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11-15-1971 Minutesi4 City of Salina, Kansas Commissioners' Meeting November 15, 1971 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, November 15, 1971, at four o'clock p.m. The Mayor asked everyone to stand for the Pledge of Allegiance to the Flag and a Moment of Silent Prayer, There were present: Mayor Robert C, Caldwell, Chairman presiding Commissioner Leon L. Ashton Commissioner Norma G. Cooper Commissioner Mike Losik, Jr, Commissioner Jack Weisgerber comprising a quorum of the Board, also: L. 0, Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: None The Minutes of the Regular Meeting of November 8, 1971, were approved as amended.' Page 4 - Line 44 - Ayes: (3). Nays: (1), Commissioner Page 4 - Line 45 Cooper abstained, Page 6 - Line 11 - Commissioner Cooper asked Mr. Worth if HUD put their suggestion in writing. STAFF AGENDA BIDS WERE RECEIVED for Sidewalk Project 71-539. James A. Heckert, Contractor Smoky Hill, Inc, Busboon and Rauh Johnson Builders, Inc. Wilbur Construction Company Wilson Constructors, Inc. Engineer's Estimate $3,144.00 3,210.00 4,280,00 4,400.00 4,76o.00 4,891,00 5,215.10 Commissioner Weisgerber stated that the sidewalk 'improvements in this letting might be affected by Resolution Number 3064, A motion was made by Commissioner Ashton, seconded by Commissioner Cooper to table for one week, until a decision can be reached on Resolution Number 3064, and the contract will be awarded at that time, BIDS WERE RECEIVED for the Gasoline Supply for the Central Garage for the period of November 19, 1971 through May 18, 1972, The bids were opened and tabulated, and a motion was made by Commissioner Ashton, seconded by Commissioner Losik to award the bid to Gulf Oil Company, as low bidder for the six month period. (Ethyl .13271; Regular ,11511; 3 to 1 ratio ,12831 per gallon) Ayes: (5). Nays: (0). Motion carried. BIDS WERE RECEIVED for the Diesel Fuel Supply for the period of November 19, 1971 through May 18, 1972, The bids were opened and tabulated, and a motion was made by Commissioner Ashton, seconded by Commissioner Losik to award the bid to Landes Oil Company, as low bidder for the six month period, (.10751 per gallon) Ayes: (5). Nays: (0), Motion carried. BIDS WERE RECEIVED for the Gasoline Supply for the Fire Department for the period of November 19, 1971 through May 18, 1972, The bids were opened and tabulated, and a motion was made by Commissioner Ashton, seconded by Commissioner Losik to award the bid to Gulf Oil Company, as low bidder for the six month period. (Ethyl .14331 per gallon). Ayes: (5). Nays: (0), Motion carried, 1 1 1 i THE CITY ENGINEER reported on Petition Number 3204, which was filed by Jack Stewart on October 19, 1971, for the construction of sewer and water lines and facilities for Morton Addition, and said the County Commissioners recommend this area be annexed to the City. Mrs Stewart said his client would wait until this is done. The County Commissioners have, by Resolution, recommended that the recommendati of the Salina City Planning Commission,, with some alteration, be annexted to the City Limits, which includes the area between the City Limits and Morton Addition. A motion was made by Commissioner Cooper, seconded by Commissioner Ashton to introduce the ordinance for first reading to annex certain areas as recommended by the County Commission. Ayes: (5). Nays: (0). Motion carried. Ordinance Passed: Number: A motion was made by Commissioner Losik, seconded by Commissioner Weisgerber to table Petition Number 3204, pending annexation of the area in question. Ayes: (5). Nays: (0). Motion carried. AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE changing the name of a certain street located within the City of Salina, Kansas." (Driftwood Road, in Riker Manor Addition, to Fairdale Road). A motion was made by Commissioner Cooper, seconded by Commissioner Ashton to adopt the ordinance as read and the following vote was had: Ayes: Ashton, Cooper, Losik, Weisgerber, Caldwell (5). Nays: (0). Carried; The Mayor approved the ordinance and it is numbered 8185. The ordinance was introduced for first reading November 8, 1971. j AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE providing for the amendment of Zoning Ordinance Number 6613 and the Zoning District Map therein and thereby adopted and providing for the rezoning of certain property within the City and prescribing the proper uses thereof." [Rezoning of the West 2.5 feet of Lot 12, all of Lot 13, and the East 32.5 feet of Lot 14, Block 9, Replat of Garden Homes Addition to District "EE" (Local Service District), which was requested in Petition Number 3169, filed by Central Supply Company, Inc., on June 10, 1971.] A motion was made by Commissioner Losik, seconded by Commissioner Cooper to adopt the ordinance as read and the following vote was had: Ayes: Ashton, Cooper, Losik, Weisgerber, Caldwell (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8186. The ordinance was introduced for first reading November 8, 1971. THE CITY MANAGER