04-20-2021 Agenda and PacketMission: Connecting people to information, learning and culture.
Core Values:Service Minded -People Centered -Lifelong Learning
MEETING NOTICE: SALINA PUBLIC LIBRARY BOARD
Date:April 20, 2021 Time:7 a.m.Place:McKenzie Center Room 2
Library Board Members
7 Board Members + Mayor Term Length: 4 years Term Limit: 2 full terms
David Greiser - President *2nd Term - April 30, 2023
Phil Bowman - Vice President *1st Term - April 30,2021
Gerry Cox - Treasurer *Partial Term - April 30, 2022
Judy Nold - Secretary *2nd Term - April 30, 2023
Melissa Hodges, Mayor *1st Term - January 2022
Brendan Burke *1st Term - April 30, 2021
Lisa Mahler *1st Term - April 30, 2024
Danielle Brown *Partial Term - April 30, 2022
AGENDA
●Approval of Minutes
●Public Comments:limited to 5 minutes
DISCUSSION / ACTION
●Audit Review
●Update - Strategic Plan, Capital Improvement Plan
●CKLS 2022 System Plan - Vote & CKLS Funding
●Youth Services Remodel - Concept Design Services &Capital Campaign
●Board Appointments
●July Board Meeting Date - Adjustment for SB13 - July 13th
REPORTS
●Financial
●Stats
●Director
EXECUTIVE SESSION
NEW BUSINESS & BOARD COMMENTS
NEXT MEETING: May 18, 2021
March 2021 Stats
Salina Public Library Services - Value Calculator
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL
Circulation: Physical Materials
($25 per item)$229,150 $293,650 $552,000 $0 $0 $0 $0 $0 $0 $0 $0 $0
$1,074,80
0
Circulation: eMaterials ($55 per
item)$687,390 $618,145 $645,370 $0 $0 $0 $0 $0 $0 $0 $0 $0
$1,950,90
5
Questions Answered ($5 per
question)$34,475 $25,935 $23,225 $0 $0 $0 $0 $0 $0 $0 $0 $0 $83,635
Events Attendance ($10 per
person)$5,280 $4,150 $4,390 $13,820
Meeting Room Use ($25 per
reservation)-$200 $750 $0 $0 $0 $0 $0 $0 $0 $0 $0 $950
WiFi Use - Public ($5 per
connection)-$5,392 $8,994 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14,386
PC/Gaming Use ($12 per hour)-$1,560 $7,151 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,711
ILL Borrowed & Lent ($25 per
item)$8,800 $7,750 $11,225 $0 $0 $0 $0 $0 $0 $0 $0 $0 $27,775
Physical Materials Circulation
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
CIRCULATION - ADULT
MATERIALS 4,263 6,112 10,126 0 0 0 0 0 0 0 0 0 20,501 103,978
RENEWALS - ADULT
MATERIALS 1,456 1303 3598 0 0 0 0 0 0 0 0 0 6,357 24,099
TOTAL 5,719 7,415 13,724 0 0 0 0 0 0 0 0 0 26,858 128,077
CIRCULATION - YOUTH
MATERIALS 2,107 3,294 5,029 0 0 0 0 0 0 0 0 0 10,430 43,544
RENEWALS - YOUTH
MATERIALS 1,043 938 1749 0 0 0 0 0 0 0 0 0 3,730 12,457
TOTAL 3,150 4,232 6,778 0 0 0 0 0 0 0 0 0 14,160 56,001
CIRCULATION - OTHER
MATERIALS 297 99 1,578 0 0 0 0 0 0 0 0 0 1,974 -
TOTAL PHYSICAL MATERIALS
CIRCULATION 9,166 11,746 22,080 42,992 184,078
Circulation is checkouts of physical library materials which includes books, non traditional items, CDs,DVDs, audiobook formats and magazines.
Other materials are books placed in Little Libraries and books provided as donations to local entities.
