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08-03-2020 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 3,2020 4:00 p.m. The City Commission convened at 3:00 p.m. for Lower Smoky Hill Water Supply Access District Board Meeting and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107. Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners Trent W. Davis, M.D., Rod Franz, Melissa Rose Hodges, and Karl Ryan. Also present: Michael Schrage, City Manager; Greg Bengtson, City Attorney; and Cheryl Mermis, Deputy City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Susan Herman, Salina, stated her disappointment at the unattractive conditions of City parks due to the lack of mowing and trimming. Mayor Hoppock thanked Ms. Herman for her comments and responded that the City had to reduce staffs' work hours due to Covid- 19. Michael Schrage, City Manager, stated typically the City hired approximately 88,000 hours of part-time staff that included Kenwood Cove, as part of the budget cuts that occurred, the City did not hire any part-time staff and full-time staff was reduced. He further stated that staff intended to present a financial update in the study session next week. Dalton McDowell,Salina, stated his appreciation for the park staff doing all that they could do on the limited/reduced work schedule. He continued to share his belief that it would cost the City more money to bring the City parks and property back to what they were before the budget cuts. Mayor Hoppock asked Mr. Schrage to speak on the reduction of City staff due to Covid-19. Michael Schrage, City Manager, stated that staff classified City employees as essential and non-essential as related to emergency paid sick leave provisions, everyone that was identified as non-essential was put on some type of workshare program,which included administrative and office staff. Luke Stanford, Salina, requested a status update to the policy proposals submitted by the Sunflower Coalition [S.C.]; looking to receive a commitment from City Staff/Commissioners to schedule a date to continue the discussions. Michael Schrage, City Manager, stated that staff was working and meeting on a regular basis to respond to the topics but due to Labor Day holiday on September 7th and an off-site tour of the Lee buildings in conjunction with an action item on September 14th; staff had identified and scheduled a study session presentation on September 21st , as it related to the proposals submitted by the Sunflower Coalition. Page 1 Joan Ratzlaff, Salina, stated the City adopted an ethics policy in June 2017, followed by a resolution No. 17-7469 that was adopted August 14, 2017 and that she never attended any ethics training during her five-year involvement on a City Board that ended last year. She continued to read an overview of the City's Ethics Policy. She stated the roll of the City Clerk's office as well as the City Manager was to ensure that annual training for boards and commissions were scheduled as well as confirm that all department heads and board liaisons are adequately trained on the ethics policy of the City of Salina. Commissioner Hodges noted the vigorous discussion that occurred at the last meeting regarding a Planning Commissioner who participated in a meeting and then later was asked to recuse himself and now Ms. Ratzlaff relayed the City's own policy on ethics training that doesn't appeared to have been followed and asked for a solution. Michael Schrage, City Manager, stated that the boards and commissions supported by Development Services have had a protocol in place to conduct annual training and they do that but lack of attendance had presented issues. Mr. Schrage stated he was working on a different approach that would not be dependent on physical attendance at one meeting, at any given point; by building a model for standardized training videos for individuals to watch at their convenience,subsequent affirmation to the City Clerk,in writing. Commissioner Hodges confirmed an earlier discussion with the City Manager on a virtual training option and questioned how long it would take to produce the training video and standardize the protocol. Commissioner Hodges stated her expectation, unless there had been a training on was confirmed or rescind the City's ethics policy or revise it substantially. Mr. Schrage stated his support for that expectation but that there was a practical difficulty given the number of boards/commissions and the number of appointees if the model was in-person staff training. He continued to state the in-person training had been the model for years that was offered but was voluntary, adding the mandatory attendance would be a challenge. Mr. Schrage stated a PowerPoint presentation was available from the Attorney General's Office on open meetings/open records and staff could create a presentation on the ethics policy but it was a complicated topic, bullet points may not convey the message well. Commissioner Davis asked to bring the topic up in Other Business. Commissioner Franz stated his concern that the policy was adopted three years ago [2017] and made a suggestion for compliance; if