reported he had just received the figures for the demolition and clearing the site for the Salina Community Theatre Building at the corner of Third and Iron. (Referred to the City Manager at the November 8, 1971 meeting). The City Manager felt a lesser price could be negotiated. The Director of Services gave an estimate of the manhours and equipment needed for the demolition and cleanup of the site, on some of the smaller structures. Commissioner Ashton asked if it is possible to take bids, where the City could do some of the work, and the larger structures be let out on bid. A motion was made by Commissioner Weisgerber, seconded by Commissioner Ashton to instruct the City Clerk to advertise for bids for the demolition and cleanup of the site at Iron and Third, to be received November 29, 1971. Ayes: (5). Nays: (0). Motion carried. THE CITY ENGINEER reported on a letter of inquiry from Carl Ramsey, representing. the Siler Agency, about the possibility of the City selling a tract of land located east of North US 81 and south of the flood control dike. (Referred to the City Engineer at the November 8, 1971 meeting). The City Engineer recommended the City retain ownership of the property as it has a concrete picnic table or two, located on the property. Commissioner Weisgerber talked with Carl Ramsey, and Mr. Ramsey said his client is out of town, and would like to table the matter for one week until Mr. Ramsey has time to talk with his client to find out what use he has of the property. A motion was made by Commissioner Losik, seconded by Commissioner Ashton to accept the City Engineer's recommendation to retain the property. Ayes: (5). Nays: (0). Motion carried. r4 i REPORT FROM THE CITY ENGINEER and City Planner on a request from Lee Haworth for the re-evaluation of Resolution Number 3064, (Referred to the City Engineer and City Planner at the November 8, 1971 meeting.) The City Engineer would like more time to check out the possible use of surety bonds, etc., and this could probably be done with an extension of one week. Commissioner Cooper suggested the City Commission, Staff and interested people get together for a special meeting, and possibly come up with a solution to the problem of Resolution Number 3064. Commissioner Ashton suggested a meeting Monday afternoon prior to the evening meeting. John Heline said this will probably take a lot of time to discuss everyone's views. A motion was made by Commissioner Weisgerber, seconded by Commissioner Cooper to hold a special meeting next Monday at 3:00 to discuss Resolution Number 3064. Ayes: Nays: (0). Motion carried. A MOTION was made by Commissioner Losik, seconded by Commissioner Cooper to instruct the City Clerk to advertise for bids to be received November 29, 1971 for a utility pickup for the Fire Department. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Losik, seconded by Commissioner Cooper to instruct the City Clerk to advertise for bids to be received November 29, 1971, for a two ton vibratory roller for the Street Department. Ayes: (5). Nays: (0). Motion carriec CITY MANAGER reported on a request from the Squires of Salina, Inc., for permission to use the runways at the old airport. He said he talked with representatives of the Squires. They have one meet in December. The City Manager recommended the City Commission grant them use of the runways at the old airport for their one meet in December, and then,at a later date, discuss the use of the old runways for next year. A motion was made by Commissioner Losik, seconded by Commissioner Ashton to accept the City Manager's recommendation and allow the Squires to use the runways in December and that proper and legal insurance be on file. Ayes: (5). Nays: (0). Motion carried. AN APPROPRIATION ORDINANCE was introduced and passed entitled: "AN ORDINANCE making an appropriation for the payment of certain claims." (bills - $75,207.81). A motion was made by Commissioner Weisgerber, seconded by Commissioner Ashton to adopt the ordinance as read and the following vote was had: Ayes: Ashton, Cooper, Losik, Weisgerber, Caldwell (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered A-1605. COMMISSION AGENDA THE COMMISSIONERS reconsidered the Feasibility Report for street improvements, water mains, sanitary sewers and storm sewers which was filed by the City Engineer at the November 8, 1971 meeting. A motion was made by Commissioner Losik, seconded by Commissioner Weisgerber to table the Feasibility Report until Resolution Number 3064 is j resolved. Ayes: (5). Nays: (0). Motion carried. COMMISSIONER LOSIK requested the City Commission survey all school zones to standardize the signs and street markings. Commissioner Losik mentioned the City is in the process of standardizing all school zones and is doing a fine job. He feels action has been taken on this problem. The City Engineer said a new standardized traffic manual has just been adopted by the State Highway Commission. This will standardize traffic signs all over the Country. Commissioner Losik thinks this is great, and wants only to keep