March 2020 Total Physical Materials Circulation (Checkouts + Renewals) - 19,953 December 2020 Total - 10,381
eMaterials Circulation
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
OVERDRIVE - ADULT
eMATERIALS 8,386 7,221 7,712 23,319 86,108
OVERDRIVE - YOUTH
eMATERIALS 1,644 1,402 1,427 4,473 20,516
TOTAL 10,030 8,623 9,139 0 0 0 0 0 0 0 0 0 27,792 106,624
HOOPLA - ADULT
eMATERIALS 1873 1991 1934 5798 21,539
HOOPLA - YOUTH 339 343 333 1015 3,751
eMATERIALS
TOTAL 2212 2334 2267 0 0 0 0 0 0 0 0 0 6813 25,290
OTHER - ADULT eMATERIALS 211 216 254 0 0 0 0 0 0 0 0 0 681 -
OTHER - YOUTH
eMATERIALS 45 66 74 0 0 0 0 0 0 0 0 0 185 -
TOTAL 256 282 328 0 0 0 0 0 0 0 0 0 866 3222
TOTAL eMATERIALS
CIRCULATION 12,498 11,239 11,734 0 0 0 0 0 0 0 0 0 35,471 135,136
eMaterials are available through digital platforms.Books, audiobooks, TV shows, movies, comic books and magazines are available in electronic format.
The most popular and widely used platforms are Overdrive and Hoopla. Hoopla provides on demand material.Overdrive is a consortium of libraries.
In September 2020, Hoopla was restricted to Saline County cardholders.
Other eMaterials platforms are Flipster, Tumblebooks,BookFlix and 3M Cloud Library. (In 2020, RB Digital titles were transferred to Overdrive.)
March 2020 Total eMaterials Circulation - 10,300 December 2020 Total - 11,502
Total Circulation
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
TOTAL CIRCULATION -
ADULTS 16,486 16,942 25,202 0 0 0 0 0 0 0 0 0 58,630 -
TOTAL CIRCULATION -
YOUTH 5,178 6,043 8,612 0 0 0 0 0 0 0 0 0 19,833 -
TOTAL CIRCULATION 21,664 22,985 33,814 0 0 0 0 0 0 0 0 0 78,463 319,214
March 2020 Total Circulation - 30,256 December 2020 Total - 21,987
ILL (InterLibrary Loan)
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
ILL - MATERIALS BORROWED 193 183 223 599 1,155
ILL - MATERIALS LENT 159 127 226 512 2,396
TOTAL ILL 352 310 449 0 0 0 0 0 0 0 0 0 1111 3,551
Interlibrary loan is a cooperative service agreement between libraries to lend and borrow materials in order to fulfill patron requests.
2020 ILL Items Lent - 2396, ILL Items Borrowed -1155 2019 ILL Items Lent - 3216, ILL Items Borrowed 2048
Patrons
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
TOTAL LIBRARY CARDS: SPL
& STATE 30,272 30,080 29,931 0 0 0 0 0 0 0 0 0 90,283
29,384
(Dec)
TOTAL NEW LIBRARY CARDS:
SPL & STATE 95 101 131 0 0 0 0 0 0 0 0 0 327 1,472
UNIQUE BORROWERS per
month 933 1,259 1,667 0 0 0 0 0 0 0 0 0 3,859
927
(Dec)
UNIQUE BORROWERS: count
per day 1988 2356 3575 7919
1910
(Dec)
Library cards monthly are reviewed and those expired more than 3 years are removed from the system as part of database maintenance.
Unique borrowers count is only for physical materials.
