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2019 Annual ReportsPage 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Accessibility Advisory Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Coordinated meeting with first responders regarding SAID program.  AAB representative attended Parks and Rec board meetings.  Assisted with providing input for parks projects. GOALS: List three to five new goals that your board/commission has set.  Help market SAID program.  Continue to monitor accessibility concerns within the community.  Continue to educate community on accessibility.  Increase number of meetings per year. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Bill Rowson 3 of 3 100% Jake Wise 2 of 2 100% Jack Davis 1 of 3 33.33% Kristi Marco 1 of 2 50% Kathy Mastin 2 of 3 66% Jan Mendell 1 of 2 50% Brad Daily 1 of 1 100% David Powell 3 of 3 100% Claire Mullen 3 of 3 100% Margaret Finger 1 of 1 100% Taya Smith 1 of 1 100% Lisa Ochs 1 of 1 100% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Animal Control Advisory and Appeals Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Surgery Center Naming rights  Bee Ordinance  Presented BSL repeal to commission  Sound Proof Ceiling tiles in dog kennels GOALS: List three to five new goals that your board/commission has set.  Donation wall  Update front desk area(NACA) OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Dedicated isolation area(NACA)  reorganization of volunteer office space  Officers old office to be repurposed into cat space ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Kim Cunningham 4 of 3 75% Nancy Hodges 4 of 3 75% Nichol Krobe 4 of 3 75% Kelsie Gack (youth member) 4 of 1 25% Jaylee Straub (youth member) 4 of 0 0% Fiona Beal 4 of 4 100% Alisha Jester 4 of 4 100% Lois Madsen 4 of 0 0% Karyl Ann Wilson 4 of 0 0% Marla Aguilar 4 of 0 0% Bruce Richardson 4 of 4 100% Kevin Wright 4 of 1 25% James Nolan 4 of 0 0% Anna Menhusen (youth member) 4 of 0 0% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Arts Humanities Commission ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Approved 2019 Operational Support Grants for the Salina Art Center, the Salina Symphony, Salina Community Theatre, and the Stiefel Theatre.  Approved the recognition of Festival Legacy recipients who are featured in the River Festival print program.  Provided insight and support for the decision to increase Festival admission pricing and transitioning from buttons to wristbands for 2020.  Helped create and adopted a new Smoky Hill River Festival mission statement.  Approved online donations for the Festival and provided important feedback regarding how to improve participation in the Patron Program, especially for young adults and for those on a limited budget. GOALS: List three to five new goals that your board/commission has set.  Explore new ways to ensure cultural arts information is easily accessible including electronic kiosks or message centers.  Continue to provide feedback regarding making improvements to the Festival Patron Program.  Continue to serve as advocates for the Smoky Hill Museum and its programs; the public art program; the River Festival; and encourage community volunteer support for special events. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Commissioners provided important community insight to the staff regarding affordability and accessibility of programs and services offered through the Festival and to the community.  Supported a recommendation to broaden the Community Art and Design Advisory Committee to include an additional at-large citizen appoinment.  Evaluated and provided insight to the importance of a new and more responsive website for the department and the River Festival. Page 2  Assisted in the delivery of Festival commemorative prints to donors and business sponsors and offered thanks for their support.  Approved a new mission statement for the Smoky Hill Museum. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Rod Franz 10 of 10 100% Taylor Gray 5 of 9 56% CJ Hammon 8 of 10 80% Tammy Jarvis 4 of 10 40% Kirstien Kroeger 8 of 10 80% Jacob Palmateer 5 of 7 71% Brittany Riffel 9 of 10 90% Tanya Show 2 of 3 67% Neil Ward 6 of 10 60% Brian Weigel 9 of 10 90% Karl Ryan 5 of 9 56% Maya Daily 2 of 3 67% Layna Kinnaird 0 of 3 0% David Anderson 3 of 6 50% Sadie Smith 0 of 6 0% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: BID #1 Board of Advisors ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Advocated for downtown businesses through the completion of the downtown construction.  Major Salina Downtown Rebranding Project  SDI awarded over $80,000 in Development Incentive Porgram -Façade Improvement funding in 2019.  Continuing to grow and staff the ScultpureTour Salina program for nine years  GOALS: List three to five new goals that your board/commission has set.  Increase foot traffic through downtown events, media, and programming  Implement additional security, maintanence and programming with the addition of CID funding  Find ways to partner with The Fieldhouse, and area hotels to help bring foot traffic to downtown.  Continuing to work with City Manager and city attorney to finalize and complete the Transferee Agreement  Take over downtown pedestrian trash service to help city staff OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  SDI is excited to move forward and work together with the City of Salina with the addition of the CID dollars in helping to champion a healthy and vibrant downtown community!     