion carried.
DEVELOPMENT BUSINESS
(8 .1) Approve Resolution No . 21-7998 approving a License Agreement with Blue Beacon
International to allow the con struction of a second floor balcony that would exte nd ov e r the
public sidewalk at the front to the building located at 135 North Santa Fe Avenue.
Dean Andrew, Director of Planning, explained the request, fiscal impact and action options. Mr.
Andrew also noted an official name change of the owner from Blue Beacon International to Blue
Beacon, Inc .
A discussion developed concerning the balcony which included location , support, load rating
requirement, size and building codes .
Dalton McDowell , Salina, Kansas , shared his thoughts on concrete replacement and the effect it may
have on the balcony.
Moved by Commissioner Ryan , seconded by Commissioner Peck, to approve Resolution No . 21-7998
authorizing the Mayor to execute a licen se agreement with Blue Beacon, Inc. to allow an apartment balcony
to extend over a public sidewalk at the front of a building located at 135 N. Santa Fe Avenue. Aye : (5). Nay
(0). Motion carried.
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OTHER BUSINESS
(9 .1) I move the city commission recess into executive session for 15 minutes to discuss the
subject of legal matters relating to the pending suit regarding the ordinance proposed by
initiative petition with legal counsel based upon the need for consultation with an attorney
for the public body which would be deemed privileged in the attorney-client relationship
pursuant to K.S .A. 75-43 l 9(b)(2). The open meeting will resume in this room at 5:23 p.m.
Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to recess into executive session for 15
minutes to discuss the subject of legal matters relating to the pending suit regarding the ordinance proposed
by initiative petition with legal counsel based upon the need for consultation with an attorney for the public
body which would be deemed privileged in the attorney-client relationship pursuant to K.S .A. 75-43 l 9(b )(2).
The open meeting will resume in this room at 5:23 p.m. Aye: (5). Nay (0). Motion carried .
Also present in executive session were Jacob Wood, Deputy City Manager, Greg Bengtson , City
Attorney and Jake Peterson of Clark, Mize & Linville, Chtd (via telephone).
No further action was necessary .
ADJOURNMENT
21-0337 Moved by Commissioner Peck, seconded by Commissioner Davis , that the regular meeting of the Board of
City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:24 p .m.
Melissa Rose Hodges, Mayor
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