01-25-2021 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 25,2021
4:00 p.m.
The City Commission convened via Zoom meeting at 2:30 p.m. for 2020 Preliminary Financial
Update.
Mayor Hodges asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. via Zoom
meeting. Roll call was taken followed by a moment of silence.
Those present and comprising a quorum via the Zoom meeting: Mayor Melissa Rose Hodges
(presiding),Commissioners Trent W. Davis, M.D., Rod Franz, Michael L. Hoppock, and Karl Ryan.
Also present via Zoom meeting: Michael Schrage, City Manager; Jacob Wood, Deputy City
Manager;Greg Bengtson,City Attorney; and Cheryl Mermis, Deputy City Clerk.
Lauren Driscoll, Director of Community & Development Services, and facilitator for the Zoom
meeting, provided procedural overview for public citizens' participation.
AWARDS AND PROCLAMATIONS
(3.1) The month of January, 2021 as "National Stalking Awareness Month" in the city of
Salina. Abby Hunter,Victim Advocate with DVACK read the proclamation.
(3.2) The month of January, 2021 as "National Slavery and Human Trafficking
Month". Angie White,Victim Advocate with DVACK read the proclamation.
Mayor Hodges thanked Abby Hunter and Angie White and asked if there were any special
events planned. Angie White announced associated events.
Michael Schrage, City Manager provided information on how executive sessions are
conducted during the Zoom meeting.
CITIZENS FORUM
Drew Sprague,Salina, asked the Commission to consider reopening the Fieldhouse.
Mayor Hodges thanked Mr. Sprague for his comments.
Michael Schrage, City Manager stated that the public health order, limiting mass gatherings
and restricting hours of operation for certain businesses has been extended to February 21,
2021. Mr. Schrage stated he would provide the Commission weekly updates with
information from Saline County Health Department, as it relates to Covid-19 cases.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 11, 2021.
(6.2) 2019 Water Main Replacement Project Nos. 1 and 2.
Page 1
(6.2a) Award the Contract for the 2019 Water Main Replacement Project No. 1,
Project No. 90039, KPWSLF Project No. 2997 to Stevens Contractors, Inc. of Salina,
Kansas, in the amount of $1,871,700; authorized with 5% Construction Contingency,
$1,965,285.
Z (6.2b) Award the Contract for the 2019 Water Main Replacement Project No. 2,
Project No. 90039, KPWSLF Project No. 2997 to Smoky Hill, LLC of Salina, Kansas, in
the amount of$1,998,324;authorized with 5% Construction Contingency,$2,098,240.
15)
21-0020 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve the consent
79
agenda as presented. A roll call vote was taken. Aye: (5) Davis, Franz, Hoppock, Ryan, Hodges.
Nay: (0). Motion carried.
ADMINISTRATION
(7.1) This agenda item was removed prior to the start of the meeting.
(7.2) Consider Resolution 21-7927 correcting Resolution No. 20-7910 adopted on
December 21, 2020, establishing Water and Wastewater rates effective February 1,
2021,in the Comprehensive Fee Schedule of the City of Salina.
Debbie Pack, Director of Finance and Administration, explained thaI the proposed action
would replace the original resolution with a resolution that accurately reflects the
recommended rates.
There were no questions and no public comments.
21-0021 Moved by Commissioner Davis, seconded by Commissioner Ryan, to ado t Resolution No. 21-
7927, correcting Resolution No. 20-7910 and amending the Comprehens ve Fee Schedule to
provide for Water and Wastewater rates effective February 1, 2021. A roll call vote was taken.
Aye: (5) Davis,Franz,Hoppock,Ryan,Hodges. Nay: (0). Motion carried.
(7.3) Board Appointments Resolution.
(7.3a) Resolution No. 21-7929 appointing members to the Anima Control Advisory &
Appeals Board, Arts & Humanities Commission, Building Advi ory Board, Business
Improvement District Design Review Board, Disciplinary Advi ory Board, Heritage
Commission, Salina Community Economic Development Org .zation, and Saline
County Community Corrections Advisory Board.
There were no public comments.
21-0022 Moved by Commissioner Davis, seconded by Commissioner Hoppock, to approve Resolution 21-
7929. A roll call vote was taken. Aye: (5) Davis,Franz,Hoppock, Ryan,Hodges. Nay: (0). Motion
carried.
Mayor Hodges thanked all citizens that submitted an expression of interest form for citizen
boards and commissions and further extended an invitation to any public members, to
apply for open positions on citizen boards.
li
Page 2
(7.4) Mayor Board Appointments.
Mayor Hodges announced the following appointments:
Commissioner Davis: Salina Airport Authority and Salina/Saline County Building
Authority.