Page 3 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Mindi Davidson 11 of 11 100% Mike Wilson 10 of 11 90% Larry Bunker 11 of 11 100% Wayne Debey 10 of 11 90% Dagney Stromberg 11 of 11 100% Lee Legleiter 9 of 11 82% Matt Stewart 5 of 11 45% Cassie Streit 9 of 11 82% Stuart Hieger 7 of 11 64% Monty Gilliam (resigned) 0 of 2 0% Nicolette Unruh (resigned) 0 of 2 0% Robin Vandegrift 3 of 11 27% Terry Hauschel 3 of 3 100% Karie Bogart 1 of 3 33% Jacob Wilson 2 of 3 66% of % of % of % of % of % Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Business Improvement District No. 1 Design Review Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  The Design Review Board conducted 17 Regular Meetings during 2019. A total of 22 design review applications were referred to the Board and its administrative staff for review and approval. These included 21 Certificate of Compatibility cases and 1 application for a Sidewalk Café License.  The Design Review Board reviewed a request by JKSK Corporation on behalf of the Barolo Grille for the approval of a Sidewalk Café License to establish a fenced in outdoor dining area in the Strand Public Plaza behind the Barolo Grille Restaurant located at 112 S. Santa Fe. The Design Review Board approved a motion (4-0) to recommend approval of the proposed outdoor dining area on the plaza at their June 13, 2019 meeting. The City Commission approved a Sidewalk Café License Agreement on July 8, 2019.  The Design Review Board reviewed a request by DMA Architects PA, on behalf of the Salina Regional Health Foundation, to allow the renovation of the South 74 feet of the KU School of Medicine building to match the exterior finishes on the north façade of the building located at 138 N. Santa Fe Avenue. The Design Review Board approved the Certificate of Compatibility application (5-0) at their November 14, 2019 meeting. GOALS: List three to five new goals that your board/commission has set:  Assist with the review of Downtown Redevelopment projects that require DRB review and approval to receive building permits. Examples to date have included the Alley Entertainment Center, Homewood Suites Hotel and Stiefel Theatre. Future projects include the Car Museum.  Improve public awareness of the role and responsibilities of the Design Review Board and the conservation and reuse of significant and historic properties in the Business Improvement District.  Assist in the coordination of movable signs and outdoor furniture and front sidewalks and alleyways adjacent to businesses. Page 2  Assist with the implementation of the Downtown Arts and Entertainment ordinance.  Continue to integrate the use of the Design Guidelines for Downtown Salina and Design Review Board Matrix as criteria for project review.  OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  John Burger, Assistant Planner, administered the presentation of applications to the Design Review Board during 2019. His duties included accepting applications, coordinating legal notice, preparing and presenting staff reports at DRB meetings and compiling meeting minutes. John coordinated the review of building, sign and demolition permit applications requiring Design Review Board approval.  Cari Harpster’s 2nd term expired on August 31, 2019. One new member (Haley) was appointed on January 29, 2019. One member (Thomas) resigned from the Board effective January 1, 2020.  The Design Review Board is a seven (7) member Board. The Board currently has five (5) appointed members. Two vacancies exist for Citizen-at-Large appointments. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Gillam, Maggie 14 of 17 82% Harpster, Cari** Haley Helzer 5 of 12 7 of 14 42% (Term Exp. 8-31-19) 50% (Appointed 1-29-19) Heiter, Thomas Martens, Gary Mukesh, Patel Waters, Karla 15 of 17 15 of 17 14 of 17 15 of 17 89% (Resigned 1-23-20) 89% 82% 89% 17 regular meetings held in 2019 Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Board of Zoning Appeals (BZA) ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  During the 2019 calendar year, a total of 9 variance applications were filed with the City’s Planning Division compared to 18 filed in 2018. Eight of the 9 variance applications filed in 2019 were heard by the Board in 2019. One of the applications received met the criteria for an Administrative Variance and was reviewed and administratively approved by staff. Three applications filed at the end of 2018 were reviewed and considered in January 2019.  The Board of Zoning Appeals held 5 of its 12 regularly scheduled meetings in 2019 and held public hearings on a total of 11 applications.  In January 2019, the Board reviewed and approved a variance to the requirement that off-street parking spaces must be accessed from and back into a parking lot driving aisle for the Missouri-Pacific Railroad depot renovation project at North Santa Fe Avenue and Pine Street. The Board also approved a height variance for a detached garage at 510 Aullwood at that meeting. In April the Board approved a lot coverage variance to allow an addition to the Mid-States Energy Works building at 618 North Santa Fe Avenue. At that same meeting the Board approved a lot split variance for 317 and 319 South College Avenue to allow ownership of the property to be split, but denied a variance to allow 319 South College to have two detached garages.  In August, the Board reviewed and approved a floodway variance application filed by Roger Bhakta to allow commercial development of a 6 acre tract of land located at the west end of Coachlight Lane (now Bhakta Court) adjacent to I-70. This property is located in the mapped floodway of Mulberry Creek. In December, the Board reviewed and approved a front yard setback variance to allow an expanded front vestibule to be added to the future Kansas Wesleyan University School of Nursing building at 135 East Claflin. No sign variance requests were heard by the Board in 2019.  As for variances on residential properties, the remainder of the cases heard by the Board involved oversized rear yard storage sheds. During the year, the Board reviewed a total of 11 variance applications and approved 9 requests, denied 1 application and partially approved and partially denied 1 application. Page 2 GOALS: List three to five new goals that your board/commission has set.  