March 2020 Unique Borrowers Per Month Total - 2257 December 2020 Unique Borrowers Per Month Total - 927
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
HOLDS PLACED - PHYSICAL
MATERIALS 6,356 5607 3528 15,491 37,176
PICKUP SERVICE
APPOINTMENTS 1,680 1,019 451 3,150 8,440
PATRON ASSISTANCE -
QUESTIONS ANSWERED 6,895 5,187 4,645 0 0 0 0 0 0 0 0 0 16,727 62,967
PATRON NOTIFICATIONS -
PHYSICAL MATERIALS 12,169 11,786 0 0 0 0 0 0 0 0 0 0 23,955 127,051
PATRON REVIEWS &
RATINGS - LIBRARY
CATALOG 77 97 39 213 -
LIBRARY VISITORS 0 2546 7048 0 0 0 0 0 0 0 0 0 9594 64,803
SECURITY INCIDENTS 2 0 10 0 0 0 0 0 0 0 0 0 12 75
Patrons can place physical items on hold for pickup.Those items are held for 7 days.
Notifications are provided by email or SMS.
Tech
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
WEBSITE VISITS 12,555 11,129 11,247 0 0 0 0 0 0 0 0 0 34,931 125,529
OPAC VISITS 7,599 6,993 7,311 0 0 0 0 0 0 0 0 0 21,903 87
PC/GAMING RESERVATIONS 0 54 282 0 0 0 0 0 0 0 0 0 336 23,488
PC/GAMING TIME 0 130 596 0 0 0 0 0 0 0 0 0 726 21,957
PAGES PRINTED 197 1218 3394 0 0 0 0 0 0 0 0 0 4809 22,860
STAFF SUPPORT TICKETS 67 92 102 261 -
WIFI HOURS - PUBLIC -1078.32 1798.85 -
Rooms
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL 2020
PRESCOTT ROOM 7 8 23 38 -
CONFERENCE ROOM 1 0 0 0 0 -
CONFERENCE ROOM 2 0 0 0 0 -
MCKENZIE CENTER 1 0 0 0 0 -
MCKENZIE CENTER 2 0 0 6 6 -
STAFF CONFERENCE ROOM 0 0 1 1 -
TOTAL ROOM
RESERVATIONS 7 8 30 0 0 0 0 0 0 0 0 0 45 653
Silent Study rooms do not require reservations but would also be considered in addition to this total.Patrons also have numerous areas within the Library
available to sit and work, read or socialize.
Events
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021
TOTAL
Adult (18+) Events
Offered 29 26 79 0 0 0 0 0 0 0 0 0 134
Adult (18+) Events
Attended 251 132 180 0 0 0 0 0 0 0 0 0 563
Young Adult (12-17)
Events Offered 0 2 3 0 0 0 0 0 0 0 0 0 5
Young Adult (12-17)
Events Attended 0 10 14 0 0 0 0 0 0 0 0 0 24
Youth (6-11) Events
Offered 5 5 5 0 0 0 0 0 0 0 0 0 15
Youth (6-11) Events
Attended 45 38 50 0 0 0 0 0 0 0 0 0 133
Youth (0-5) Events
Offered 17 17 18 0 0 0 0 0 0 0 0 0 52
Youth (0-5) Events
Attended 232 235 195 0 0 0 0 0 0 0 0 0 662
TOTAL EVENTS
OFFERED 51 50 105 0 0 0 0 0 0 0 0 0 206
TOTAL EVENT
ATTENDANCE 528 415 439 0 0 0 0 0 0 0 0 0 1,382
Events include in person, online live & recorded,on-demand, pickup, group visits and library presentations.
