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05-21-1973 MinutesCity of Salina, Kansas Regular Meeting of the Board of Commissioners May 21, 1973 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, May 21, 1973, at four o'clock p.m. The Mayor asked everyone to stand for the pledge of allegiance to the Flag and a moment of silent prayer. There were present: Mayor Jack Weisgerber, Chairman presiding Commissioner Norma Cooper Commissioner Mike Losik, Jr. Commissioner W. M. Usher comprising a quorum of the Board, also: L. 0. Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: Commissioner Robert C. Caldwell The Minutes of the Regular Meeting of May 7, 1973 were approved as mailed. THE MAYOR PROCLAIMED the Month of May, 1973 - "POPPY MONTH", and May 26, 1973 "POPPY DAY". The proclamation was read by Doris Eilirch, President of the American Legion Auxiliary. STAFF AGENDA BIDS were received for two cabs and chassis for the Sanitation Department: Jim Sullivan Chevrolet $12,354.24 Long -McArthur, Inc. 13,476.00 Stewart International, Inc, 13,666.50 A motion was made by Commissioner Losik, seconded by Commissioner Cooper to award the bid to Jim Sullivan Chevrolet, as the low bidder in the amount of $12,354.24, providing it meets the specifications. Ayes: (4). Nays: (0). Motion carried. A RESOLUTION was introduced and passed entitled: "A RESOLUTION determining the advisability of the curbing, guttering, paving and grading and water main improvements, estimating the cost thereof, defining the boundaries of the improvement district, method of assessment, and apportioning the cost between the improvement district and the City -at - large." (Engineering Project 73-555) A motion was made by Commissioner Cooper, seconded by Commissioner Usher to adopt the Resolution as read and the following vote was had: Ayes: Cooper, Losik, Usher, Weisgerber (4). Nays: (0). Commissioner Caldwell absent. Carried. The Mayor approved the Resolution and it is numbered 3145. THE CITY ENGINEER filed Final Estimate for Engineering Project 72-544B for Edward Heffell, P. 0. Box 129, Dorrance, Kansas, in the amount of $16,783.25 for seeding and planting in Lakewood Park. A motion was made by Commissioner Cooper, seconded by Commissioner Losik to approve the payment of the final estimate. Ayes: (4). Nays: (0). Motion carried. THE CITY ENGINEER reported on Petition Numbers 3324 and 3325, which were filed by Mrs. Cecil Leshley for sanitary sewer, and curbing, guttering and paving on Stimmel Road from Ninth Street to Fifth Street, that the petitions were not valid because they did not have sufficient signatures. A motion was made by Commissioner Cooper, seconded by Commissioner Losik to accept the recommendation of the City Engineer and deny the petitions because of the lack of sufficient signatures. Ayes: (4). Nays: (0). Motion carried. THE CITY ENGINEER reported on Petition Number 3326, which was filed by Mrs. Cecil Leshley for street lights on Stimmel Road from Ninth Street to Fifth Street, and recommended the installation of two street lights on this street. A motion was made by Commissioner Losik,,seconded by Commissioner Usher to approve the street lights as recommended by the City Engineer. Ayes: (4). Nays: (0). Motion carried. A MOTION was made by Commissioner Usher, seconded by Commissioner Losik to introduce an ordinance for first reading entitled: ''AN ORDINANCE providing for the establishment, operation, power, duties, jurisdiction and the sharing of the expenses of operation of the North Central Regional Planning Commission within the counties of Cloud, Ellsworth, Jewell, Lincoln, Ottawa, Mitchell, Republic, and Saline.'' Ayes: (4). Nays: (0). Motion carried. Ordinance Passed: Number: The City Manager reported the City's share of Saline County's portion would be 72.86%, and the area outside the City Limits would be 27.14%; and that Saline County's portion of the 8 county Regional Planning Commission funds will be 37%; based on the population and assessed valuation of all of these counties giving 50-50 weight to population and assessed valuation. Commissioner Losik commented the voting power is in proportion to the contributions. COMMISSION AGENDA THE CITY COMMISSIONERS CONSIDERED REVENUE SHARING REQUESTS: A. Passport for Adventure request for $9,922.50 to fund the program for 36 families in 1973• Father Yates was present and reviewed the program for the Commissioners, and told them enrollment would begin in June, and it is necessary for them to know if they would or would not receive funding from the Revenue Sharing. Commissioner Cooper said she thought the Commissioners should get together to establish guidelines to disburse the Revenue Sharing Funds. She also said she could support this request because of their past record. Mayor Weisgerber said, after attending the League of Kansas Municipalities meeting last Monday, at which time the Revenue Sharing program was discussed; the — Commission would be unable to write a check for a given amount and give it to the different organizations requesting money because it is required that the City enter into a contract with them for specific services and projects. He said the majority of the cities in the State are using their Revenue Sharing Funds for equipment and governmental services. Commissioner Usher said, after attending the League meeting, that the requests would have to be examined on a ''need'' basis; but that, in his opinion, some of the money must go to the people oriented projects. The City Commissioners discussed the necessity of guidelines. Commissioner Losik commented that the Commission had established the guidelines to continue an existing, proved program on a temporary basis until they can get their permanent funding, as opposed to the establishment of a new program; and that this is one of the things to be considered when Revenue Sharing Funds are allocated. A motion was made by Commissioner Losik, seconded by Commissioner Usher to approve $9,922.50 of Revenue Sharing Funds for the Passport for Adventure program for 36 families, to be adjusted if the program is scaled down for fewer families. Ayes: (4). Nays: (0). Motion carried. B. Salina Day Care Center request for Revenue Sharing Funds to operate the Day Care Center for