In terms of goals, recommendations and needs, the Board of Zoning Appeals concurs with the Planning Commission that the setback requirements for storage sheds located in the front yard setback area on corner lots need to be clarified through a zoning text amendment and some sort of location permit system needs to be created.  One of staff’s goals is to work with the Board to amend its by-laws to address ex-parte contacts in addition to conflicts of interest. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Abner Perney’s term expired on August 31, 2019 and he did not seek reappointment. Steven Dorzweiler was appointed to fill this vacant position on the Board.  John Olson was appointed by the Mayor to serve as Planning Commission representative on the Board of Zoning Appeals.  Luke Sanford was appointed to the Board as a Youth Member.  Full Board membership is seven members and the Board is operating at full membership with seven appointed members. Page 3 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Perney, Abner 3 of 3 100% (Term Expired 8/31/19) Bennett, Brian 1 of 4 25% Sharp, Cale 5 of 5 100% Holmgren, David 5 of 5 100% Fanning, Fred 4 of 5 80% Garcia, Ismael Daniel 3 of 3 100% (Term Expired 8-31-19) Olsen, John* 1 of 1 100% Stanford, Luke 3 of 3 100% (Appointed 4-23-19) Miles, Madison 5 of 5 100% Freiburger, Owen** 3 of 4 75% Dorzweiler, Steven 1 of 2 50% (Appointed 9-1-19) *PC Representative 9-17-19 to present **PC Representative through 8-31-19 5 meetings held in 2019 7 meetings cancelled due to lack of agenda items or a quorum Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Building Advisory Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  The Board held discussion on contractor education regarding credit for attendance of BAB meetings and what constitutes code and non-code credit. A new policy was formed.  The Board heard a code amendment request to amend the Salina Municipal code by adding a specialty contractor license for hood suppression contractors.  The Board held a code appeal hearing for Saddleback Valley Communities (1661 W. Republic). The applicant questioned the interpretation by city staff of the Salina Property Maintenance code. GOALS: List three to five new goals that your board/commission has set.  The Board will work with staff to improve code appeal and property maintenance appeal hearing process.  The Board will continue to address the continuing education needs for the contractors and will provide direction on providing CEU opportunities.  The Board will continue to seek involvement from the design professionals and contractors to assure that we are providing the best service possible to the residents of Salina. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  The board will continue to provide direction to contractors and embrace new ideas regarding continuing education requirements.  The Board held 7 regular meetings and one study session for KORA training. Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Kevin Cool 6 of 7 86% Duane Grace 2 of 4 50% Mark Frazier 6 of 7 86% Scott Krous 6 of 7 86% William McBride 3 of 7 43% Mike McCall 7 of 7 100% David Miller 6 of 7 86% Greg Nichols 4 of 7 57% Rick Walters 5 of 7 71% Ryan White 7 of 7 100% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Convention Tourism Committee ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  While we periodically struggle in meeting quorum, attendance at the C&T meetings has grown. Many non-committee industry professionals attend, representing hotels, meeting spaces, attractions.  Continued our expanded data research via STR (Smith Travel Research) we were able to discuss challenges facing the hotel industry, as performance is leveling out and decreasing in some instances, with forecasts calling for a flat 2020, across the country and beyond. There are many reasons, including being an election year and traveler's thoughts about the economy, social issues, inbound international travel from Asia, and the boom in construction in not only new hotels in virtually every market, but also of meeting venues and related spaces.  We have focused a great deal on marketing Salina as a Cultural Destination, via publications and digital ads.  Several of our committee members provide us with additional volunteer hours preparing materials in the office, serving on committees, and at events where we have a key role, such as KKOA and KSHSAA state championships.  This year we increased marketing of specific events at Tony's Pizza Events Center via the Kenwood/Oakdale Fund. Visit Salina staff works with TPEC marketing staff to enhance their more local marketing to extend into the greater region, increasing our chances to bring event attendees in overnight.  Focus on marketing Salina Fieldhouse has switched somewhat to targeting families to register for tournaments being held. As tournaments succeed and grow, our ability to keep them in Salina, and their impact will be improved. GOALS: List three to five new goals that your board/commission has set.  Expanding the marketing of Salina Fieldhouse, and the ongoing development happening downtown.  Expanding our video and visual presence on our website, social media platforms, and elsewhere.  Further enhancement of the Destination Salina program. Page 2  Generating even more buzz about the cultural opportunities in Salina, through the Cultural Destination campaign and partnerships with cultural attractions.  Continuing the rebirth of Salina as a destination for conventions and meetings, and build on our reputation for Sports & Special Events. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Facility needs for retention and expansion of visitor oriented events, i.e. Baseball and Softball fields/parks.  Expanding the non-paid marketing of the community through media, blogging and other means.  Continuing to maintain relevant and reliable data about the visitor/tourism industry in this area.  Even stronger marketing partnerships with Salina 2020 and Downtown Salina as the capital projects proceed and are completed in the heart of the community.  