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11-09-2020 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS November 9,2020 4:00 p.m. The City Commission convened at 3:45 p.m. for Lower Smoky Hill Water Supply Access District ro 4th Quarter Board Meeting at City-County Building, Room 107. Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners Trent W. Davis, M.D., Rod Franz, and Karl Ryan. Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. Absent: Commissioner Melissa Rose Hodges. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Deborah Corrales, Salina, provided information on the pit bull ban. She also handed out handwritten information regarding insurance companies covering dogs and the Denver Colorado's pit bull ban to staff and the City Commission. Norman Mannel, Salina, provided his thoughts on Veterans Day and the lack of proclamations on the agenda. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of November 2, 2020. 20-0363 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (4). Nay: (0). Motion carried. ADMINISTRATION (7.1) Resolution No. 20-7898 recognizing applicants and allocating funds for the 2020 Kansas Community Development Block Grant-Corona Virus (CDBG-CV). Lauren Driscoll, Director of Community & Development Services, explained the request, fiscal impact and action options. Commissioner Franz asked if the six (6) month requirement was based on when the City spent the money and not when the applicant spent it. Ms. Driscoll stated it was based on Page 1 when the grant money was awarded and when the City gave it to the sub-recipients. She 4 continued to state since it was a reimbursement, the sub-recipients had already spent the money. N Commissioner Ryan asked what Metzger Homes was. Ms. Driscoll stated they were a home repair company and managed rental properties. u, Commissioner Ryan asked where the Food Bank came into this. Ms. Driscoll stated the Food Bank did not apply for the grant and the Food Bank stated it was harder to identify the Census tracts for those that came into the facility for food. N Commissioner Ryan asked about the recipients that did not provide documentation on their expenses and if there was some level of conversation with the recipient on the documentation needed. Ms. Driscoll stated the applicant had to apply some type of information on the amount they were requesting. She continued to state that once the additional documentation was received, there were items that were pulled out and verified by the State. Commissioner Ryan asked if the entire administrative fees that were charged by NCRPC for administering the program would be spent. Ms. Driscoll stated NCRPC would be paid the entire$15,000 amount due to all of the work they performed. Commissioner Franz stated he was surprised there were not more applicants, especially in the hospitality industry. Ms. Driscoll stated the department received a lot of calls but only received ten (10) applications. She continued by stating the eligibility requirements for the hospitality industry. 20-0364 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 20- 7898 recognizing applicants and allocating funds for the 2020 Kansas Community Development Block Grant-Corona Virus (CDBG-CV). Aye: (4). Nay: (0). Motion carried. (7.2) Salina Fieldhouse Programming. Travis Scheele, Recreation Superintendent, explained the request, fiscal impact and action options. Commissioner Ryan asked if the same full-time person handled the high school basketball and adult basketball programs. Mr. Scheele stated yes. Mayor Hoppock asked what happened to the full-time staff person that handled the basketball program. Mr. Scheele stated the person that was in the position gave his two (2) week notice in October and staff just posted the job opening. Mr. Scheele continued to explain the turf soccer programming. Michael Schrage, City Manager, explained the funding of the soccer program. Mr. Scheele continued to explain the drop in program for basketball, volleyball and Ipickleball and a summary of additional considerations. Commissioner Davis asked what staff's ruff estimation of participants in the youth basketball program and adult basketball program. Mr. Scheele stated in the past it had been between 10 and 24 teams and adult there were 13 teams in 2019. Commissioner Davis asked if the new full-time position would be filled in time for the basketball programming. Mr. Scheele stated he could not promise that the position would be in place in time for the December start of the basketball programs. Page 2 Commissioner Franz thanked staff for their hard work and recommended postponing the decision for a couple weeks due to the uptick in COVID cases. Mr. Schrage stated he was aware of the issue and he did not task staff to look at that. Commissioner Franz stated he would like an update from Saline County regarding the uptick in COVID cases. Commissioner Ryan asked at what point would delaying the programming cause issues for staff. Mr. Scheele stated that the individual programming were more difficult than the team programming. Commissioner Davis provided his thoughts on the increase in cases and programming of the facility. A conversation ensued between the City Commission and Mr. Schrage regarding the increase in COVID cases and the facility programming. Mayor Hoppock asked if there was not contingency for staff resignations. Mr. Scheele stated there were two (2) other recreation leaders that ran other sports programming. Chris Cotten, Director of Parks & Recreation, stated there were additional vacancies in the department due to retirements. Commissioner Davis asked if there was a maximum number of individuals in the facility. Mr. Scheele stated there was a two (2) spectators per participant limit but no other limit except the facility limit. Commissioner Davis asked how many drop in participants showed up. Mr. Scheele stated there was a variety of participants in the past. Commissioner Davis asked approximately how many applicants had staff seen in the past. Mr.Scheele stated the job had been posted to various online sites. Commissioner Davis asked if there were other avenues in town for kids in town that did not make a team. Mr. Scheele stated no other than drop in programming. Mayor Hoppock stated he thought it was best to move forward and if there were circumstances related to COVID,those would be handled appropriately. Mayor Hoppock provided his thoughts on high school basketball and adult basketball programming. Commissioner Davis asked if there were other employees in other departments that could take temperatures. Mr. Schrage stated it would be difficult to move employees from departments to help cover for another department. Jacob Wood, Deputy City Manager, stated there were a lot of shortages in a lot of departments. He continued to state staff had conversations on the reorganization of positions within the City. Mr. Schrage stated he was hopeful the timeline would work out to get a staff person hired to meet the programming timeline. 20-0365 Moved by Commissioner Ryan, seconded by Commissioner Davis, to authorize the projected expenses of $44,383 for the proposed Salina Fieldhouse modified programming approach for November 2020-March 2021 and including high school recreation basketball and adult recreation basketball and drop-in programming. Commissioner Davis asked if the basketball programming would return to the City Commission for consideration in the future. Mr. Schrage stated the programming was only before the Page 3 Governing Body due to the financial impacts and health impacts. He continued to state the programming was typically handled internally by staff. Mayor Hoppock called the question. Aye: (3). Nay: (1) Franz. Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS 79 Commissioner Franz stated he would like to have the County Health Officer come and provide an update on COVID with information on the increase in COVID cases. Mayor Hoppock asked if staff could contact the County Health Officer to see if he could attend a meeting. Michael Schrage, City Manager, stated he could contact the County if there was a consensus of the Governing Body. Commissioner Davis asked if the representative would be the health officer. Commissioner Franz stated it could be the health officer or a representative. Mr. Schrage stated he could staff it through. ADJOURNMENT 20-0366 Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The meeting adjourned at 5:08 p.m. 7,1-7"7"" [SEAL] Michael L. Hop ,Mayor ATTEST: • canU/tOLl:- laiV Shandi Wicks, CMC,City Clerk Page 4