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03-16-2021 Minutes1232 The meeting of the Salina Public Library Board of Trustees was held at 7:00 a.m. on March 16, 2021, in the Tech Center and via Zoom. The following Board members were present: David Greiser,Brendan Burke, Judy Nold, Phil Bowman, Gerry Cox, Lisa Mahler, and Melissa Hodges.Others present were Melanie Hedgespeth, Amy Adams and Sandy Wilcox. MINUTES: 21-05 On a motion made by Gerry Cox and seconded by Judy Nold , it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the minutes of the February Board meeting . Motion passed unanimously.Pg 1232. 03/16/2021. PUBLIC COMMENTS: None DISCUSSION/ACTION Youth Services Remodel: Lisa Newman spoke to the Board about a possible Youth Services remodel. The next step in the process would be to contact an architect to get their ideas for the space and cost analysis. 21-06 On a motion made by Gerry Cox and seconded by Phil Bowman , it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the hiring of an architect to get an idea of design and cost . Motion passed unanimously. Pg 1232. 03/16/2021. Security Camera System Update- Capital Project: Our security camera system will be updated. We need more cameras (two more for the McKenzie Center meeting rooms) and also a few more outside. Melanie answered questions from the board concerning the update. SPL Policy Manual Updates: 21-07 On a motion made by Gerry Cox and seconded by Judy Nold , it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the changes to the policy manual. Motion passed unanimously. Pg 1232.03/16/2021. CKLS Funding: Melanie spoke to the board about our funding from CKLS and making our distribution more equitable. The intention of all the conversations was to have Hays, Salina and Gail Santy work together to find a way to make distribution equitable. We drafted discussion points at the request of Gail Santy to present to the CKLS board and begin discussions. Gail Santy drafted a response of which there was no discussion with Brandon and Melanie. Both documents were sent to the entire system. CKLS decided to form a fact finding committee but there is a conflict of interest with a member that has been appointed to their committee. Melanie has provided that information to the CKLS board president. Melanie and Brandon have met with an attorney to get a formal written proposal of our options. Melanie went over data with the board showing the inequities in funding. Melanie would like to provide a letter to the CKLS executive board to give them basic data and see what our MOU will look like for 2022. The second step is to meet with the CKLS Executive Board to formalize a legal contract.If it is not more equitable we 1233 would like to move forward with an attorney to finalize our options to move forward. The SPL board was very supportive of going ahead with hiring an attorney to move forward if CKLS doesn’t change their distribution equity. Board Nominating Committee/ Board Appointments: Judy Nold and David Greiser agreed to form a nominating committee to work on officer nominations for 2021-2022 year. REPORTS Financial: Activity & Stats: We paid our audit fee in March. The audit went well and we will send out copies to board members. We added the new van to our insurance.We have the lighting for the logo scheduled. We also want to put the logo on the South side of the building. The first week we opened back up we had over 1700 people coming into the library. Our physical material circulation is about at ⅓ of our 2019 numbers but we are above our 2020 numbers. Ematerial circulation continues to rise.Library cards will rise in August when we issue school library cards. We hope to open,with limitations, the McKenzie Center meeting rooms in June or July depending on health orders. Directors Report: We have installed new end cap signs. We received $3000 for a summer book club, Kristi Wheeler will run this program. We are looking at adding a new item called Kanopy to our services. Kiersten Kroger has resigned to take a job with By Water. Nick Beresovsky is retiring at the end of June. The seed library is available now. NEW BUSINESS & BOARD COMMENTS: The Board Meeting adjourned at 8:16 a.m. Judy Nold Sandra Wilcox Secretary Recorder