a member showed up at a meeting and they have not received training, a staff member takes the individual aside, in to an adjoining room and review a 30-minute orientation. Santiago Vasquez, Salina, made a request for regular updates on the feasibility of the S.C. proposals concerning the Citizens Review Board [CRB], the ban on 1033-Program or oversight on purchase authority, and full transparency on SPD Excellence Fund. Mr. Vasquez echoed the previous speakers with regards on necessity of ethics training. Mayor Hoppock responded that City staff would be conducting their research and presenting that to the Governing Body, at a scheduled study session and the Sunflower Coalition [representatives: Luke Stanford/Santiago Vasquez] and the Salina community would receive the same information through public notification. Michael Schrage, City Manager, stated that was correct, an overview and decision points for the Governing Body to consider, will be presented to Commissioners. He further stated Page 2 staff was not in the position to have side conversations in advance of the Commissioners review and deliberation on the material. Santiago Vasquez, Salina, clarified that his group [S.C] and the community as a whole is looking for accountable benchmarks on the progress of the proposals that were presented. Mayor Hoppock stated staff was working on a presentation for September 21st. Mr. Schrage responded that staff was working on it and were aware of the deadline. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. 0 U CONSENT AGENDA (6.1) Approve the minutes of July 27, 2020. 20-0249 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 20-11025 changing the zoning district classification from R-2 (Multi-Family Residential) to I-2 (Light Industrial) on a vacant lot facing Reynolds Street addressed as 535 Reynolds Street. Mayor Hoppock noted that Ordinance No. 20-11025 was passed on first reading on July 27, 2020 and since that time no comments have been received. 20-0250 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 20- 11025 changing the zoning district classification from R-2 (Multi-Family Residential) to I-2 (Light Industrial) on a vacant lot facing Reynolds Street addressed as 535 Reynolds Street on second reading. A roll call vote was taken. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 20-11026 changing the zoning district classification from R (Single-Family Residential) to U (University) district for eight (8) lots located on the north side of Euclid Avenue east of North 9th Street. Mayor Hoppock noted that Ordinance No. 20-11026 was passed on first reading on July 27, 2020 and since that time no comments have been received. 20-0251 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Ordinance No. 20- 11026 changing the zoning district classification from R (Single-Family Residential) to U (University) district for eight (8) lots located on the north side of Euclid Avenue east of North 9th Street on second reading. A roll call vote was taken. Aye: (5) Davis, Franz, Hodges, Ryan, Hoppock. Nay: (0). Motion carried. (7.3) Rezoning of former Lowell Elementary School. (7.3a) Second reading Ordinance No. 20-11027 amending the future land use designation of this 2.04 acre tract of land from Public / Semi-Public to Urban Residential. Page 3 (7.3b) Second reading Ordinance No. 20-11030 (amended since 1st reading) rezoning this 2.04 acre tract of land to PDD(R-2). Mayor Hoppock noted that Ordinance No. 20-11027 was passed on first reading on July 27, 2020 and since that time no comments have been received. He also noted that Ordinance No. 20-11030 was passed on first reading on July 27, 2020 and since that time the legal description has been amended and a revised parking configuration drawing be provided. 20-052 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Ordinance No. 20- 11027 amending the future land use designation of this 2.04 acre tract of land from Public / Semi- Public to Urban Residential on second reading. A roll call vote was taken. Aye: (5) Davis, Franz, Hodges, Ryan,Hoppock. Nay: (0). Motion carried. Lauren Driscoll, Director of Community & Development Services, provided an overview the amended ordinance number 20-11030. Dean Andrew, Director of Planning, handed out the additional information in written format, to Commissioners, addressing two issues previously identified. Commissioner Hodges stated her understanding that the landscaping would come back to the Planning Commission at a later date and be developed later and further stated that Mr. Peterson presented an area noted on the west side of the parking lot but no landscaping was shown on that side of the parking lot. Ms. Driscoll stated a landscaping plan requires greater detail and a requirement for a visual buffer around the entire parking lot; the focus was on what had been proposed by the developer, was primarily on the public sight line along the sidewalk where the public was interacting with that parking lot and it was not required by code. She continued to state the purpose of the buffering around that parking was visual components where it was going to have the most impact from the