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06-11-1973 MinutesCity of Salina, Kansas Regular Meeting of the Board of Commissioners June 11, 1973 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, June 11, 1973, at four o'clock p.m. The Mayor asked everyone to stand for the Pledge of Allegiance to the Flag and a Moment of Silent Prayer. There were present: Mayor Jack Weisgerber, Chairman presiding Commissioner Robert C. Caldwell Commissioner Norma G. Cooper Commissioner Mike Losik, Jr. Commissioner W, M. Usher comprising a quorum of the Board, also: L. 0. Bengtson, Norris D. Olson, D. L. Harrison, Absent: None City Attorney City Manager City Clerk The Minutes of the Regular Meeting of June 4, 1973, were approved as mailed. THE MAYOR PROCLAIMED the Month of June 11 to July 11, 1973 - "AMERICAN RED CROSS NATIONAL DISASTER FUND MONTH". The proclamation was read by Bob Ellis. STAFF AGENDA AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE authorizing' the City of Salina, Kansas, to acquire the real property hereinafter described and to construct and purchase buildings, improvements, machinery and equipment to be leased to Roberts Industries, Inc., authorizing and directing the issuance of $1,000,000 principal amount of Industrial Revenue Bonds, Series of June 1, 1973, of said City for the purpose of providing funds to pay the cost of acquiring the real property hereinafter described and to construct and purchase buildings, improvements, machinery, and equipment to be leased to Roberts Industries, Inc., prescribing the form and authorizing the execution of a lease by and between said City and said Company." A motion was made by Commissioner Usher, seconded by Commissioner Cooper to adopt the ordinance as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Usher, Weisgerber (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8288. The ordinance was introduced for first reading June 4, 1973, THE CITY ENGINEER filed the Plans and Specifications for Engineering Project 73-555 A and 73-555 B for the improvements on Third, Dewey, Landmark, and Kirwin. A motion was made by Commissioner Losik, seconded by Commissioner Usher to approve the plans and specifications as filed, and to instruct the City Clerk to advertise for bids to be received June 25, 1973. Ayes: (5). Nays: (0). Motion carried. THE CITY ENGINEER reported on Petition Number 3328, which was filed by Uhl Wheatley for the installation of curb sidewalk on the east side of Lewis Street between Republic Avenue and Beloit Avenue, that there are only 2 property owners affected by this petition, and will be the only owners that will be assessed for the improvement. The City Engineer recommended the petition be approved and the sidewalk authorized. A motion was made by Commissioner Cooper, seconded by Commissioner Losik to accept the recommendation of the City Engineer and approve Petition Number 3328 for sidewalk, and to introduce a Resolution for first reading determining the necessity of and directing that the owner or owners of certain lots construct, in compliance with plans and specifications of the City Engineer, a sidewalk, abutting said lots within 30 days of the adoption and publication hereof and providing that in the event the owner or owners fail to do so, that the City of Salina shall proceed to construct or cause to be constructed said sidewalk and that the total cost thereof shall be assessed against such lot or lots on which such sidewalk shall abut as other special assessments, (Sidewalk on the East side of Lewis between Republic Avenue and Beloit Avenue, as requested in Petition Number 3328) Ayes: (5). Nays: (0). Motion carried. Resolution Passed: Number: Ll 1 1 THE CITY ENGINEER reported on Petition Number 3331, which was filed by Randall Lewis for the vacation of a utility easement lying between Lots 1 and 2, Block 3, in the Replat of Edgemere Addition, that no existing utilities are located in the 10 foot utility easement located between the two lots; therefore, this easement serves no purpose. The surrounding area in said Block 3 is presently served with all utilities. Southwestern Bell Telephone Company and Kansas Power and Light Company say they cannot foresee any need for this easement. The City Engineer recommended this easement be vacated. A motion was made by Commissioner Usher, seconded by Commissioner Cooper to accept the recommendation of the City Engineer and approve the petition for the vacation of the easement, and to introduce an ordinance for first reading providing for the vacation of a certain easement in Block 3 of the Replat of Edgemere Addition to the City of Salina, Saline County, Kansas. (Requested in Petition Number 3331). Ayes: (5). Nays: (0). Motion carried. Ordinance Passed: Number: A LETTER was received from the Metropolitan