upgrading the school crossing signing. The City Manager showed the Commissioners a prepared map showing all school crossings, flagmen locations, etc. L I PUBLIC AGENDA I A LETTER was received from Seventh Graders from Sacred Heart Junior High School to appear before the City Commission to talk about a clean up committee to clean up pollution. Four young girls were present with their sponsor from Sacred Heart Junior High School wanted to make the City Commission aware of the trash in Indian Rock Park along the River. They want to show the Commission that young people are concerned about pollution of all types. Commissioner Losik mentioned the fine job the Boy Scouts did on their clean up this year, and thanked the girls for presenting their views to the Commission. PETITION NUMBER 3209 was filed by Mrs. Nora Longbine for the removal of stop ! signs on North Fifth at Grand Avenue and Forrest Avenue. A motion was made by Commissioner! Ashton, seconded by Commissioner Cooper to refer the petition to the City Engineering Department. Ayes: (5). Nays: (0). Motion carried. tl ! A RESOLUTION was introduced and passed entitled: "A RESOLUTION PROVIDING FOR COOPERATION IN DEVELOPMENT AND OPERATION OF LOW -RENT HOUSING PROJECTS AND REPEALING RESOLUTION NUMBER 3095." A motion was made by Commissioner Ashton, seconded by Commissioneir Weisgerber to adopt the resolution as read and the following vote was had: Ayes: Ashton, Cooper, Weisgerber, Caldwell (4). Nays: Losik (1). Carried. The Mayor approved the 3 Resolution and it is numbered 3111. A RESOLUTION was introduced and passed entitled: "A RESOLUTION APPROVING APPLICATION FOR PRELIMINARY LOAN FOR LOW -RENT PUBLIC HOUSING AND REPEALING RESOLUTION NUMBER 3094." A motion was made by Commissioner Ashton, seconded by Commissioner Weisgerber to adopt the Resolution as read and the following vote was had: Ayes: Ashton, Cooper, Weisgerber, Caldwell (4). Nays: Losik (1). Carried. The Mayor approved the Resolution and it is numbered 3112, i A LETTER was received from William B. Stokes, Attorney, dated November 10, 1971, concerning city policy on financing improvements in sub -divisions. i 1 , 2, 3, i A LETTER was received from the Salina Cultural Arts Commission requesting space for an office and art gallery in the new Community Theatre Building. Miss Earlene Lindeman, a member of the Cultural Arts Commission, stated they want approximately 2,000 square feet of office space and art gallery, plus basement i storage. Jack Stewart said he thinks it would be fine to have the Cultural Arts office in the Community Theatre Building, and he hopes the City Commissioners will help make this possible. Commissioner Losik suggested that the information he asked for in items be available for the meeting next Monday afternoon. Dr. Livingston feels the Cultural Arts could be a great help in taking reservations for the use of the Salina Community Theatre Building, and would like to see the office in the same building. Miss Lindeman mentioned that Cultural Arts reaches a lot of boys and girls through the programs they sponsor, such as Kaleidoscope by Hallmark, the Mobile Art Gallery, Youth Symphony. She said these functions are attended by many boys and girls. Mrs. Charlotte Stockham said they need space to hold classes and workshops and they have been unable to find space. Commissioner Ashton asked if storage and the art gallery could be in the basement, with a small office upstairs, which would reduce the cost. I Commissioner Losik said if we assume we built the 2,000 square feet for the Cultural Arts, at approximately $16.00 a square foot, it would be $32,000.00, and he feels we need a closer figure to see if money is available for this. The City Attorney stated the need for an estimate of the cost before the City Commission can do anything. The City has to operate under the cash budget law, and needs to know where the money will come from. Commissioner Weisgerber asked the Cultural Arts if they could raise any money for their office. Mrs. Stockham didn!t think the Cultural Arts Commission could raise any money. She feels the City should support this because they are an agency of the City. Commissioner Losik said he would like to have the architect give an estimated cost of the space asked for by the Cultural Arts Commission, and with the demolition bids, maybe a decision could be made at that time, A motion was made by Commissioner Ashton, seconded by Commissioner Losik that the request be tabled until November 29, 1971. A MOTION was made by Commissioner Losik, seconded by Commissioner Cooper that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried, D. L. Harrison, City Clerk CONSOLIDATEID-SALINA REQUEST FOR SPECIAL MEETING OF THE BOARD OF COMMISSIONERS We, the undersigned, being duly elected, qualified and acting City Commissioners of the City of Salina, Kansas, do hereby request a special meeting of the Board of Commissioners of the City of Salina, Kansas, to be held on the 22nd day of November, 1971, at 3:00 P.M., C.S.T, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 15th day