public,the inside of the development was not necessarily where the landscaping buffering is predominantly seen. A discussion ensued between the City Commission and Mr. Andrew regarding the property owners in the area of the former Lowell School property and looking directly at a parking lot and required buffering. Commissioner Hodges asked Mr. Schrage and/or Mr. Bengtson [legal counsel] if an action item on the ordinance would require noting a specific change and identifying the appropriate section. Michael Schrage,City Manager, replied yes. A discussion ensued between the City Commission and Mr. Andrew regarding the type of buffering that might be reasonable or required Commissioner Davis asked about the plans for the northwest corner of the property. Mr. Andrew stated he thought that was going to be an open green space. A point of clarification by Mr. Andrew, absent Governing Body action related to the Plan Development District that landscape regulations would not require the buffer being requested on the west side of the parking lot and would be appropriate for the Commission to address. Commissioner Franz asked if it would be acceptable to require an extension that extends 20-30 feet west down Republic, to partially obscure parking without actually going down the west side of the parking lot. Page 4 Commissioner Ryan stated he didn't see a benefit of adding shrubbery to the west side of the parking lot. Dan Peterson, Salina, stated he drove from 9th Street to Santa Fe and from Highland to Crawford, because of the angle there were probably 20-30 houses that see the property and further stated that line-of-sight view was important to a number of people and is a concern shared by many. Mr. Peterson thanked the Commissioners for reviewing everything in detail and stated that a landscape buffer was better than nothing. Commissioner Hodges asked Mr. Peterson if his concern was focused on the west side of the parking lot and not the 20-30 buffer. Mr. Peterson stated the buffer wouldn't do much for the traffic or the few houses on Republic Street towards Santa Fe. Commissioner Davis asked if the residents weren't getting the same view when property was used as a school. Mr. Peterson stated it wasn't a parking lot, it was utilized for rare freight deliveries with the main use as basketball and a cemented play area. Commissioner Franz asked where staff and parents parked when the property functioned as a school. Ms. Driscoll stated the street. Commissioner Davis asked about the wording on the ordinance and if the amendment from the eastern half was being switched to PDD-1. Mr. Schrage stated yes, it called out to phases included in the ordinance; Section 1 call out Phase I by lot and Phase II by lot, and Section 2 talks about a District Plan Development R-1 for Phase II and District Planned Development R-2 for Phase I. 20-0253 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Ordinance No. 20- 11030 (amended since 1st reading) rezoning this 2.04 acre tract of land to PDD(R-2) on second reading. A roll call vote was taken. Aye: (4) Davis, Franz, Ryan, Hoppock. Nay: (1) Hodges, Motion carried. (7.4) Downtown Transferee Agreements (7.4a) Resolution No. 20-7859 authorizing the Mayor to execute a Transferee Agreement with Salina 2020, Inc. and The Bath Pub, LLC. (7.4b) Resolution No. 20-7860 authorizing the Mayor to execute a Transferee Agreement with Grassroots Efforts, LLC. Michael Schrage, City Manager, explained the projects, the agreements, fiscal impact and action options. Mayor Hoppock disclosed that he completed title work on both of the properties when they were purchased and stated that there was no conflict of interest after consultation with legal counsel. Commissioner Franz wanted clarification of the number of TIF Districts. Mr. Schrage stated one TIF District and three Community Improvement Districts. Commissioner Franz stated his understanding that if all the incremental taxes from the one TIF District is be allocated between the four different Downtown Business TIF funds according to percentages and value changes. Mr. Schrage stated yes. Discussion ensued about the TIF period,when it started and the duration;the response was Page 5 it started in 2018 and will run approximately 23 years. Discussion ensued on Tax Increment Financing (TIF). Michael Schrage, City Manager, explained that it is an increment and the growth over the base year, changes in base valuation changes in mill levy would result in growth in the tax increment fund and it is not just tied to improvements. Commissioner Franz posed a hypothetical scenario using the Grassroots Efforts requesting T an allocation from the New Business Tax Increment Financing (TIF) Fund; they receive 'X' number of dollars per year that is capped by whatever comes in- If there is a second entity request for New Business TIF, both entities are receiving proceeds but there isn't sufficient 8 proceeds to cover both requests. Michael Schrage, City Manager stated it is based on the order of approval, centered on the amount of revenue coming in, increment on new improvement. Mr. Schrage offered another clarification on the tax increment fund is a new increment to be generated, and the Community Improvement Districts (CID) fund is a one percent sales tax imposed in the Downtown CID District which is dedicated revenue. Guy Walker spoke on behalf of Salina 2020 and stated he was involved in reviewing the application from The Bath Pub and offered one point of clarification in the staff report; the project was estimated to be$200,000.00 to$225,000.00 which does not include the cost of the building, the cost of the building in another $225,000.00, for a total cost at approximately $420,000.00 which dramatically lowers the percentage of incentives. 