Planning Commission recommending the approval of the Final Plat of Country Club Estates Addition, as requested in Petition Number 3323, which was filed by Roy Presley. A motion was made by Commissioner Caldwell, seconded by Commissioner Losik to accept the recommendation of the Metropolitan Planning Commission and approve the Final Plat of Country Club Estates Addition, and authorize the Mayor to sign. Ayes: (5). Nays: (0). Motion carried. A LETTER was received from the Metropolitan Planning Commission regarding the request from Rickel Manufacturing Corporation to change the street name from Kennel Road to Brandau Road and their address from 1021 to 1000. The Metropolitan Planning Commission recommended: (1) the request should be denied due to the possible confusion over pronunciation and/or spelling of the name (2) the address change be denied and substituted with 3600 to be in conformity with the address ranges which should be used in the area (3) the addresses of all four firms located on Kennel Road be changed to conform to the overall address plan (4) the city staff should study and recommend adoption of address changes for the whole of Schilling Addition in conformity with the City's overall address plan. A motion was made by Commissioner Caldwell, seconded by Commissioner Losik to adopt the recommendations of the Metropolitan Planning Commission, and deny the request for changing the name of the street, and that the numbering be changed to conform to the overall address plan. Ayes: (5). Nays: (0). Motion carried. COMMISSION AGENDA CONSIDERATION OF AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES between the City of Salina, Kansas, and Wilson & Company Engineers and Architects to prepare application and design requirements involved in obtaining approval to construct water treatment plant improvements and to acquire Federal Grants in Aid for the construction. (Sponsored by Commissioner Usher) Commissioner Usher said we need to enter into this agreement with Wilson & Co. so we can proceed with Phase 1, 11, and Ill,of the July 1970 Water Study; also so that we can proceed with design and engineering to make the necessary application for the Federal grants in aid that might be available to us, Commissioner Usher moved that the City enter into the contract with Wilson & Co. and to proceed with Phase I, 11, and III, of this Water Study. Commissioner Caldwell seconded the motion. Commissioner Cooper asked what improvements are being proposed? The City Manager explained the first thing would be the collecting basin and equipment. The next phase would be to dehydrate the sludge to make it a solid material which can be sacked, or put in box cars or dump trucks and hauled off. The third phase is to increase the production of the water treatment plant to its capacity, which will be 20 million gallons a day. The 1970 estimate of the total project cost is $900,000. Mr. Crawford, of Wilson and Company, added that there are several discharges at the water treatment plant of .solids in some nature. The project would be to collect all these and deposit them into one collecting basin, which will have to be a new basin. Commissioner Cooper asked where the basin would be located. Mr. Crawford said it is presently proposed to be across the river from the water treatment plant in the park. The project would also include landscaping to make it a pleasant appearing facility. Commissioner Losik asked about the time schedule. Mr. Crawford explained the overall time would be about a year. "First it is necessary to make application for a federal grant, which would have to be reviewed by a planning review agency; then we have to go through a grant application itself to the Environmental Protection Agency, and we can't do the second one until we do the first one. The first one will take about 30 days, and the second one takes a varying amount of time depending on how busy the EPA is and when they can get to the review, and whether they have money or not to allocate to the project. You can either wait until you get the grant in hand before you proceed with the final planning or you can go ahead with the final planning and have it ready, so when you have the grant you will be ready to go right into construction. You would gain time by doing the planning and design work while the application is in for review, the only thing is you run a little risk because the rules keep changing. There is one thing required when we reach that stage, and that is to have a public hearing on the project, and we have to allow 20 days notice for that hearing." Commissioner Cooper commented that when the program is implemented we should have increased water production and the elimination of the sludge in back of the water treatment plant. She also asked what population the water