09-08-2020 Minutes (Special) CITY OF SALINA,KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS,JOINT MEETING WITH
SALINE COUNTY COMMISSION
September 8,2020
10:30 a.m.
The Special Meeting of the Board of Commissioners was called to order at 10:30 a.m.in Visit Salina
Annex Room at Salina Area Chamber of Commerce, 120 W. Ash. Roll call was taken.
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a Those present and comprising a quorum: Mayor Mike Hoppock(presiding),Commissioners Trent
W. Davis,M.D.,Rod Franz,Melissa Rose Hodges,and Karl Ryan.
Also present: Michael Schrage,City Manager,Jacob Wood,Deputy City Manager,Greg Bengtson,
City Attorney; and Cheryl Mermis, Deputy City Clerk.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
CURRENT DISCUSSION TOPICS
a). City of Salina Concurrence with Saline County Recommendation Regarding Finalization
of Emergency Radio System Contract for Future Consideration by both Bodies.
Hannah Stambaugh, Deputy County Administrator, provided an overview of the project,
the consultant, the bids received, review of bids, TUSA evaluation process and
recommendation. Ms.Stambaugh stated that there was an alternate proposal subsequently
submitted by L3 Harris but was rated as non-compliant from the beginning of the process
and not considered.
County Commissioner Weese asked if anyone from the public wanted an opportunity to
speak. Wiley Baxter, program manager with L3 Harris stated he understood that his
company was not considered because the written proposal did not meet required protocols.
Mr. Baxter further stated that L3 Harris can provide the coverage guarantee and meet the
needs of the County/City and hoped to continue discussions.
Commissioner Hodges asked for some clarification on financial information pertaining to
signing incentives. Alan Talkington,senior consultant with TUSA stated it was originally a
single contract with a single flat rate incentive to the County with collaboration from the
City; the percentages depicted in the report were broken up and applied proportionally.
Commissioner Hodges asked about the cost of the annual maintenance and upgrades,
whether $110,000.00 was the City's responsibility or if the amount breaks out further
between City and County. Mike Schrage, City Manager stated $110,000.00 was the
estimated City's annual responsibility.
Commissioner Hodges stated her appreciation to Ms. Stambaugh, Mr. Talkington, and
Wayne Pruitt with the 911 Communications Center,for their work on the project.
Mayor Hoppock wanted clarification on ownership of the system. Hannah Stambaugh,
Deputy County Administrator stated the Motorola system is joining with the State's basic
system, some State owned tower sites will be utilized in addition to County owned towers.
Mayor Hoppock asked about long-term lease agreements on the towers not owned by the
L County, to guarantee coverage. Ms. Stambaugh stated memorandums of understanding
will have to be signed with the State of Kansas; she further stated that a main focus during
negotiations was to ensure reliability, the redundancy put in place will ensure that if
anything goes wrong with the State system that County/City responders will still be able
to communicate.
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Mayor Hoppock stated his appreciation to all individuals that contributed their expertise
and hard work that went in to the collaborative agreement.
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Mayor Hoppock asked for someone to respond to Mr. Baxter's comments. Hannah
Stambaugh, Deputy County Administrator, stated that consideration was only given to
written responses to the project, the coverage requirement of 96% was not met by written
proposal submitted by L3 Harris. Alan Talkington, senior consultant with TUSA stated
written proposals were what they were grading from,to avoid any bias or impropriety.
20-0299 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to concur with finalizing a
contract with a recommended vendor for further action by both bodies. Aye: (5). Nay: (0). Motion
carried.
ADJOURNMENT
L20-0300 Moved by Commissioner Ryan, seconded by Commissioner Hodges, that the special meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 11:00 a.m.
[SEAL] Michael L. Hoppock, ayor
ATTEST:
Shandi Wicks,CMC, City Clerk