20-0254 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 20- 7859 authorizing the Mayor to execute a Transferee Agreement with Salina 2020, Inc. and The Bath Pub,LLC. Aye: (5). Nay: (0). Motion carried. 20-0255 Moved by Commissioner Davis, seconded by Commissioner Hodges, to adopt Resolution No. 20- 7860 authorizing the Mayor to execute a Transferee Agreement with Grassroots Efforts, LLC Aye: (5). Nay: (0). Motion carried. (7.5) Soccer programming presentation and possible reimplementation of the soccer program. Travis Scheele, Recreation Superintendent, explained the soccer programming presentation and possible reimplementation of the program. Mr. Scheele stated that an outside funding source, Mid Kansas United Soccer Initiative had been identified to help reimburse the officials expense, the recommendation factored in some part-time expenses that would be incurred if the proposal proceeds. Dave Ouderkirk, Recreation Supervisor provided a historical overview of the Salina Soccer Club and explained the past correlation with the Parks and Recreation program. Mr. Scheele stated that multiple volunteers have committed to trash pick-up, cleaning restrooms,realigning field lines, setting and clearing goals,weed eating and edging. Commissioner Davis asked if the program goes over budget, from where does the money come from. Michael Schrage, City Manager, stated any payroll expense comes out the department's budget and ultimately out of the general fund, there was no contingency for base payroll or overtime,it was budgeted and managed. A discussion ensued between the City Commission and Mr. Scheele regarding the difference between field maintenance staff and park staff. Page 6 Commissioner Hodges acknowledged the citizens that have expressed concern about the condition of the parks and other City property and asked about coordination of staff personnel at the ball fields with adjustments to the recreation aspect. Mr. Schrage stated that staff had increased the mowing and maintenance frequency without hiring part-time staff, factoring in that personnel work either a 32-hour week or 24-hour week. Mr. Schrage stated the first step would be to bring staff up to full schedule but based on budget projections and prior direction from the Governing Body, to not rely on reserves. He further stated that during the financial study session next week, staff may be able to speak on specifics on actual experience compared to projections and review the workshare approach. Commissioner Hodges observed an increase in seasonal staff allowing costs doubled based on full-time staff completing those tasks opposed to hiring seasonal staff and stated that it was an expensive way to get those tasks accomplished. Mr. Schrage stated that the approach taken lowered total payroll and the focus for full-time staff was on highest priority, the alternative would have been all full-time staff continue to fulfill their responsibilities and hire part-time staff. Commissioner Hodges asked if there was a plan for bringing back the other programing that was restricted due to Covid-19,noting senior activities. Chris Cotten, Director of Parks & Recreation, stated the Senior Programmer and the Special Populations Programmer have both retired and those positions would have to be filled before moving forward. Mr. Schrage stated that originally there were broad decisions about programing and recently the Governing Body has been revisiting program by program. A discussion ensued between the City Commission and Mr. Scheele regarding the additional expense of $15,819.00 with an offset of approximately $10,000.00 in revenue which was based on estimated teams or participants. Commissioner Franz stated his concern on the re-start of programs but not addressing the park maintenance issues, stating he would not support adding programming if staff cannot be brought back to address the parks and keep fields in playable condition. Mr. Schrage stated staff would be prepared to discuss the financials next Monday during the study session. A discussion ensued between the City Commission and Mr. Scheele regarding the number of teams expected for the fall program; local and out of town and when games are played and the number of fields to be utilized. Sue LaFord,Salina, stated that volunteers had come forward and asked if the City intended to utilize volunteers. Mr. Schrage stated that there was an opportunity for people to volunteer, staff has reached out to those that have come forward and working on scheduling. Sergio