treatment plant would accomodate. Mr. Crawford said in the neighborhood of 50 thousand. Water treatment is designed for peak day, not so much for population. Presently the plant runs peak days of approximately 14 to 15 million gallons, and the new facility would give you a capacity to 20 million gallons a day. carried. Mayor Weisgerber called for a vote on the motion. Ayes: (5). Nays: (0). Motion PUBLIC AGENDA MERCHANT POLICE LICENSE APPLICATION was filed by Willie Beard, 416 Washington, Agent for Merchant's Special Police Service. (Renewal Application) The City Clerk reported the applicant has paid the required fee, and the application has been approved by the Chief of Police. A motion was made by Commissioner Losik, seconded by Commissioner Usher to approve the license application and authorize the City Clerk to issue the license. Ayes: (5). Nays: (0). Motion carried. MERCHANT POLICE LICENSE APPLICATION was filed by Paul J. Gestl, Sr., 1519 Sycamore, d/b/a Merchant's Special Police Service and Merchant's Detective Agency. (Renewal Application) The City Clerk reported the applicant has paid the required fee, and the application has been approved by the Chief of Police. A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to approve the license application and authorize the City Clerk to issue the license. Ayes: (5). Nays: (0). Motion carried. A REQUEST was received from the Salina Chamber of Commerce that the City Commission adopt an ordinance calling for a special election to submit to the voters of Salina, Kansas, a proposition to issue 4.8 million dollars in general obligation bonds to provide funds with which to construct an exhibition hall and spectator area on the old Courthouse site and to develop an auditorium and convention center, by modernizing Memorial Hall. Within four blocks of this site, there are 2,845 parking spaces which will provide adequate parking space. Mr. John Poos, Max Bishop, Stan Nelson, Art Wilson and Ken Jennison were present to present the proposal to the City Commissioners and answer questions about the project. Mr. Poos reviewed the history of the multi-purpose building project. There was interest in the project in 1972, and the Chamber of Commerce had Hank Parkinson & Associates of Wichita conduct a survey which showed the people would favorably support the project, and the members showed the multi-purpose complex to be the number 1 project for 1973. "We think it is time now for this project to be brought to a vote and we ask that you approve this ordinance. This recommendation is to acquire the old Courthouse site, and to develop and modernize the Memorial Hall, which already belongs to the City." The Commissioners and members of the Chamber of Commerce discussed the parking. Mr. Bishop explained the concept of having the people park 1, 2, 3, 4, blocks away, and get away from one huge, central parking area, which accomplishes a time lag when each person reaches his car, The cars farther away have more and different ways to disburse. He added that Century II at Wichita does not have any concentrated parking around it. There are parking lots and parking buildings in the vicinity. Commissioner Losik asked if there are any requirements for a set number of parking spaces under our city ordinances so they will be eligible to get a permit? Mr. Bishop commented he thought it would be a mistake to apply this particular ordinance to this type of function for the reasons already discussed. The City Attorney explained that the ordinance in question requires 1 motor vehicle parking space for each five seats, but that it does not apply to District "E" which is the downtown core area. Commissioner Usher asked if there had been a study made on the economic impact of the center, and what it would mean to the community? Mr. Wilson said, based on an attendance of 2,100, the minimum the attendee would spend would be $30 a day, and then the multiplier is 5, to determine the amount of that particular convention. There have been 3,500 people in attendance at conventions here in Salina since the first of the year, and using those figures will give you the economic impact of the few conventions we have had. We are losing some conventions we had 3 or 4 years ago. They are not coming back because they have outgrown our capabilities to house them. Commissioner Losik asked about the cost of renovating Memorial Hall and the cost of acquiring the additional properties. Mr. Bishop replied it would be about $635,000 for the remodeling of Memorial Hall and $125,000 to acquire the property to the north. Commissioner Usher asked how they propose to remodel the Memorial Hall into a first class auditorium? Mr. Bishop replied the seating would be mounted for a natural line of sight, complete accoustical correction, complete air conditioning, put