Details of some of the March 2021 events
virtual events: storytime, lego club, yoga, gallery 708, dungeons & dragons, book discussions
test proctoring provided
pickup: take & make activities for all ages (ages 0-5: 25; ages 6-11: 40; age 18+: 53)
homebound items delivered - 151, homebound delivery patrons - 28
youth items delivered to childcares - 400, childcare delivery patrons - 156
Community Connections 2021
KINA - KSAL - KansasWorks - Saline County Jail - Salina Arts & Humanities - Salina Parks & Rec - USD 305 - USD 306 - USD 307 -
Sacred Heart Jr-Sr High School - St. Mary’s Grade School
Staff Memberships / Boards 2021
SPL - Salina Area Chamber of Commerce Member
Melanie - Parks & Rec Advisory Board, SAEC Advisory Board, ALA/PLA, ARSL, Lions Club, Kiwanis, Salina Cultural Director’s Roundtable, Salina Nonprofit
Leaders Group, Salina NonProfit Women Leaders Lunch Club
Amy - League of Women Voters, ALA/PLA
Darren - Salina Community Arts & Design Council
Lori - ABOS, ALA
Sandy - SHRMA
Lisa - Altrusa, ALA, ALSC, YALSA
Ashley - SAYP, Friends of the Salina Animal Shelter,Friends of the Smoky Hill Museum
Nick - The Land Institute
Eric - YMCA
Key Dates 2021
January 2021: Flipster, digital magazines, marketed to the public.
January 1, 2021 - February 21, 2021: Building access not available due to COVID-19, library services continue.
February 22, 2021: Building access available.
February 14, 2021: New calendar system implemented.
March 17, 2021: second automatic renewals implemented.
Key Dates 2020
March 16, 2020: Library closed due to COVID-19.Stay at home order soon followed. Digital services and assistance continues.
May 12, 2020: Library book drops opened.
May 18, 2020: Pickup service begins.
August 12, 2020: Building access available.
September 14, 2020: ByWater Library System change;eMaterials automatically cataloged within the system;
Hoopla - Saline County residents; Account payments via PayPal.
November 1, 2020: Unique Management Service begins.
October 2020: RB Digital titles moved to Overdrive.Tumblebooks platform purchased.
November 22 - December 31, 2020: Building access closed due to COVID-19, services continue.
December 2020: Flipster platform (digital magazines)purchased.
April 2021 Director Report
Kanopy
We are in the process of implementing a
new digital service, Kanopy. This platform
provides over 15,000 documentaries, 1500
foreign films, 9000 movies, learning
courses and a collection of high-quality
children’s programs. Kanopy does
include 190 Spanish films. This platform
can be used by educators in their
classrooms.
Content Partners: A24, PBS, Paramount, The Criterion
Collection, HBO Documentary Films, Samuel Goldwyn
Films, Oscilloscope, Kino Lorber, Greenwich
Entertainment, Cohen Media Group, Gunpowder &
Sky, Cinema Guild & Bleecker Street.
Staff Training - April 27th
This training will review library offerings for summer and ensure staff understand all the different ways patrons
can participate in programming and summer reading.We will also update staff on several items including
COVID measures, budget considerations, and new services.The morning will be rounded out with a
discussion of how storytelling can help convey the value of the library. This presentation by library advocate
Jamie LaRue includes an example -https://youtu.be/6WlkEn_ukDU?t=2764
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2021 Reading Challenge - April
Monthly Topic: Read a book with an animal as the main character.
Suggestions -
“Nala’s World: One Man, His Rescue Cat and a Bike Ride Around the Globe”by Dean Nicholson
“Dewey: The Small-Town Library Cat Who Touched the World”by Bret Witter and Vicki Myron
“A Street Cat Named Bob”by James Bowen“Watership Down”by Richard Adams
“The Art of Racing in the Rain”by Garth Stein
“The Travelling Cat Chronicles”by Hiro Arikawa“Marley & Me: Life and Love with the
World’s Worst Dog”by John Grogan
“The Yearling”by Marjorie Kinnan Rawlings (Young Adult)
“Animal Farm”by George Orwell
“Carmen Dog”by Carol Emshwiller
“Three Bags Full”by Leonie Swann
“Horse Heaven”by Jane Smiley
Youth Titles (Middle Grade & Picture Books)
“Sparks!”by Ian Boothby (Graphic Novel)
“Peter and Ernesto”by Graham Annabelle
“Bad Kitty”by Nick Bruel
“A Wolf Called Wander”by Rosanne Parry
“Freya and Zoose”by Emily Butler
“The True Blue Scouts of Sugar Man Swamp”by Kathi Appelt
“Black Beauty”by Anna Sewell
“Old Yeller”by Fred Gipson
“Sounder”by William H. Armstrong
“Where the Red Fern Grows”by Wilson Rawls
Each month, participants will have a chance to win a $10 Chamber gift card. To enter, attend the Reading
Challenge book discussion or complete a review in the library’s catalog of the book you read for the month’s
theme. Mention “Reading Challenge” as part of your review.