Corea, Salina, spoke on the financial aspect of having the soccer program re-started, people traveling to Salina spend their money in the community, local families spent money on eating out; if the City didn't resume sports programs people would travel to other communities with their discretionary money. L 20-0256 Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve reimplementation of the soccer program for the remainder of 2020 and authorize funding levels of $15,819 to cover costs associated with the soccer program. Aye: (3) Davis, Hoppock, Ryan. Nay: (2) Hodges, Franz. Motion defeated. Page 7 20-0257S Moved by Commissioner Davis, seconded by Commissioner Ryan, to approve reimplementation of the soccer program for the remainder of 2020 and authorize funding levels of$9,679.00 to cover costs associated with the outdoor/Fall soccer program. Aye: (5). Nay: (0). Motion carried. The City Commission recessed at 6:28 p.m. for a 7 minute break. The meeting resumed at 6:35 p.m. DEVELOPMENT BUSINESS (8.1) Status report and further discussion regarding the proposed re-plat of Phase III of the Grand Prairie Addition. U Lauren Driscoll, Director of Community & Development Services, provided a status report on the proposed re-plat of the Grand Prairie Addition requesting further direction from the Governing Body. Michael Schrage, City Manager, explained if the matter ran its course without knowing the outcome of a court appeal if no further action were taken and Phase I and Phase II were approved, the Developer could continue to pull building permits and the expectation would be a the start of Phase III whether that is with special assessments or not, the street work associated with the Phase and the emergency access road would have to be installed. A discussion ensued between the City Commission, Ms. Driscoll and Mr. Schrage regarding Mr. Sheppard owning all the lots in Phase III and was paying specials on water and sewer improvement that were in place since installation, the moratorium covered Phase I and Phase II and interpretation of the fire code as to when emergency access roads should be installed. Mr. Schrage stated at the time that decision was made there was a review of the code and interpretation by the Fire Marshal, the plats were approved and if it weren't for the re-plat, the Developer would be finishing out Phase I and Phase II without question from the City Staff's perspective. A further discussion ensued between the City Commission, Ms. Driscoll and Mr. Schrage regarding the procedural steps if Mr. Sheppard prevailed in court and the variations were reinstated, the status of his re-plat request. Greg Bengtson, City Attorney, stated that the decision before District Court was to decide if the Planning Commission act reasonably, in their action at the special meeting on the June 23, 2020; if the Court made a determination that the Planning Commission acted reasonably, the original action stands. He continued to state if the Court found that the Planning Commission was unreasonable, then the matter was subject to the Court's discretion and the matter would most likely be remanded to the Planning Commission, to respond to the Court's direction with regard to the variations and move on to their full consideration of the plat. Commissioner Hodges asked Mr. Bengtson if he had a sense on when the matter would be heard and a decision might be rendered. Mr. Bengtson responded the initial stage was the answer period in which the City would file its answer [35 day window], the case would proceed to what was referred to as discovery, the Developer was referred to as the Plaintiff, if the Plaintiff/Developer felt a need to pursue additional discovery in the form presumably of either interrogatories or potentially depositions of those involved in the decision. He further stated that the matter was left to the Court's discretion and it was a Page 8 question of law, there was no jury, the Court will look to the record of what occurred and make a judgment as to whether it was reasonable or not. He lastly stated with the effect of Covid-19 and the Court's scheduling, it would be hard to predict when a decision will be made. Commissioner Hodges asked about the status of the access road based on the lawsuit and whether it was contingent on the re-plat and reaches the threshold. Mr. Bengtson stated he didn't believe it has any impact on the access road at this point in time not knowing Mr. Sheppard's plans to exhaust the current inventory in Phase II or consider preceding to Phase III in the current planning configuration. Ms. Driscoll stated there would be no 0 building permits issued until the infrastructure was in the neighborhood, the roads would need to be in, approved, and finalized before issuing building permits. She continued to state a conversation was triggered at that point, for the installation of the emergency access road; the first building permit for Phase III would not be issued until the infrastructure which includes the installation of the emergency access road was in place. Commissioner Hodges asked about the inventory of existing subdivisions and the status of the emergency