01-04-2021 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 4,2021
4:00 p.m.
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Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
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Commission meeting. The Clerk replied yes.
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The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. via Zoom
meeting. Roll call was taken followed by a moment of silence.
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Those present and comprising a quorum via the Zoom meeting: Mayor Michael L. Hoppock
(presiding), Commissioners Trent W. Davis, M.D., Rod Franz, Melissa Rose Hodges, and Karl
Ryan.
Also present via Zoom meeting: Michael Schrage, City Manager; Jacob Wood, Deputy City
Manager;Greg Bengtson,City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
112: PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public Hearing and Adoption of 2021 Amended Budget.
Mayor Hoppock opened the public hearing.
Debbie Pack, Director of Finance and Administration, explained the amendments.
There being no further comments the public hearing was closed.
21-0001 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to approve the amended
budget as presented. A roll call vote was taken. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock.
Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of December 28, 2020.
21-0002 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent
agenda as presented. A roll call vote was taken. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock.
Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Authorize the purchase and installation of an emergency backup generator for the
Salina Animal Shelter in an amount not to exceed $65,024 to be funded from the
L Animal Services Donation Fund.
Chris Cotten, Director of Parks &Recreation, explained the request,fiscal impact and action
options.
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Commissioner Davis asked how long the generator would operate on a full tank of gas. Mr.
Cotten stated he was unsure of the answer to the question but could find out. He continued
to state his past experience showed a similar generator running for three (3) years for
weekly testing only on one (1) tank of fuel.
Commissioner Hodges asked if the action today was to approve the purchase in the
W amount of $43,690.51 or the entire not to exceed amount of $65,024. Michael Schrage, City
Manager, stated staff was still trying to understand the new purchasing policy but if the
City Commission would approve the initial purchase of the generator, the City Manager
could approve the contract for installation of the electrical service.
Commissioner Ryan asked how the Animal Shelter would hold animals during a crisis.
Monique Hawley, Animal Services Supervisor, stated during an ice storm in 2008, the
shelter held animals for owners during the storm until the owners were able to take the
animals back into their possession.
21-0003 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to approve the purchase of
an emergency backup generator from Foley Power Solutions in the amount of $43,690.51 and give
authorization to the City Manager to award the bid for installation of electrical service upon the
completion of a competitive bid process. A roll call vote was taken. Aye: (5) Davis,Franz,Hodges,
Ryan, Hoppock. Nay: (0). Motion carried.
(7.2) Consider Resolution No. 21-7926 extending the timeframe for use of Emergency
Paid Sick Leave and emergency Family and Medical Leave to March 31,2021.
Natalie Fischer, Director of Human Resources, explained the request, fiscal impact and
action options.
21-0004 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 21-
7926 extending the timeframe for use of Emergency Paid Sick Leave and Emergency Family and
Medical Leave to March 31, 2021. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock. Nay: (0).
Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hodges asked if it was feasible for the dog park at Kenwood Park to remain
open. Michael Schrage, City Manager, stated the park was operated and maintained by the
Saline County and staff was not aware of any ongoing interest other than the City to
maintain the dog park. He continued to state he was involved with signing and closing of
the park with the county no longer maintaining the property but staff was still working on
obtaining specific information on the background behind the property being used as a dog
park.
Commissioner Hodges stated there were citizens who had used the park and had interest
in supporting the park financially and asked who would be the point of contact for those
citizens. Mr. Schrage stated those citizens could be directed to him via email.
Mayor Hoppock noted the deadline for the Law Enforcement Citizen Review Board
(LECRB) and there were 92 applications received as of this morning and would like to have
a conversation with Commissioner Hodges regarding processing those applications.
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Commissioner Hodges stated she felt the application process should be as transparent and
open to the public as possible.
Michael Schrage, City Manager, noted the criteria for the closure of the fieldhouse,
provided updated information on the Covid-19 cases, deaths and hospital capacity and
asked if the City Commission would like to keep with the criteria set earlier and keep the
fieldhouse closed. The City Commission reached a consensus to keep with the criteria set
earlier and keep the facility closed.
1-6 Commissioner Davis asking if the Governing Body could obtain a list of all 92 applicants
that applied. Mayor Hoppock stated he would anticipate the list of all applicants being sent
out to the entire Governing Body.