of November, 1971. Comm is s i o n.e C ommiss/ioner -< /- r' i Commissio,'ier Commiss10 y G NOTICE OF SPECIAL MEETING OF THE BOARD OF COMMISSIONERS TO: Commissioner Leon L. Ashton You are hereby notified that pursuant to a request signed by the majority of the members of the Board of Commissioners of the City of Salina, Kansas, a special meeting of the Board of Commissioners of the City of Salina, Kansas, will be held on the 22nd day of November, 1971, at 3:00 P.M.,.of said day, in the Commissioners' Meeting Room, City -County Building, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 15th day of November, 1971. City Clerk CERTIFICATE OF SERVICE I, the undersigned, do hereby certify that a true and correct copy of the above notice was served upon Commissioner Leon L. Ashton (by serving a copy upon him personally) or _y j avis a GGP)rat day of November, 1971, at o'clock (A.M., P.M.) which time was prior to the time stated in the notice for such meeting. Dated this /j day of November, 1971. �z� NOTICE OF SPECIAL MEETING OF THE BOARD OF COMMISSIONERS TO: Mayor Robert C. Caldwell You are hereby notified that pursuant to a request signed by the majority of the members of the Board of Commissioners of the City of Salina, Kansas, a special meeting of the Board of Commissioners of the City of Salina, Kansas, will be held on the 22nd day of November, 1971, at 3:00 P.M., of said day, in the Commissioners' Meeting Room, City -County Building, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 15th day of November, 1971. City Clerk CERTIFICATE OF SERVICE I, the undersigned, do hereby certify that a true and correct copy of the above notice was served upon Mayor Robert C. Caldwell (by serving a copy upon him personally) or (by leaving a copy at his usual place of residence) and that the same was served on the day of November, 1971, at o'clock (A.M., P.M.) which time was prior to the time stated in the notice for such meeting. Dated this day of November, 1971. 0 NOTICE OF SPECIAL MEETING OF THE BOARD OF COMMISSIONERS TO: Commissioner Norma G. Cooper 0 You are hereby notified that pursuant to a request signed by the majority of the members of the Board of Commissioners of the City of Salina, Kansas, a special meeting of the Board of Commissioners of the City of Salina, Kansas, will be held on the 22nd day of November, 1971, at 3:00 P.M., of said day, in the Commissioners' Meeting Room, City -County Building, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 1Sth day of November, 1971. City Clerk CERTIFICATE OF SERVICE I, the undersigned, do hereby certify that a true and correct copy of the above notice was served upon Commissioner Norma G. Cooper (by serving a copy upon him personally) or -(by leaving a copy at his usual place of residence) and that the same was served on the day of November, 1971, at o'clock (A.M., P.M.) which time was prior to the time stated in the notice for such meeting. Dated this day of November, 1971. NOTICE OF SPECIAL MEETING OF THE BOARD OF COMMISSIONERS TO: Commissioner Mike Losik, Jr. You are hereby notified that pursuant to a request signed by the majority of the members of the Board of Commissioners of the City of Salina, Kansas, a special meeting of the Board of Commissioners of the City of Salina, Kansas, will be held on the 22nd day of November, 1971, at 3:00 P.M., of said day, in the Commissioners' Meeting Room, City -County Building, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 15th day of November, 1971. u� City Clerk CERTIFICATE OF SERVICE I, the undersigned, do hereby certify that a true and correct copy of the above notice was served upon Commissioner Mike Losik, Jr. (by serving a copy upon him personally) or (by leaving a copy at his usual place of residence) and that the same was served on the day of November, 1971, at o'clock (A.M., P.M.) which time was prior to the time stated in the notice for such meeting. Dated this day of November, 1971. N 0 NOTICE OF SPECIAL MEETING OF THE BOARD OF COMMISSIONERS TO: Commissioner Jack Weisgerber U You are hereby notified that pursuant to a request signed by the majority of the members of the Board of Commissioners of the City of Salina, Kansas, a special meeting of the Board of Commissioners of the City of Salina, Kansas, will be held on the 22nd day of November, 1971, at 3:00 P.M., of said day, in the Commissioners' Meeting Room, City -County Building, for the purpose of: Considering and reviewing Resolution Number 3064, pertaining to the installation of general improvements for undeveloped property within the City. Dated this 1Sth day of November, 1971. DCy? �f Ofd City Clerk Clerk CERTIFICATE OF SERVICE I, the undersigned, do hereby certify that a true and correct copy of the above notice was served upon Commissioner Jack Weisgerber (by serving a copy upon him personally) or (by leaving a copy at hi*s usual place of residence) and that the same was served on the day of November, 1971, at o'clock (A.M., P.M.) which time was prior to the time stated in the notice for such meeting. Dated this day of November, 1971.