Significant concerns regarding physical condition, appearance and reputation at a couple of lodging facilities. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Joe Hay 0 of 8 0% Don Weiser 3 of 3 100% Eric Brown 5 of 5 100% Rachel Dix 3 of 8 38% Nicholyn Strome 6 of 8 75% Mike Harmon 1 of 8 13% Lyle Parks, Chairman 7 of 8 88% Lori Trow 2 of 7 29% Byron Norris 7 of 8 88% Jennifer Sturges 7 of 8 88% Kathy Tolbert 8 of 8 100% Monica Balthazor 2 of 3 67% Page 1 CITY OF SALINA DEPARTMENT ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Salina Heritage Commission ACCOMPLISHMENTS: List three to five accomplishments your department has achieved.  The Heritage Commission conducted 3 Regular Meetings and 3 Special Meetings during 2019. Two (2) Certificate of Appropriateness applications that proposed changes to designated historic properties were submitted to and approved by the Commission during 2019.  The State Historic Preservation Officer (SHPO) submitted one (1) National Register nomination form to the Heritage Commission during 2019 requesting comments as a Certified Local Government on the eligibility of the former National Bank of America building for the Register of Historic Kansas Places and the National Register of Historic Places. As the reviewing agency under the Certified Local Government Agreement with the SHPO, the Heritage Commission reviewed and received public comment at an advertised October 23, 2019 public hearing and endorsed the nomination based on the National Register Criteria for Evaluation provided by the National Park Service. The Heritage Commission recommendation and meeting minutes were forwarded to the City Commission with a draft Resolution of Support. The City Commission concurred with the Heritage Commission recommendation at their November 4, 2019 meeting and a report was forwarded to the SHPO for the former National Bank of America, 100 South Santa Fe Avenue. The property was entered on the Register of Historic Kansas Places by the Kansas Historic Sites Board of Review on November 16, 2019. The nomination was forwarded to the National Park Service. National Register status for the property is pending.  The Heritage Commission reviewed an application filed by Jones Gillam Renz Architects, on behalf of the Stiefel Theatre for the Performing Arts, requesting the approval of a Certificate of Appropriateness to allow the repair and rehabilitation of damaged brick and terra cotta on the exterior walls and the reconstruction of the top tiers of the historic tower of the Stiefel Theatre at their October 30, 2019 meeting. The application was approved.  The Salina Heritage Commission presented Awards for Excellence in Historic Preservation at a Special Meeting on May 29, 2019. The awards recognized projects that have preserved and enhanced designated historic properties in Salina. Award plagues were presented to owners and design professional for three (3) commercial properties and two (2) residential Page 2 properties. The awards were presented in conjunction with Historic Preservation Month by the National Trust for Historic Preservation. (A copy of the Awards Program is attached)  No nominations were submitted during 2019 requesting local landmark designation or the creation of a historic district. GOALS: List three to five new goals that your department has set.  Actively assist property owners in nominating their properties to the National Register of Historic Places and/or Register of Historic Kansas Places to qualify for preservation incentives such as the State and Federal Rehabilitation Tax Credit Program.  Develop and adopt a standardized review process and review procedures for requests to place historical and commemorative markers on public and private property.  Encourage the enactment of additional economic incentive programs to promote preservation and rehabilitation of Salina’s historic properties and neighborhoods.  Develop information about the City’s historic preservation program for inclusion on the City of Salina’s Community and Development Services web site. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  The Heritage Commission is a seven (7) member board and currently has five (5) appointed members. Appointments for an Architect and Historian are unfilled positions at this time.  The Salina Heritage Commission maintains membership in the National Trust for Historic Preservation, the National Alliance of Preservation Commissions and the Kansas Preservation Alliance. These memberships provide timely information regarding initiatives in preservation planning in other jurisdictions.  Daniel Baffa served as Planning Commission representative on the Heritage Commission during 2019. He was reappointed to serve in this position in 2020.  Youth representatives Adelaide Easter and Braden Stack also attended Heritage Commission meetings in 2019. Page 3 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Baffa, Dan* 4 of 6 67% Gilmore, Joshua** 2 of 4 50% Johnson, Larry** 3 of 3 100% Driskell, Alex 2 of 2 100% (Appointed 9-1-19) Reynolds, John 6 of 6 100% Silverman, David 5 of 6 83% Tuzicka, Bill 3 of 6 50% Blechle, Amanda*** (Historian) 5 of 5 100% (Appointed 2-12-19) * PC Representative ** Former member – Resigned during 2019 *** Former member -- Resigned (1-6-20) 3 Regular Meetings and 3 Special Meetings held in 2019. 1 study session held 1 meeting cancelled due to lack of a quorum Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Human Relations Commission ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Commission completed first community wide diversity event with 150+ in attendance.  Commission increased involvement in public outreach activities.  Commissioners completed two additional training meetings in 2019. GOALS: List three to five new goals that your board/commission has set.  Continue to monitor Commission goal completion statistics throughout the year.  Increase Diversity/Cultural Awareness education in the community.  Promote Social Justice education in the community.  