access roads. Ms. Driscoll stated that the information was available and she was prepared to share the details,offering to discuss in a future study session as it may be a bigger discussion. Ms. Driscoll further reported several subdivisions with one-way in and one-way out that do not have emergency access roads, the timing of how staff have used emergency access roads on other subdivisions have been similar to what has been proposed in this matter. Commissioner Hodges stated her understanding that the variations were evaluated and were either granted or denied by the planning commission who made their decision based upon the information that have been provided. Mr. Schrage stated the variances in question had to be approved to grant the approval of Phase III that was previously approved but the current planning commission took another look at the added traffic volume associated with the re-plat. A discussion ensued between the City Commission and Ms. Driscoll regarding the original variations to be a 600 foot cul-de-sac to 2,600 feet. Commissioner Davis asked for explanation tangent. Ms. Driscoll stated it would be the degree of the curve; excessive degrees would not be good for sight lines, not suitable for good traffic flow or the safety of pedestrians. Commissioner Ryan asked if Mr. Sheppard chose to use a Community Improvement District (CID) to finance the road, whether it could be applied to special assessments. Ms. Driscoll stated that staff identified that through some research that a CID could be used to pay for the emergency access road and that emergency access roads do not qualify in Kansas for special assessment financing. A discussion ensued between the City Commission and Ms. Driscoll regarding if there was no further development beyond 51 lots and whether that access road would ever be installed. The consensus following the discussion, staff will bring any new information to the City Commissioners after the Court had ruled on the matter. Page 9 (8.2) Resolution No. 20-7857 adopting application fees and charges for the placement of wireless telecommunications facilities in the public right-of-way. Dean Andrew, Director of Planning, explained the proposed fees, fiscal impact and action options. 20-0157 Moved by Commissioner Hodges, seconded by Commissioner Davis, to adopt Resolution No. 20- 7857 adopting application fees and charges for the placement of wireless telecommunications facilities in the public right-of-way. Aye: (5). Nay: (0). Motion carried. (8.3) Resolution No. 20-7858 authorizing the Mayor to execute a Small Cell Master License Agreement with USCOC Nebraska/Kansas, LLC Dean Andrew, Director of Planning, explained the agreement, fiscal impact and action options. Mayor Hoppock asked if the fees were locked in for 10 years with automatic renewals and if those rates stayed the same or did negotiation occur at some point in time. Aaron Martin, Clark, Mize and Linville,stated that the recurring fees in the master license agreement were highly regulated by both State and Federal Law; Federal Law provides the best guidance in terms of exact dollar amounts that were acceptable and the FCC has provided a safe harbor amount of $270 maximum for reoccurring fees deemed reasonable, applicable to when the provider was installing facilities on a City-owned structure. Mr. Martin further stated that while a concept of an annual inflator was discussed when looking at the City's actual costs, it did not make it in to the agreement. A discussion ensued between the City Commission and Mr. Martin regarding the structuring the agreement to be $270 or the maximum harbor amount whichever is greater in any given year. Mr. Martin stated yes that language could be added to the agreement. 20-0258 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve Resolution No. 20-7858 with an amendment to establish the fee to be the maximum amount allowed by Federal Law, authorizing the Mayor to execute a Small Cell Master License Agreement with USCOC Nebraska/Kansas,LLC. Aye: (5). Nay: (0). Motion carried OTHER BUSINESS A discussion ensued between the City Commission and Michael Schrage, City Manager, regarding the necessity of anyone joining a citizen board must attest, in written form, that they are knowledgeable on the City's parliamentary processes pertaining to conducting a meeting, conflict of interest, and reviewing the City ethics policy before participation at a meeting. Commissioner Hodges asked whether citizen board members are required to submit statement of substantial interest. Greg Bengtson, City Attorney, stated that only elected officials are required to make that disclosure. Mr. Schrage stated that protocol would be implemented fairly quickly. Michael Schrage, City Manager, made an announcement that classic car struck the Tony's Event Center over the weekend, caused some minor damage, inside and outside, to a section of the building. ADJOURNMENT Page 10 20-0259 Moved by Commissioner Ryan, seconded by Commissioner Hodges, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 8:04p.m. 7- E W [SEAL] Michael L. Hoppo , Mayor ATTEST: rd c Shandi Wicks,CMC,City Clerk Page 11