retarded children. Mayor Weisgerber commented that the Day Care Center for retarded children would be funded by the County next year through the Rehabilitation Center at Schilling. He added the funding for this particular program will cease July 1, 1973 so they are in need of funds for the period of July 1, through December 31, 1973. He added they are involved in making some requests to the State Board of Social Welfare regarding some of the money that will be available on a 3 to 1 matching basis. Dr. Null confirmed for the Commissioners that the biggest problem the Day Care Cemter has at the present time is to keep the center for the retarded children functioning until the first of the year. He said they would still like to open a new Day Care Center for normal children. A motion was made by Commissioner Usher, seconded by Commissioner Cooper to enter into a contract with the Day Care Center to provide services for the retarded children at the rate of $800.00 a month from Revenue Sharing Funds, from July 1, through December 31, 1973, for a total of $4,800.00. Ayes: (4). Nays: (0). Motion carried. Y��ry �rl�t Commissioner Losik asked that the Day Care Center examine their problem now that the center for the retarded children has been separated from the other centers, to see if there is some way the Commission can assist them. Mr. Ron Elwell of the United Fund, was present and thanked the Commission for filling in the gaps of the real emergencies, in the last two motions. C. The Commissioners considered a request for $20,000 of Revenue Sharing Funds to establish a Human Relations Commission. Mr. James Briscoe, Chairman of the B. A. C. 0. S. Committee for the Human Relations Commission, presented the Commissioners with a copy of a letter which asked that the Mayor be empowered to establish a short lived, Ad Hoc Committee with the sole purpose of developing guidelines for the establishment of a Salina Human Relations Commission, and that this short term Ad Hoc Committee be composed of 2 members of the City Commission and one representative from each, the B. A. C. 0. S., G. I. Forum, Salina Human Relations Committee, Salina Community Relations Commission, and a staff expert from the Kansas Commission on Civil Rights; and that this Ad Hoc Committee be given 30 days to develop said guidelines to be submitted to the entire City Commission. Rev. J. E. Jones was present and spoke in favor of this broader committee to recommend the guidelines for the establishment of the Salina Human Relations Commission. Mr. J. Q. Rodrigues was present and also spoke in favor of this committee. The City Commissioners, James Briscoe, and Rev. Jones discussed the committee and what membership the Committee should have. Commissioner Losik commented that he does not think the Commissioners should be a part of the committee because the committee will eventually report back to the City Commission for final action. He recommended substitute membership from Kansas Wesleyan and Marymount College. Mayor Weisgerber suggested the City Commission meet at 3 P.M. on June 4, 1973 to consider the membership of the committee to establish the Salina Human Relations Commission. The interested people asked that the membership be determined before June 4th. The Mayor stated the City Commission would attempt to get together before June 4 and consider these appointments. D. Salina Public Library request for $35,000.00 of Revenue Sharing Funds for shelving and materials. A motion was made by Commissioner Usher, seconded by Commissioner Losik to approve $35,000.00 of Revenue Sharing Funds for the Library, as they requested, for shelving and materials for the children's library. Ayes: (4). Nays: (0). Motion carried. Commissioner Losik commented this is a one time request for permanent improvements. E. Salina -Saline County Health Department request for $18,679.00 of Revenue Sharing Funds for the Vector Control Program. A motion was made by Commissioner Usher, seconded by Commissioner Losik to approve $18,679.00 of Revenue Sharing Funds for the Vector Control Program for the Health Department. Ayes: (4). Nays: (0). Motion carried. F. The City Commissioners considered the purchase of a compactor for the sanitary landfill, and for excavation and road construction at the landfill site. Commissioner Losik commented this piece of equipment is to replace a 1962 catipillar with more than 50,000 hours of use. Commissioner Usher asked if the City could be reimbursed by the sale of revenue bonds. Mr. Olson replied it could, either through revenue bonds or User Fees, or a new fee structure, and that some sort of reimbursement will be the recommendation. A motion was made by Commissioner Usher, seconded by Commissioner Losik to allow $37,250.00 of Revenue Sharing Funds for a compactor, and $1,001.50 for road construction for the sanitary landfill. Ayes: (4). Nays: (0). Motion carried. Mayor Weisgerber mentioned the necessity of using some of the Revenue Sharing Funds for street repairs after the bad winter, and a new computer for the City Clerk's Office, which will be considered at a later date. PUBLIC AGENDA A LETTER was received from Urban Renewal requesting City Commission approval of the proposal submitted by the First National Bank and Trust Company for the redevelopment of land in the Central City Project. A motion was made by Commissioner Usher, seconded by Commissioner Losik to refer the letter to the Metropolitan Planning Commission for a recommendation. Ayes: (4). Nays: (0). Motion carried. A REQUEST was received from Rickel] Manufacturing Corporation for the changing of the name of Kennel Road to Brandau Road, and also to change their address from 1021 to 1000. A motion was made by Commissioner Usher, seconded by Commissioner Losik to refer the request to the Metropolitan Planning Commission for a recommendation. Ayes: (4). Nays: (0). Motion carried. A MOTION was made by Commissioner Usher, seconded by Commissioner Losik that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (4). Nays: (0). Motion carried. D. L. Harrison, City Clerk City of Salina, Kansas Regular Meeting of the Board of Commissioners May 28, 1973 There was no meeting today, because of the Legal Holiday - Memorial Day. &Li�� \ D. L. Harrison, City Clerk