Increase community involvement. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Sheila Kjellberg 7 of 8 87.5% Terri Hostetler 5 of 5 100% Stephanie Holt-Burse 7 of 9 77% Chris Cadle 9 of 9 100% Claudia Quezada-Commerford 1 of 3 33% Nancy Jo Leachman 6 of 9 66% K. Willow Leenders 9 of 9 100% Amanda Weishaar 1 of 3 33% Monshonda Booker 1 of 4 25% John Burchill 3 of 4 75% Kristi Marco 4 of 4 100% Chanel Thomas 0 of 4 0% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Library Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved. ❖ The Library policy manual was reviewed and updated. ❖ The Salina community summer reading goal was 25,000 which was exceeded. Community members of all ages read 27,728 items. ❖ Digital materials circulation increased by 30,000. ❖ A Read Aloud program was established. Outreach staff go to memory care facilities and read short stories or picture books that appeal to adults. ❖ Adult and youth borrowers increased. Meeting room use increased. GOALS: List three to five new goals that your board/commission has set. ❖ Growth of the hotspot lending program. ❖ Implementation of additional nontraditional items for checkout. ❖ Review signage and implement changes as needed. ❖ Continue to work through the Master Plan items with the Building Authority subcommittee. ❖ Evaluate room usage/needs. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of. ❖ A strategic plan was created in 2019 and is being utilized in 2020. ❖ 2020 annual work plans were created for staff. ❖ Staff training is regularly scheduled for 2020. ❖ Safety training with Homeland Security took place in 2019. Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Judy Nold 10 of 12 83% Mary Lemon 11 of 12 92% Brendan Burke 12 of 12 100% David Gresier 9 of 12 75% Philip Bowman 11 of 12 92% Gerry Cox 7 of 8 88% Trent Davis 9 of 12 75% Karen Bonar 10 of 12 83% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Parks Recreation Advisory Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Members of the advisory board were invited to participate in the Parks Tour with City Commission  Chamber of Commerce/Visit Salina reported on the Fieldhouse Economic Impact which showed an impact of $2,159,396 for the year 2018.  Fiberglass water slide painting was completed at Kenwood Cove.  Received reports from Lauren Driscoll (Special Events Permitting), Max Iselin (Camp Salina), Brad Anderson (Smoky Hill River Festival), Brett Lamer (Tree Board Report), Rick Martin (Upgrading Park Structures), Police Sgt. Rupert (Fishing with a Cop) and Mike Hargrave (Joe Milbradt Pavilion at Salina Municipal Golf Course.)  Salina Municipal Golf Course implementing project for irrigation upgrade. GOALS: List three to five new goals that your board/commission has set.  Continued focus on vandalism prevention and associated costs.  Complete playgrounds and other facility projects.  Evaluate best practices for communication of programs to the public.  Evaluate staffing for Parks, Fieldhouse and Facility Maintenance. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Plan to fix the Fieldhouse floor was approved by City Commission.  Salina Citizen Larry Pankratz raised $9.000 of the $11,000 needed for the sounds garden renovations at Oakdale Park.  Gymnastics transition of program and equipment to Genesis.  Applied for and received grant for new and used soccer equipment to be available for disadvantaged youth.  New Parks and Recreation logo design has been finalized and approved. Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Doug Rudick 8 of 8 100% Mary Bender 9 of 12 75% Joe Hay Jr. (Commissioner Rep.) 5 of 12 42% Mark Bandre 11 of 12 92% Melanie Hedgepeth 9 of 12 75% Cade Thomas (Student Member) 4 of 8 50% Gabe Grant 9 of 12 75% Jim Fletcher 5 of 8 63% Brad Dix 8 of 12 67% Samuel Stone (Student Member) 6 of 7 86% Matthew Smith 4 of 4 100% Gary Denning 4 of 4 100% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Planning Commission ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Reviewed the proposed 2020 CIP for conformance with the Comprehensive Plan as required by state law.  Conducted its Annual Review of the Salina Comprehensive Plan in March.  Held study sessions on the Role and Responsibilities of the Planning Commission, including the Planning Commission bylaws and the City’s Ethic’s Policy. No joint study sessions were held with the City Commission in 2019.  The Planning Commission reviewed and made recommendations or reached final decisions on 37 land use related applications in 2019, including Comprehensive Plan amendments, zoning text amendments, annexation requests, zoning map changes, PDDs, conditional use permits, special use permits, final site plans and subdivision plats. This compares with 37 cases heard in 2018 and 30 applications heard in 2017.  One major Planning Commission accomplishment in 2019 was the adoption of a new section in the sign regulations regulating the placement of signs in the public right-of-way. This text amendment also addressed the placement of temporary yard signs during “election season.” Another complex issue that required multiple meetings to work through was amendment of the City’s Wireless Communications Facilities ordinance (Sections 42-69 and 42-70) to come into conformance with state law and changes in FCC regulations. The Planning Commission recommended that Section 42-70 regulating the placement of wireless communication facilities in the right-of-way be repealed in its entirety and replaced by a new set of aesthetic standards in Chapter 35 but additional work with the City’s legal counsel is needed to finalize these amendments.  The Planning Commission reviewed and approved two Comprehensive Plan Land Use Map Amendments, one at the west end of Coachlight Lane (now Bhakta Court), Conservation Area to Commercial and one in the vicinity of Claflin Avenue and South Fourth Street, Urban Residential to Public / Quasi- Public. The Planning Commission also recommended approval of zoning changes associated with these projects. The Planning Commission recommended approval of a zoning change from A-1 to C-7 at the west end of Coachlight Lane and from R-1, R-2 and R-3 to U (University) for Kansas Page 2 Wesleyan University’s President’s residence and future School of Nursing facility.  