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09-21-2020 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS September 21,2020 4:00 p.m. The City Commission convened at 2:00 p.m. for Police Department presentation regarding Citizen Review Board and 1033 Surplus Property Program at Tony's Pizza Events Center, Great Plains Manufacturing Conference Hall South (formerly Heritage Hall South), 800 The Midway. Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City 79. Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:11 p.m. in Room 107, City-County Building. Mayor Hoppock apologized for the meeting starting late due to the study session being held at a different location. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners Trent W. Davis, M.D., Rod Franz,Melissa Rose Hodges, and Karl Ryan. Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,City Clerk. AWARDS AND PROCLAMATIONS (3.1) The month of September, 2020 as "Big Brothers Big Sisters Month" in the city of Salina. Amanda Otto, CEO with Big Brothers Big Sisters, read the proclamation and announced associated events. (3.2) The week of September 17-23, 2020 as "Constitution Week" in the city of Salina. Melissa Stuchlik, Regent of the local Daughters of the American Revolution, read the proclamation and announced associated events. CITIZENS FORUM Dalton McDowell, 514 S. Ninth Street, asked the City Commission to rethink the mask order. Miranda Bachman provided her thoughts on the 1033 Program and the Sunflower Coalition proposal. She also provided her thoughts on the timing of the meeting and the need to look at an evening or weekend meeting. Darien Henderson, 4326 N. Turner Lane, stated he owned a small company in Salina and allowed his employees to attend the study session or meeting today. He continued to provide his thoughts on the Sunflower Coalition proposal and the 1033 Program. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of September 14,2020. 20-0309 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. Page 1 ADMINISTRATION (7.1) Saline County Jail Presentation. Roger Soldan, Saline County Sheriff, made a presentation on behalf of Saline County with an overview and update on the upcoming ballot measure relating to funding a Saline County jail project. Phil Smith-Hanes, Saline County Administrator, explained the sales tax revenue for the county, the potential increase, average annual number of jail admissions, average annual number of trips made to transport inmates and approximate amount of tax revenue generated annually. Commissioner Davis asked if the total sales tax would be over 10% in the project was approved. Michael Schrage, City Manager, stated the base rate would not be over 10% but the downtown Community Improvement Districts would be over 10%. Commissioner Hodges asked what the breakdown for the daily inmates were. Sheriff Soldan stated there were some that came from district court but a majority of the inmates were based on the severity of the crime. Commissioner Hodges asked if the inmates were already sentenced or waiting to be sentenced. Sheriff Soldan stated very few people had been sentenced that were in the jail right now. Commissioner Davis asked if the county budget was going to be increased to add the additional programs. Mr. Smith-Hanes stated the Sheriff's department budget would be increased starting in 2021 and would be increased for several years. He continued to state the cost to operate a new facility was cheaper than maintaining the current facility due to the contract housing. Commissioner Ryan asked if the 1% sales tax currently was going to support the project. Mr. Smith-Hanes stated the county's portion of the 1% went into the general fund and funded the general fund services and the county did not have any outstanding indebtedness other than a small project (Kipp Road) that was being paid for by the residents. Commissioner Ryan asked if a mill levy increase was an option. Mr. Smith-Hanes stated Saline County staff thought it was the best option to go with a sales tax increase to allow the sales tax from the money spent by the residents outside of Saline County to help pay for the project. (7.2) First reading Ordinance No. 20-11042 authorizing the execution of a Loan Agreement between the City of Salina, Kansas and the State of Kansas for the purpose of financing improvements to the City's water distribution system, (Kansas Public Water Supply Loan Fund Project No. 2997). Martha Tasker, Director of Utilities, explained the agreement, improvements, fiscal impact and action options. Commissioner Franz asked if the original authorization, from 2010, would need to be changed with the project going over the original amount. Ms. Tasker stated she was not anticipating that question and staff would need to ask bond counsel. Michael Schrage, City Manager, stated that would be a homework item for staff. Mayor Hoppock asked if the project would cover 2021 and 2022. Ms. Tasker stated due to COVID-19, the project timeline was altered and staff would need to make slight Page 2 adjustments to the water rates depending on the project timeline. Commissioner Hodges asked if there would be a rate increase for water and sewer rates. Ms. Tasker stated the rate increase was already included in the water and sewer rates. Mayor Hoppock mentioned the interest rate for the loan. Ms. Tasker explained the interest rate and the rate provided in the past and stated we would be getting more work done for the dollar. 20-0110 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to pass Ordinance No. 20- 11042 authorizing the execution of a Loan Agreement between the City of SalMa, Kansas and the State of Kansas for the purpose of financing improvements to the City's water distribution system, (Kansas Public Water Supply Loan Fund Project No. 2997) on first reading. Aye: (5). Nay: (0). Motion carried. (7.3) Resolution No. 20-7877 authorizing the Mayor to execute a communications system and services agreement and related documents with Motorola Solutions, Inc. for delivery, installation, on-going maintenance and asset management services related to emergency communications dispatch infrastructure, hardware and software and portable and handheld communications radios. Michael Schrage,City Manager, explained the project,communications system and services agreement and related documents, fiscal impact and action options. He continued by recognizing staff in the City of Salina and Saline County for all their hard work on the project. Greg Bengtson, City Attorney, explained Motorola's solicitation response, the revisions to the resolution and the contract document. 20-0311 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Resolution No. 20- 7877 authorizing the Mayor to execute a communications system and services agreement and related documents with Motorola Solutions, Inc. for delivery, installation, on-going maintenance and asset management services related to emergency communications dispatch infrastructure, hardware and software and portable and handheld communications radios. Aye: (5). Nay: (0). Motion carried. Mayor Hoppock thanked all parties for their leadership on the project. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Davis mentioned the study session today and it was larger than anticipated. He further stated there were several comments regarding the timing of the meeting and he would like to suggest a repeat of today's session in an evening timeframe that would be accessible for those that work during the day. A conversation ensued between the City Commission regarding a subsequent evening meeting. Commissioner Hodges asked if people were compliant with face masks and social distancing. Michael Schrage, City Manager, stated staff could certainly space the chairs similar to those here and mentioned the medical exemption on the use of face masks. Page 3 Mayor Hoppock asked if staff could bring forward some dates for an evening meeting. Mr. Schrage stated staff would work on a few dates and bring those back to the City Commission for consideration. Commissioner Hodges provided her thoughts on the mask mandate and the lack of compliance. She continued to state the lack of a physician providing information and w evidence on the use of face masks. She further provided her thoughts on the need to ticket To individuals for non-compliance. A conversation ensued between the City Commission and Michael Schrage, City Manager, 0 regarding the use of face masks. Michael Schrage, City Manager, stated Commissioner Franz pointed out parts per billion and parts per million in the City Commission Information Memorandum. He continued to state staff had placed copies at the City Commission places and updated the information online. ADJOURNMENT 20-0312 Moved by Commissioner Ryan, seconded by Commissioner Hodges, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:30 p.m. [SEAL] Michael L. Hop..Mayor ATTEST: WO-06 Shandi Wicks,CMC,City Clerk Page 4