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06-21-2021 Minutes,.... ... • "' "' CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS June 21, 2021 4:00p.m. The City Commission convened at 2:00 p.m. in Room 107, City-County Building, for the study session consisting of the 2022 Budget Overview. Mayor Hodges asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Melissa Rose Hodges (presiding), Commissioners Trent W. Davis, M .D., Michael L. Hoppock, Aaron Peck and Karl Ryan. Also present: Michael Schrage, City Manager; Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and, JoVonna A. Rutherford, City Clerk AWARDS AND PROCLAMATIONS (3.1) Recognition of June 19, 2021, as the 156th anniversary of "JUNETEENTH" in the city of Salina. Gabriel Sharpe read the proclamation and announced related activities . CITIZENS FORUM Norman Mannel, Salina, inquired as to who served as liaison to the Salina Airport Authority to which Commissioner Davis replied he served as liaison. Zach Blomquist, Los Angeles, California, formerly of Salina, Kansas, urged support of Salina Media Connection and stated he started as a volunteer at Salina Media Connection as a teenager and now works professionally as videographer. Frances Flax, Salina, Kansas, on behalf of the Salina Liberty football team, spoke in support of Salina Media Connection and asked for consideration for them to remain operating the same as they have been. Heidi Smith, Salina, Kansas, founder of Love, Chloe Foundation, offered comments in favor of Salina Media Connection and requested continued support for their organization. Eric Frank, Salina, Kansas, Director of Development at Catholic Charities, provided his thoughts related to Salina Media Connection and the incredible assistance made available by them for fundraising opportunities. Collin Crowder, Salina, Kansas, co-host of Friday Night Football produced by Salina Media Connection encouraged support of Salina Media Connection and the opportunity and exposure it afforded to local high school players. David Norlin, Salina, Kansas, proposed support of Salina Media Connection and stated it required adequate funding. Page 1 -.. - L ,.. 11111 "' "' Larry Marshall, Marshall Motor Company, Salina, Kansas, stated he was impressed with Deputy City Manager Jacob Wood's analysis related to vehicle fleet management but was disappointed not to have been a part of that discussion and asked that the approval of the agreement with Enterprise be rescinded so that alternative options could be explored. North McArthur, Long McArthur Ford, Salina, Kansas, concurred with Larry Marshall's comments in that there was no opportunity provided for them to bid on the matter. Jon Blanchard, Salina, Kansas, provided his thoughts on the process it would take for the Governing Body to accommodate Mr. Marshall and Mr. McArthur. Dalton McDowell, Salina, Kansas, agreed with Mr. Blanchard's thoughts and highlighted the importance of utilizing local companies over national companies. Mayor Hodges, looked to Governing Body and staff for options and a discussion followed . Mike Schrage, City Manager, confirmed the contract with Enterprise had been signed and returned and added that the agreement was open-ended and not fully binding. 21-0159 Moved by Commissioner Davis, seconded by Commissioner Hoppock, to add a discussion related to the Enterprise fleet management agreement to the current meeting agenda as Item 7.4 Aye: (5) Nay: (0). Motion carried. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Approve Ordinance No. 21-11063, vacating the existing utility easement located at 3344 Scanlan A venue, on first reading. Commissioner Hoppock recused himself due to a conflict of interest. Dean Andrew, Director of Planning and Zoning, explained the request, fiscal impact and action options. Mayor Hodges confirmed there were no questions or comments and the public hearing was closed. 21-0160 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve Ordinance No. 21- 11063 on first reading. Aye: (4) Nay: (0). Motion carried. Commissioner Hoppock returned. CONSENT AGENDA (6.1) Approve the minutes of June 14, 2021. 21-0161 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve item 6.1 of the consent agenda as presented. Aye: (5) Nay: (0). Motion carried. ADMINISTRATION (7 .1) Approve Resolution No. 21-7967 authorizing the City Manager to sign an Agreement with Travelers for the renewal of the City's Comprehensive Property /Casualty Insurance Program, including the optional Umbrella Liability Quote and an agreement with HDI for a Cyber Liability Policy. Nancy Schuessler, Risk Manager, explained the request, fiscal impact and action options. Page 2 - L - L ,. 