April 27th - 7-8 p.m. - April 2021 Reading Challenge Virtual Book Discussion
Library Programs
Salina Public Library offers programming that educates,inspires and connects you to our community. Formats vary
from classes to discussions to lectures to performances and are offered for all age groups. We welcome
expressions of interest from community members and experienced instructors or performers who are interested in
presenting programs at the library.
Program Proposal Form
Programming Suggestions Form
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Comments
Christine Z. - She just called and went on about how much she appreciated all we have done for the
community this past year. She said she can only imagine how tough it has been and that she is so excited we
are open again. She also mentioned how she is always treated so well and wanted the higher ups to know.
Kaye C. "Thank you so much. I love this chat line and being able to pick up books is such a good service to
the community." I asked if I could pass that on to the director and she said "Yes, please do." :)
Chrissy (Abby & Maya’s Mom) - “I just wanted to let you know Abby loved her box and went from being 14
and too cool to really excited about participating.She said you picked things she was looking forward to
trying. Maya was already excited. Thank you very much for all that you do, it's nice to find something that
they really like and a group with common interests.”
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Marketing
4
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
MARCH 2021
ACCOUNT MARCH JAN-MARCH Budget $ Over Budget % of Budget
Income
305 · APPROPRIATIONS $152,808.84 1,386,694.86 2,445,366.00 -1,058,671.14 56.71%
306 TRANSFER FROM 0.00 8,000.00 0.00 0.00 100.0%
310 · UNENCUMBERED CASH BAL REV YR 0.00 509,330.00 258,134.00 251,196.00 197.31%
315 · INTEREST INCOME 35.52 89.42 0.00 89.42 100.0%
316- MISC. INCOME 0.00 0.00 0.00 0.0%
Total Income 152,844.36 1,904,114.28 2,703,500.00 -799,385.72 70.43%
Expense
410 · SALARIES 115,177.13 357,070.31 1,750,000.00 -1,392,929.69 20.4%
SECURITY SALARIES 4,319.93 12,415.16 66,500.00 -54,084.84 18.67%
Total 410 SALARIES 119,497.06 369,485.47 1,816,500.00 -1,447,014.53 20.34%
411 SECURITY 74.97 224.91 6,000.00 -5,775.09 3.75%
412 · PERIODICALS-REFERENCE 301.35 321.35 15,500.00 -15,178.65 2.07%
415 · LIBRARY MATERIALS
02-415 · YOUTH SERVICES 2,378.30 5,107.03 39,000.00 -33,892.97 13.1%
08-415 · ADULT COLLECTION 4,385.80 14,295.47 88,000.00 -73,704.53 16.25%
Total 415 · LIBRARY MATERIALS 6,764.10 19,402.50 127,000.00 -107,597.50 15.28%
417 · LIBRARY MAT Audio-Visuals- LIBRARY MATERIAL - NON PRINT
03-417 - GAMES 99.37 404.67 8,500.00 -8,095.33 4.76%