a sloped floor on the rear part of the flat floor area, for better vision, all electrical work would be updated to the present code, the plumbing, the ceilings of interior spaces, and walls and places which have deteriorated would be renovated. There would be exterior maintenance to correct some of the continuing maintenance problems, the walls would be sandblasted and the windows would be taken care of, Commissioner Cooper asked about plans for the use of the upper floor. Mr. Bishop replied the rooms would be very useful if they were improved and would fit into the convention picture. Commissioner Cooper asked about the procedure for calling a special election without a petition supporting it, "I believe this issue is of general interest to this community, and because I would like to see the people of the City be able to vote on it, I do not feel like I could grant your request for a special election unless I have a petition supporting a special election; otherwise I think it would have to go on a general regular election ballot; however, I don't think the petition is that big of an obsticle. I feel that there are many people who would vote on this issue, and we did have a relatively light voter turn out in the last election. Doesn't this effect the percentages?" The City Attorney said the City Commission is vested with the power to call a special election for the purpose of voting on bonds without any petition. They may call a special election to vote on a general bond issue any time they want to. Commissioner Usher commented that time is of the escence in this particular situation, especially when we are talking about 7% of 4.8 million dollars,increase in the cost of construction. Commissioner Usher moved that the question be submitted to the electors of the City of Salina on the first Tuesday in October, and instructed the City Attorney to draft the necessary ordinance to call such an election. The motion was seconded by Commissioner Caldwell. Mr. Jennison commented there will be a telephone number for any person interested to call to get an answer to any question or get any facts they may want during the campaign before the election. The Mayor called for a vote on the question. Ayes: (5). Nays: (0). Motion carried. The gentlemen from the Chamber of Commerce thanked the Commissioners by saying they think this is indicative of the forward progress that Salina is going to show in the future, and "With that kind of a kick-off, we ought to have a successful campaign." 1 THE MAYOR, with the approval of the Commissioners, made the following appointments: Citizens' Advisory Committee for Community Improvement Constance Achterberg Cleo Allen William Bachofer, Jr. Elaine Bednarz Fortino Bonilla Russell Caswell Marcella Colborn Mrs. Lewis Crawford Lt. Col. Keith Duckers Bob Duggan George Etherington Walter Fuller Dr. Donald Goering Regina Green E. H. Hagan Phillip Herzig Mildred Howard Rev. J. E. Jones Joe Jones Joe Kaba Bill Keeler Lorine C. Knoll Rosa Lewis Mike Losik, III Godfrey Lundgren Solomon Oliver Dr. Charles Olson Carl Ramsey Ralph Reitz Eugene Revels Stephen Ryan Harold Schmidt Cecil Scroggins William Siebert Gerald Simpson William Smith Merle Smock Gaylord Spangler Harry Steele R. G. Van Cleef Mrs. Eva Velharticky Gib Wenger James W. Morrow Commissioner Cooper commented that one member of the Citizens' Advisory Committee had a 100% attendance, and•that was Bill Keeler. Commissioner again commented that the by-laws state that lack of attendance would be reason to request resignation, and he hoped they would follow this. Recreation Commission Tom Runyon, appointed for a 4 year term to June 9, 1977, as City Representative to succeed Perry Fuller. Ad hoc Committee for a Human Relations Commission Commissioner Bill Usher as City Commission Liaison J. Q. Rodrigues Cleo Allen Henry Williams Rev. J. E. Jones Mrs. Eleanor Sullivan Mrs. Etta Langshaw Les Grady Chamber of Commerce Representative Mayor Jack Weisgerber Greater Salina Development Authority Mayor Jack Weisgerber 1 1 Saline County City Building Authority Mayor Jack Weisgerber Commissioner Norma Cooper Regional Planning Commission Mayor via Commissioner Mike Losik, Jr. Joint City --County Board of Health Commissioner Robert C. Caldwell Commissioner Norma G. Cooper Commissioner Bill Usher Library Board Mayor via Commissioner Bill Usher Salina -Saline County Civil Defense Council Commissioner Bill Usher Salina Community Action Council Commissioner Norma Cooper Cultural Arts Commission Commissioner Robert Caldwell United Fund Representative Commissioner Robert Caldwell Urban Renewal Commissioner Mike Losik, Jr. A MOTION was made by Commissioner Usher, seconded by Commissioner Losik that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. 290-ia� D. L. Harrison, City Clerk