21-01!62 Commissioner Hoppock questioned the addition of law enforcement to the policy. A discussion ensued and it was confirmed that limits needed to be raised as it was an ongoing, necessary expense. Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Resolution No. 21-7967. Aye: (5) Nay: (0) Motion carried. (7.2) Approve Ordinance No. 21-11052 amending the Salina Code pertaining to prohibitions of smoking and the use of electronic cigarettes in enclosed public places, public meetings and enclosed places of employment prohibitions of smoking, the use of electronic cigarettes, and the use of tobacco products in city outdoor recreational area; and repealing the existing sections. Mike Schrage, City Manager, explained this item was initiated by contact from a citizen related to smoking in city parks. Chris Cotton, Director of Salina Parks and Recreation, explained the request, fiscal impact, and action options . Greg Bengtson, City Attorney, noted two policy questions that needed to be addressed which were individual hotel rooms and designated areas outside nursing homes. A discussion followed which included current state law on the issue. Rachel Bieker, Salina, Kansas, of CKF Addiction Treatment, stated she presented this subject to the Governing Body previously and reiterated points and facts about the harmful effects of second hand smoke and vaping particles. Brenda Gutierrez, Salina, Kansas, of Salina Area United Way, provided her thoughts and support for smoke free parks. Further discussion on the proposed ordinance followed. In summary, if the ordinance was adopted as presented, there would be no change at nursing homes or for hotel rooms which left the issue of the outdoor policy. There were different views and beliefs expressed related to the outdoor policy which included citizens' individual rights, policing, setting standards, and the exemption of the Salina Municipal Golf Course . 21-0163 Moved by Commissioner Davis to approve Ordinance No. 21-11052 as written. The motion failed due to lack of a second. 21-0164 Moved by Commissioner Peck, seconded by Commissioner Davis, to approve, on first reading, Ordinance No. 21-11052, with the exception of striking the language set forth in Section 3, Sec. 17- 27 (1) which pertains to the playing area (27) holes and the driving range at the Salina Municipal Golf Course. Aye: (3) Davis, Hodges, Peck. Nay: (2) Hoppock, Ryan. Motion carried. (7.3) Community Relations Staffing Discussion. Lauren Driscoll, Director of Community & Development Services, delivered a presentation on Community Relations. Kaye Crawford, Salina, Kansas, provided her thoughts on the department. Sandy Beverly, Salina, Kansas, also provided her thoughts on the department. Lanay Meier, Salina, Kansas, spoke in support of the department. Jon Blanchard, Salina, Kansas, expressed an element of urgency in the matter. Page 3 It was discussed and determined that staff will move forward on the issue. No further action was taken. (7.4) Enterprise Agreement discussion. It was discussed that information had been provided previously by Larry Marshall and North McArthur. The matter had been viewed overall by staff as fleet management and not solely as leasing. It was requested by Larry Marshall that the matter be tabled to allow them the opportunity to equal or surpass the current agreement. It was further discussed that some urgency existed related to the ordering of vehicles. Appreciation was expressed by the Governing Body of the contributions made by Mr. Marshall and Mr. McArthur to the community; however, it was determined that no further action would be taken on the matter. DEVELOPMENT BUSINESS (8.1) Consider acceptance of offered public utility easement dedication serving the Tri- Rivers Apartments at 1232 E. Kirwin. Dean Andrew, Director of Planning, explained the request, fiscal impact, action options and confirmed the apartments were privately owned and market rated. 21-0165 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to accept the public utility easement dedication serving the Tri-Rivers Apartments at 1232 E. Kirwin. Aye: (5) Nay: (0). Motion carried. OTHER BUSINESS Commissioner Davis will be participating via Zoom in the next City Commission meeting. ADJOURNMENT 21-0166 Moved by Commissioner Ryan, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 7:57 p.m. Melissa Rose Hodges, Mayor [SEAL] Page 4