Commissioner Franz: North Central Regional Planning Commission (NCRPC), Salina Arts
&Humanities Commission,and Salina/Saline County Building Authority.
To Commissioner Hoppock: Convention & Tourism Committee and Salina Community
Economic Development Organization(SCEDO).
N Commissioner Ryan: Parks&Recreation Advisory Board and Salina Housing Authority.
3 Mayor Hodges: Chamber of Commerce Board and Library Board.
There were no public comments.
DEVELOPMENT BUSINESS
(8.1) Consider Resolution 21-7928 of Support for a Low Income Housing Tax Credit
application being submitted by Sunflower Development Group to help finance
development of 47 senior housing units in the former St. John's Hospital building at
139 N. Penn Avenue.
Dean Andrew,Director of Planning,explained the request,fiscal impat and action options.
Jason Swords with the Sunflower Development Group provided an overview of the
proposed project.
Mayor Hodges made an inquiry on the timeline for the National Park Service to act on the
application. Mr. Swords stated that one portion of the application has been approved by
the National Park Service. A second portion to the application submission,for an approved
historic national register nomination,to be approved by the National Park Service has been
submitted but the property would not be eligible for National Register until the older
structures on the site are taken down.
There were no public comments.
21-0023 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Resolution 21-
7928 supporting the issuance of housing tax credits for the rehabilitation of the former St. John's
Hospital into housing for seniors. A roll call vote was taken. Aye: (5) Da is, Franz, Hoppock,
Ryan,Hodges. Nay: (0). Motion carried.
(8.2) First reading Ordinance No. 21-11050 to consider an amendme t of the Future Land
Use Map (Figure 2.1) of the Salina, Kansas Comprehensive Pl to change the future
land use designation of property located on Cortland Circle south of Schilling Road
and west of South Ohio Street from future Employment to future Neighborhood
Center and an amendment of the text of the narrative describing the Neighborhood
Center land use category on Page 2-13 of the Salina Comprehensive Plan to add C-5
(Service Commercial) and PC-5 (Planned Service Commercial) to the list of Potential
Zoning Districts under the Neighborhood Center land use category.
Dean Andrew,Director of Planning,explained the request,fiscal impact and action options.
Commissioner Davis asked if there were any other incentives driving the change in the
designation of the property and whether the change would apply to other Neighborhood
Page 3
Centers. Mr. Andrew stated that the zoning of the lots could be approved, the amendment
was an effort to make the zoning ordinance and the comprehensive plan line up.
Commissioner Davis asked if there was other areas where it would not be feasible to make
2 the change. Mr. Andrews stated the advantage of PC-5; in a planned commercial district,
7.Z
no development can occur without approval from either the Planning Commission or the
. City Commission. Mr. Andrew further stated the Planning Commission limited their
recommendation to PC-5;to modify the list of approved uses or customize the district.
Commissioner Davis asked if the future land use recommendation would be pursued if it
were not for the current project. Mr. Andrew stated that staff has been working towards
0 the recommendation for a few years.
Jamie Hall, with South Ohio Land, LLC thanked the Commissio for considering the
request.
21-0024 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to ap rove Ordinance No.
21-11050 amending the future land use designation of nine (9) lots on ortland Circle from
Employment to a Neighborhood Center and adding PC-5 to the list of Poten al Zoning Districts in
Neighborhood Center on first reading. A roll call vote was taken. Aye: (5) D vis, Franz,Hoppock,
Ryan,Hodges. Nay: (0). Motion carried.
(8.3) First reading Ordinance No. 21-11051 to consider an applica 'on #Z20-5, filed by
James Hall on behalf of South Ohio Land, LLC, requesting ap roval of a change in
zoning district classification from PC-6 (Planned Heavy ommercial) to PC-5
(Planned Service Commercial). The property that is the subject of this rezoning
request is legally described as Lots 1-5, Block 4 and Lots 1-4, Block 5 in the
Corrected Plat of Liberty Addition No. 2, an addition to the City of Salina, Saline
County,Kansas.
Dean Andrew,Director of Planning,explained the request,fiscal impa t and action options.
Commissioner Franz asked for clarification on the change from E ployment Center to
Neighborhood Center. Mr. Andrew stated within the employment 1. i d use area there was
a sub category limited to office only; the employment area include. industrial uses, the
Neighborhood Center was given office designation because it was no zoned for industrial
use.
Michael Schrage, City Manager asked Mr. Andrew to speak on e deferred site plan
approval aspect of the planned district.
Mr. Andrew stated every lot in the entire subdivision of a planned district was subject to a
site plan review.There was no specific development plan for any particular lot. One option
in a planned commercial district was to request zoning; each site plan for individual lots or
a combination of lots would come back for review as projects or propo als.