Commissioner Hodges stated there may be a need to review the applications multiple times
and that all of the criteria within the ordinance was looked at as the selections were made.
Michael Schrage, City Manager, stated deliberations on applicants and applications would
need to occur in open meeting.
Commissioner Franz stated he agreed there may be a need to consider the applications in
multiple rounds.
Commissioner Davis asked for the first request for executive session, if he needed to recuse
himself should he refrain from participating in the motion item. Greg Bengtson, City
Attorney,stated he would need to recuse himself from the motion as well.
Commissioner Davis recused himself due to a conflict of interest. Mayor Hoppock also
recused himself due to a conflict of interest.
(9.1) Request for executive session(legal).
I move the city commission recess into executive session for_minutes to discuss the subject of the
legal considerations involved in responding to the proposal by Restore Properties, LLC to
purchase real estate owned by the City with legal counsel based upon the need for consultation
with an attorney for the public body which would be deemed privileged in the attorney-client
relationship pursuant to K.S.A. 75-4319(b)(2). The open meeting will resume in this room at
p.m. The open meeting will resume in this room at p.m.
21-0005 Moved by Commissioner Ryan, seconded by Commissioner Franz, to recess into executive session
for 30 minutes to discuss the subject of the legal considerations involved in responding to the
proposal by Restore Properties, LLC to purchase real estate owned by the City with legal counsel
based upon the need for consultation with an attorney for the public body which would be
deemed privileged in the attorney-client relationship pursuant to K.S.A. 75-4319(b)(2). The open
meeting will resume via Zoom at 5:07 p.m. Aye: (3). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:37 p.m. and reconvened at 5:07
p.m.
Also present in executive session: Mike Schrage, City Manager; and Jacob Wood, Deputy
City Manager and Greg Bengtson,City Attorney.
(9.1a) Possible action to follow.
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Michael Schrage, City Manager, stated a proposal was received for redevelopment of
Campbell Plaza by private parties and to turn the property of Campbell Plaza over to the
private parties with the private parties relocating the stage to another location. He
continued to the Governing Body could make a motion to add the agenda item to a future
agenda.
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21-4006 Moved by Commissioner Franz, seconded by Commissioner Ryan, to direct staff to prepare a
future agenda item for commission consideration of a proposal to transfer ownership of Campbell
Plaza to private entity and further coordinate with Salina Downtown, Incorporated for review and
comment on the proposal. Aye: (3) Franz, Ryan,Hodges. Nay: (0). Motion carried.
Mayor Hoppock and Commissioner Davis returned to the meeting.
(9.2) Request for executive session (personnel).
I move the city commission recess into executive session for _ minutes to discuss the City
Manager's performance evaluation based upon the need to discuss personnel matters of non-
elected personnel pursuant to K.S.A. 75-4319(b)(1). The open meeting will resume in this room at
p.m.
21-0007 Moved by Commissioner Davis, seconded by Commissioner Hodges, to recess into executive
session for 30 minutes to discuss the City Manager's performance evaluation based upon the need
to discuss personnel matters of non-elected personnel pursuant to K.S.A. 75-4319(b)(1). The open
meeting will resume via Zoom at 5:42 p.m. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock. Nay:
(0). Motion carried.
The City Commission recessed into executive session at 5:12 p.m. and reconvened at 5:42
p.m.
Also present in executive session: Natalie Fischer,Director of Human Resources.
21-0008 Moved by Commissioner Davis, seconded by Commissioner Hodges, to recess into executive
session for 20 minutes to discuss the City Manager's performance evaluation based upon the need
to discuss personnel matters of non-elected personnel pursuant to K.S.A. 75-4319(b)(1). The open
meeting will resume via Zoom at 6:04 p.m. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock. Nay:
(0). Motion carried.
The City Commission recessed into executive session at 5:44 p.m. and reconvened at 6:04
p.m.
(9.2a) Possible action to follow.
No action was taken.
ADJOURNMENT
21-0009 Moved by Commissioner Hodges, seconded by Commissioner Ryan, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 6:06 p.m.
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[SEAL] Michael L. Hopp ,Mayor
IATTEST:
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Shandi Wicks,CMC,City Clerk
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