The Planning Commission recommended approval of zoning map amendments for a duplex at Reynolds and Lincoln, a new Club Car Wash on the site of the former skating rink on Market Place and a new residential subdivision – the Wheatland Valley Addition. An application to rezone the southeast corner of North 9th Street and Stimmel Road was denied.  Two Planned Commercial districts were approved in 2019, a Planned Commercial district for a digital billboard north of Long-McArthur Ford and Planned Commercial district for a new storage building on Beverly Drive.  Two Planned Development District applications were reviewed in 2019. Both were withdrawn by the applicant.  Conditional Use Permits were approved for a new Police Training Facility on Yost Drive and Police Department parking lot at North 10th and Elm Streets. Two new vapor lounges and one tattoo parlor were approved in 2019. A Conditional Use Permit for a proposed outdoor patio at YaYa’s Euro Bistro on South Santa Fe was also approved.  One final plat of a new residential subdivision was approved in 2019, Wheatland Valley Addition. Approval of this subdivision plat added 78 lots to the city’s inventory of platted residential lots. A proposed replat of a portion of an existing subdivision is still under review.  No annexation requests were reviewed in 2019.  Two (2) new farmer’s market locations, a roadside stand at Mid-State Plaza and a food truck park at the former Masonic Temple were approved in 2019.  Planning staff administratively approved cellular antenna co-locations but no cases came before the Planning Commission.  Landscaping Awards Program – The Planning Commission continued its Landscaping Awards Program to recognize projects that have enhanced the appearance of the community. In 2019 three landscaping projects were recognized. See attached award program. GOALS: List three to five new goals that your board/commission has set.  Schedule a joint City Commission / Planning Commission study session to discuss land use and planning issues  Implementation of a proposed new Downtown Arts and Entertainment District Ordinance  Review the City’s Recommended Xeriscaping Plant List Page 3  Wireless Communication Facilities – Finalize amendments needed to conform with FCC regulations and state law.  Conduct additional research into options for allowing accessory dwelling units on single-family residential properties  Complete comprehensive rewrite of Conditional Use Permit provisions in the Zoning ordinance, including a clarification of the protest petition process.  Amend / modify Planning Commission By-laws to address ex-parte contacts in addition to conflicts of interest.  Complete review of parking lot surfacing requirements in residential and industrial districts. Adopt supporting definitions. Clarify how required off-street parking is computed.  Adopt zoning ordinance changes recommended by the Planning Commission regarding permit requirements for storage sheds on residential corner lots OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  The Planning Commission had nine appointed members for all of 2019. In August 2018 Greg Lenkiewicz was reappointed to the Commission and Joshua Gilmore was appointed to fill the expired term of Wally Storey. Full membership of the Planning Commission is nine members and the Planning Commission currently has nine appointed members and is operating at full membership. Owen Freiburger submitted his resignation effective January 31, 2020 so the Planning Commission will have one vacancy.  The Planning Commission had a youth representative in 2019, Spencer Angell, a Central High School student. A second youth representative, Tyler Campbell, has been appointed effective January 7, 2020.  Owen Freiburger served as Chair and Greg Lenkiewicz served as Vice-Chair of the Planning Commission for the first eight months of 2019. Greg Lenkiewicz was elected as the new Chair of the Planning Commission and Barb Goode is Vice-Chair for the coming year. John Olson serves as representative on the Board of Zoning Appeals and Daniel Baffa is the Commission’s representative on the Heritage Commission.  The terms of four current members (Mona Eisenhauer, Barb Goode, Joan Jackson and Scott Lang) expire in August 2020.  Krystal Norris, the City’s Development Coordinator, continues to handle the former duties of the Planning Administrative Assistant. Dean Andrew, Dustin Herrs and John Burger continue to make up the Planning staff. Lauren Driscoll is the Director of Community and Development Services. Page 4 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Baffa, Daniel 16 of 22 80% Eisenhauer, Mona 14 of 20 70% Freiburger, Owen 21 of 22 75% Gilmore, Joshua 6 of 7 86% (Appointed 9/1/19) Goode, Barbara 18 of 20 90% Jackson, Joan Lang, Scott 17 of 20 17 of 20 85% 85% Lenkiewicz, Greg Olson, John Storey, Wally* 12 of 20 15 of 20 11 of 13 60% 75% 85% Spencer Angell** 5 of 20 25% Brull, Kate** 3 of 12 25% (Appointed 2/12/19) * Term Expired 8/31/19 ** Youth Member 20 regular meetings held in 2019 2 study session meetings held (No joint City Commission / Planning Commission study sessions were held) 3 meetings cancelled due to lack of a quorum or lack of agenda items - — — — — — — — — — — — Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Salina Airport Authority ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Completed the first full year of regional jet service to Denver and Chicago. United/Skywest passenger enplanments during 2019 equaled 19,710 which was up 35% year-over-year. United/Skywest dependability was superb with 98% completion of scheduled flights with weather factored in and 100% when controllable (maintenance, crew, etc.)  