02-417 - YOUTH 89.03 675.38 8,000.00 -7,324.62 8.44%
04-417 - AUDIO BOOKS 1,550.16 3,910.53 18,000.00 -14,089.47 21.73%
05-417 - MUSIC CDS 1,061.70 1,517.30 7,000.00 -5,482.70 21.68%
06-417 - DVDS 1,605.12 5,431.45 32,000.00 -26,568.55 16.97%
07-417 - NON TRADITIONAL 0.00 177.78 2,000.00 -1,822.22 8.89%
Total 417 - NON-PRINT 4,405.38 12,117.11 75,500.00 -63,382.89 16.05%
418- E-RESOURCES
01-418 - DATABASES 0.00 2,866.24 15,500.00 -12,633.76 18.49%
02-418 - RB DIGITAL 0.00 0.00 0.00 0.0%
03-418 - HOTSPOTS 0.00 3,869.90 14,000.00 -10,130.10 27.64%
04-418 - HOOPLA 0.00 22,671.92 45,000.00 -22,328.08 50.38%
05-418 - OVERDRIVE 36,500.00 -36,500.00 0.0%
Total 418 - E- RESOURCES 0.00 29,408.06 111,000.00 -81,591.94 26.49%
420 · SUPPLIES 0.00 144.53 3,000.00 -2,855.47 4.82%
425 · POSTAGE 0.00 2,491.01 7,000.00 -4,508.99 35.59%
430 · WATER 136.06 412.12 7,500.00 -7,087.88 5.5%
435 · LIGHT & HEAT 8,254.04 21,596.95 90,000.00 -68,403.05 24.0%
440 · TELEPHONE/TVTELEPHONE/TV 347.68 1,039.24 6,500.00 -5,460.76 15.99%
445 · REPAIRS & MAINT 5,662.50 8,335.92 50,000.00 -41,664.08 16.67%
450 · FURNITURE & EQUIPMENT 0.00 10,000.00 -10,000.00 0.0%
460 · STAFF DEVELOPMENT & TRAVEL 174.00 948.92 13,000.00 -12,051.08 7.3%
465 · ACCOUNTING 5,725.00 6,925.00 8,500.00 -1,575.00 81.47%
470 · INSURANCE 4,579.00 4,808.00 30,000.00 -25,192.00 16.03%
474- -CONNECTIONS 0.00 485.38 13,000.00 -12,514.62 3.73%
475 · PROGRAMS & PROMOTIONAL-PR MARKETING 4,923.20 6,546.69 30,500.00 -23,953.31 21.47%
485 · TECHNOLOGY 15,106.58 20,025.84 72,000.00 -51,974.16 27.81%
505 · CONTINGENCY 158.34 784.06 11,000.00 -10,215.94 7.13%
510 · CAPITAL EXPENDITURES 130,000.00 -130,000.00 0.0%
511 -APPROPRIATED RESERVE 0.00 70,000.00 -70,000.00 0.0%
Total Expense 176,109.26 505,503.06 2,703,500.00 -2,197,996.94 18.7%
EMPLOYEE BENEFIT FUND MARCH JAN-MARCH Budget $ Over Budget % of Budget
Income
305-2 · APPROPRIATIONS (EMP BEN)29,560.58 268,837.08 468,625.00 -199,787.92 57.37%
310-2 · UNENCUMB CASH BAL PREV (EMP B)0.00 164,198.00 99,375.00 64,823.00 165.23%
Total Income Employee Benefit 29,560.58 433,035.08 568,000.00 -134,964.92 76.24%
Expense
790- CAFETERIA PLAN 128.00 1,533.18 4,300.00 -2,766.82 35.66%
785- EAP 0.00 2,500.00 -2,500.00 0.0%
760 · SOCIAL SECURITY TAXES EMPLOYER 8,733.86 26,960.77 138,000.00 -111,039.23 19.54%
765 · KPERS EXPENSE EMPLOYER 11,287.09 34,710.24 148,000.00 -113,289.76 23.45%
770 · UNEMPLOYMENT INS EMPLOYER 182.64 563.73 6,000.00 -5,436.27 9.4%
775 · HEALTH INSURANCE EMPLOYER 13,794.40 44,285.20 263,700.00 -219,414.80 16.79%
780 · WORKERS COMP INSURANCE 836.33 836.33 5,500.00 -4,663.67 15.21%
Total Expense Employee Benefit 34,962.32 108,889.45 568,000.00 -459,110.55 19.17%