Jamie Hall, with South Ohio Land, LLC stated the down zoning acti n was sought due to
the time it has taken to develop the area. Mr. Hall stated there are shovel-ready lots with
water,sewer,and installed streets.
L Mayor Hodges asked if there was a proposed ground breaking dates. Mr. Hall stated there
were no projects planned but that enough people express interest ii lots where current
zoning would prohibit some development.
Page 4
21-0025 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, to approve Ordinance No.
I21-11051 rezoning the property from PC-6 to PC-5 on first reading. A roll call vote was taken.
Aye: (5) Davis,Franz,Hoppock,Ryan,Hodges. Nay: (0). Motion carried.
OTHER BUSINESS
W Commissioner Davis reminded fellow Commissioners that more work was needed to
appoint citizen members to the Citizens Review Board.
Commissioner Ryan asked Mr. Schrage to speak on the proposed le slation in the Kansas
Senate that would further cap the ability to control city finances 'th a revision of last
year's tax cap.
Michael Schrage, City Manager stated the League of Kansas Muni ipalities has taken a
neutral position on the legislation and it was described a removing th cap on property tax
or removing the property tax lid and imposing a responsibility on the taxing entity. Mr.
Schrage further stated, if a taxing entity were to set a mill rate that would generate
additional revenue compared to the year prior, in addition to the ty ical notice published
in the newspaper, there would be a requirement to notify property wner[s] or property
address,by mail.
Commissioner Ryan asked if the mill levy would have to be lowe ed in accordance to
match the tax cap and how that would work for properties that ave been given tax
forgiveness. Mr. Schrage stated the expectation was that the city w uld remain revenue
neutral from year-to-year; a corresponding adjustment would be ma e if property values
increase, meet the requirement for public notice and public hearing, to take advantage of
that assessed value or gain.
Mayor Hodges asked about the timeline on the budgeting process. M . Schrage stated that
adoption date for the budget would not have to change but staff would have to factor in the
advance notifications and budget conversations may have to start so ner. If the proposed
legislation proceeds through the current legislative cycle,it would im act 2022.
A discussion ensued between the Commission, Michael Schrage, Ci Manager and Greg
Bengtson about the process of selecting individuals for the Citizen Review Board. Mr.
Schrage stated that staff would provide a packet of informati n, to each of the
Commissioners, which would include all 93 citizen board and co 'ssion expression of
interest forms that were received, and a ballot form that depicts individual names. The
Commissioners are to independently review and make independent selections, based on
the expression of interest forms received.
(9.1) Request for executive session(personnel).
I move the city commission recess into executive session for_minutes to dicuss the City
Manager's performance evaluation based upon the need to discuss personnel afters of non-
elected personnel pursuant to K.S.A. 75-4319(b)(1).The open meeting will res me via the same
Zoom link and the City of Salina YouTube channel at p.m.
21-0026 Moved by Commissioner Davis, seconded by Commissioner Ryan, to recess into executive session
for 20 minutes to discuss the City Manager's performance evaluation based upon the need to
discuss personnel matters of non-elected personnel pursuant to K.S.A. 75-4319(b)(1). The open
meeting will resume via the same Zoom link and the City of Salina YouTube channel at 5:53 p.m.
libit A roll call vote was taken. Aye: (5) Davis, Franz, Hoppock, Ryan, Hodges. Nay: (0). Motion
carried.
Page 5
Also present in executive session was Michael Schrage,City Manager.
The meeting reconvened at 5:53 p.m.
I move the city commission recess into executive session for minutes to discuss the City
Z Manager's performance evaluation based upon the need to discuss personnel matters of non-
ce
elected personnel pursuant to K.S.A. 75-4319(b)(1). The open meeting will resume via the same
Zoom link and the City of Salina YouTube channel at p.m. A roll call vote was taken.
Aye: (5) Davis, Franz,Hoppock, Ryan,Hodges. Nay: (0). Motion carried.
21-0027 Moved by Commissioner Davis, seconded by Commissioner Ryan, to recess into executive session
for 20 minutes to discuss the City Manager's performance evaluation based upon the need to
discuss personnel matters of non-elected personnel pursuant to K.S.A. 754319(b)(1). The open
meeting will resume via the same Zoom link and the City of Salina YouTube channel at 6:14 p.m.
A roll call vote was taken. Aye: (5) Davis, Franz, Hoppock, Ryan, Hodges. Nay: (0). Motion
carried.
Also present in executive session was Michael Schrage,City Manager.
The meeting reconvened at 6:14 p.m.
No action was taken
ADJOURNMENT
21-0028 Moved by Commissioner Hoppock, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:17 p.m.
1M4 hi
[SEAL] Melissa Rose Hodges, gayor
ATTEST:
/
' *.daPP
Cheryl Mil's, D•puty City Clerk
I
Page 6