In partnership with KDHE and the Salina Public Entity group (SAA, City, USD 305 and K-State) completed the RI/FS/CAD portions of the Schilling Environmental Project and prepared for mediation.  Secured multiple long-term leases including 1 Vision Aviation and LifeSave Transport.  In partnership with FHSU's Docking Institute, completed and published the 2019 Salina Airport and Airport Industrial Center Economic Impact Report.  Supported numerous military, civilian and government FOL (forward operating location) exercises at the Airport generating over $4.6 million in direct community economic impact GOALS: List three to five new goals that your board/commission has set.  Continue to market available buildings, hangars and development lots and achieve an 80% building occupancy rate. (Currently at 71%)  Complete Runway 17/35 rehabilitation and engineering design.  Continue air service development and marketing efforts and complete the Terminal Master Plan Update.  Complete the Schilling Project mediation.  Actively pursue aviation and industrial center businesses. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  The SAA will work with its partners to support community efforts to attract and retain skilled workers. Page 2  Support implementation of the K-State Polytechnic Global Aeronautics Initiative.  Complete a T-Hangar construction feasibility study.  Continue to partner with Ft. Riley on APOE/D Operations.  Secure FAA grant funding for airport improvements. ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Kent D. Buer 15 of 16 94% Troy L. Vancil 14 of 16 88% Brian Weisel 15 of 16 94% Alan Eichelberger 14 of 16 88% Kristin Gunn 14 of 16 88% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Salina Community Economic Development Organization ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Announcement of 1 Vision Aviation locating in Salina  Continued Growth of Startup Salina and it's programs & activities  Promotion and marketing of Salina to industrial consultants, companies & Kansas Department of Commerce.  Hosting of the 2019 UAS Tech Forum in Salina  Development and promotion of the Co-Working Space at the Temple GOALS: List three to five new goals that your board/commission has set.  Locate 2 to 5 companies in 2020  Develop New Entreprenurial Programs to assist startups  Further Expansion of the Global Aviaiton Initiative and activities at KSU Polytechnic Campus in Salina.  Continued expansion and use of Baker-Donelson firm promoting military activies here at Salina Airport Authority.  Growth and use of the SCORE and SBA programs by entrepreneurs here in Salina. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Elected to 2nd VP position for the Kansas Economic Development Alliance with responsibility for legislative agenda for the organization. Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Cheryl Murray 8 of 12 67% Lloyd Davidson 11 of 12 92% Jeff Thompson 8 of 12 67% John Gunn 10 of 12 83% Paula Fried 10 of 12 83% Pete Brungardt 8 of 12 67% Brian Richardson 10 of 12 83% Gayle Martin 12 of 12 100% Frank Hampton 11 of 12 92% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Housing Authority ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Completed Physical Needs Inspections on Public Housing units  Completed appraisals on Public Housing units for conversion  Completed Environmental Reviews of Public Housing units for conversion  High Performer on Public Housing Assessment for FY19  High Performer on Section Eights Assessment for FY19 GOALS: List three to five new goals that your board/commission has set.  Letter of Support for conversion approved by City  Support the creation of affordable housing in Salina  Approve disposition plans for scattered site units  Approve RAD plans for attached units  Find property and approve construction of affordable units OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  The board would like to request that the PILOT paid to the City be waived to be used for much needed low income housing needs  The Board created the non-profit, Salina Housing Services, and is helping to manage Pioneer President's Place.  Completed FY19 Audit with no findings  Applied for and received 30 additional vouchers for non-elderly disabled families.  Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Eric Brown 10 of 10 100% Kim Trigg 8 of 10 80% Gary Hobbie 5 of 5 100% Susan Weis 10 of 10 100% Shayla Betts 1 of 2 50% Beth Bosch 4 of 4 100% of % of % of % of % of % of % of % of % of % of % of % of % of % of % 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Saline County Solid Waste Management Committee ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Reviewed the 2019 Saline County Solid Waste Management Plan and recommended that it be renewed without changes; received notice of plan approval from the Kansas Department of Health and Environment (KDHE) on 12/03/19.  Reviewed staff reports on refuse collection, recycling, HHW and landfill operations and made recommendations to staff regarding municipal solid waste collection, disposal, and diversion within Salina and Saline County.  Made recommendations to the City Commission on curb and alley refuse, recycling and yard waste collection in Salina.  Two Committee members participated in the 2019 Kansas Works! Conference held from 3/19-21/19, in order to gain awareness of solid waste management programs throughout Kansas and share findings with the other Committee members.  Several Committee members addressed City Commissioners during study sessions to discuss solid waste management, including but not limited to topics on automated refuse collection, SDRC and subscription recycling operations and yard waste collection in Salina. GOALS: List three to five new goals that your board/commission has set.  Identify and recommend topics for public education and community outreach to reduce the amount of waste in Salina and Saline County.  Identify and recommend ways to inform the public about and fill vacancies on the Saline County Solid Waste Management Committee.  Review the 10-year planning horizon for the Saline County Solid Waste Management Plan and make recommendations to staff. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of.  Encouraged City staff to consider operational options supporting a pay-as- you-throw waste collection system that could help encourage recycling and reuse.  Reviewed and discussed staff plans for future annual e-waste events and encouraged staff to consider alternative collection methods for e-waste. 2  Reviewed facility data and discussed the need to increase participation at the HHW’s reuse center, which assisted 813 customers in the Reuse Center (730 in 2018).  Reviewed facility data and discussed the need to increase participation in the HHW drop-off program, which processed 3,096 customers with 42 tons of material processed (2,984 customers and 39 tons in 2018).  Reviewed and discussed the City’s site restoration of the closed City dump located at the old animal shelter and SPD shooting range on K140 Highway. The City is required to cover all exposed waste by adding 18 inches of soil to the entire site. Staff is waiting for a determination into the possible use of silt from the river restoration project as an alternative cover material.  Reviewed and discussed the importance of continuing to look for ways to reduce the landfill waste stream.  Reviewed and discussed program efficiencies related to various refuse collection methods.  Reviewed and discussed the importance of employee safety related to solid waste operations, which, according to the Bureau of Labor Statistics, was listed as the fifth most dangerous job in the U.S.  Continued to help staff consider options for for the City’s current subscription recycling and yard waste collection systems.  Supported staff plans to continue planting additional fast growing, deep- rooted trees specifically chosen to help reduce the spread of Volatile Organic Compound (VOC) contaminant plumes on or near landfill property.  Reviewed and discussed the landfill yard waste site, which received 9,192 customers (8,494 residential, 539 commercial customers and 159 loads from other City departments) resulting in the collection of 5,987 tons of limb debris. The site also provided 48 loads of firewood to citizens.  Reviewed and discussed landfill litter collection, which required 818 hours or about 102 days of staff time. Temporary employees spent an additional 187 hours and Court Services personnel spent an additional 68.75 hours collecting litter at the facility.  Discussed the 11th annual E-Waste Collection event, which hosted 490 customers and collected 40 tons of e-waste, the second largest number of customers since the first event that took place in 2009 (432/31 tons in 2018).  Encouraged public discourse regarding the future of refuse, recycling, and yard waste collection in Salina. 3 ATTENDANCE: List all members who have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Chris Pembleton *Term ended 08/31 0 of 2 0% David Salazar *Term ended 08/31 0 of 2 0% Dustin Burgardt *Term ended 08/31 0 of 2 0% Phil Black *Term began 09/01 0 of 1 0% Michael Ramage *Term began 01/14 1 of 3 33% Charles Weathers 2 of 3 66% Rev. Noni Strand 2 of 3 66% Shawn Esterl 2 of 3 66% Tom Bell *Term began 01/14 2 of 3 66% Ann Kinsler *Term began 09/01 1 of 1 100% Brent Campbell *Term ended 08/31 2 of 2 100% David Driscoll *Term began 09/01 1 of 1 100% Hillary Richards *Term began 09/01 1 of 1 100% Jack Jackson 3 of 3 100% Joan Ratzlaff *Term ended 08/31 2 of 2 100% Mary Mertz 3 of 3 100% Page 1 CITY OF SALINA BOARDS AND COMMISSION ANNUAL REPORTING FORM Annual Report of the Year: 2019 BOARD: Salina Tree Advisory Board ACCOMPLISHMENTS: List three to five accomplishments your board/commission has achieved.  Assisted in the plan for those property owners that lost trees during the 9th Street Project Phase 2. We had 31 trees removed and were able to get get 8 replaced on 9th Street and the other 23 were placed in our parks throughout the city.  Lobbied to allow property owners that lose ROW trees in projects that are done by the city to be able to replace the trees in the ROW. Previously they had to replace the trees somewhere on their property outside of the ROW.  Returned to Kansas Wesleyan University to co-host an Arbor Day Event. This event celebrated Arbor Day, as well as the City of Salina being named Tree City USA for the 29th year, and KWU being named Tree Campus USA for the first time. GOALS: List three to five new goals that your board/commission has set.  We were able to nearly reach our goal from 2018 of getting the Tree Advisory Board's seats all filled. We got all but 1 seat filled. Now it is getting our meetings to be more involved. Attendance was down in 2019, which can happen, but we need to strive to have better attendance and more involvement.  We would like to attempt to have more talks by people outside of the tree board. Last year, Jason Graves came and talked about some of the things that the Kstate Research and Extension team is doing, and the board really enjoyed that. More of those types of talks may help increase attendance as well.  Make sure we name a Gold Leaf Award recipient this year. Last year, due to not having a meeting in September, no award was given out. We don't want to make that mistake again this year. OTHER ITEMS OF INTEREST: (Optional) List any items that you feel would be beneficial for the City Commission to be aware of. Page 2 ATTENDANCE: List all members that have served during the reporting year. Please enter the number of meetings attended and the number of total meetings. Enter each member’s percentage of attendance. Member Meetings Attended Percentage Sydney Soderberg 5 of 5 100% Ken Guest 4 of 5 80% Harry Phillips 5 of 5 100% Maure Weigel 4 of 5 80% Kristin Kraemer 2 of 5 40% Mary Schaffer 3 of 5 60% Molly Michaelis 3 of 5 60% Ally Cochran 1 of 3 33% Doug Rudick 1 of 1 100%