04-20-2020 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 20,2020
4:00 p.m.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners
Trent W. Davis, M.D., Rod Franz,Melissa Rose Hodges (via phone), and Karl Ryan.
Also present: Michael Schrage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,
City Clerk.
Michael Schrage, City Manager, stated that he wanted to confirm with Scott Gardner, Director of
Continuous Process Improvement, that the following were working: the Salina Media Connection
cable television, online website and City of Salina, Kansas YouTube live was working properly.
Scott Gardner, Director of Continuous Process Improvement, stated yes for all.
Mr. Schrage explained the public participation options for the meeting and how an executive
session would work if needed.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of April 13,2020.
(6.2) Adopt Resolution No. 20-7828 authorizing the City Manager to renew an agreement
with CCMSI, Inc. to provide Workers Compensation Third Party Administrator
(TPA) Services.
(6.3) Award contract for 2020 Minor Concrete - Pavement Repair, Project No. 20018B,
with a revised completion date of July 1, 2020, to Davis Concrete Construction, in
the amount of $29,206.85 with a $3,000 construction contingency for a total project
authorization of$32,206.85.
Commissioner Hodges requested that Item 6.3 be removed from the consent agenda.
Commissioner Davis requested that Item 6.2 be removed from the consent agenda.
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20-0125 Moved by Commissioner Franz, seconded by Commissioner Davis, to approve the consent agenda
Lless Item 6.2 and 6.3. Aye: (5). Nay: (0). Motion carried.
(6.2) Adopt Resolution No. 20-7828 authorizing the City Manager to renew an agreement
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with CCMSI, Inc. to provide Workers Compensation Third Party Administrator
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(TPA) Services.
Commissioner Davis asked if all of our patients managed for work comp were through the
fi managed care services or through their own doctors. Natalie Fischer, Director of Human
Resources, stated they look at network and take advantage of network prices and were
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better than breakeven point. She stated it was a benefit to take part in reductions.
Commissioner Davis asked if the employee would be treated under the same rates as
through the health insurance policy. Ms. Fischer stated no, but if an employee would see
their own doctor, there would be an allowable amount up to $500. She continued to state
the referenced care was part of the TPA network.
Ms. Fischer explained the managed care service portion of the agreement.
Commissioner Davis asked if the physician would then be a part of two (2) networks. Ms.
Fischer stated yes.
20-0126 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 20-
7828 authorizing the City Manager to renew an agreement with CCMSI, Inc. to provide Workers
Compensation Third Party Administrator (TPA)Services. Aye: (5). Nay: (0). Motion carried.
L (6.3) Award contract for 2020 Minor Concrete - Pavement Repair, Project No. 20018B,
with a revised completion date of July 1, 2020, to Davis Concrete Construction, in
the amount of $29,206.85 with a $3,000 construction contingency for a total project
authorization of$32,206.85.
Commissioner Hodges asked if the road surface on Ninth &Crawford would be resurfaced
by the contractor and the City was going to correct the subgrade at our cost. Jim Kowach,
Director of Public Works, stated yes.
Commissioner Hodges asked who would be the responsible party for the engineering
portion of the project. Mr. Kowach stated the City of Salina did the engineering and there
were several contractors for tree removal, tree planting, curb and gutter and then mill and
overlay. He continued to state the mill and overlay project did expose some areas with
problems and the contractors tried to patch those problems. He further stated the old brick
road seemed to be all right when it was overlaid but it did not last so the contractor was
required to replace the asphalt grain of the mill and inlay but the City was responsible for
the base and responsible for the costs to make those repairs.
A conversation ensued between Commissioner Hodges and Mr. Kowach regarding the
failures of the Ninth Street project.
Commissioner Hodges stated there were some subgrade issues on Crawford at Roach and
asked if they were the same issues as on the Ninth Street project. Mr. Kowach stated the
L projects were different as the Ninth Street project was overlaying a brick street and the
Crawford and Roach project was a concrete street repair.
Commissioner Hodges asked if the work performed at Crawford and Roach was also a
subgrade issue that we had to go back and repair after a significant paving project. She
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continued by asking why those repairs were made. Mr. Kowach stated yes.
Commissioner Davis asked if delaying the repair to roads included in the microsurfacing
project would cause additional issues to repair at a later date. Mr. Kowach stated the crack
sealing project was completed to clean-out and fill the cracks, the locations should be able
to maintain for about a year to allow the needed repairs to be made.
20-01` 7 Moved by Commissioner Davis, seconded by Commissioner Ryan, to award contract for 2020
Minor Concrete - Pavement Repair, Project No. 20018B, with a revised completion date of July 1,
2020, to Davis Concrete Construction, in the amount of $29,206.85 with a $3,000 construction
contingency for a total project authorization of$32,206.85. Aye: (5). Nay: (0). Motion carried.
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ADMINISTRATION
(7.1) Salina Animal Shelter Crematorium.
(7.1a) Authorize the repair of the Salina Animal Shelter Crematorium.
(7.1b) Resolution No. 20-7829 amending the City of Salina Comprehensive
Fee Schedule.
Chris Cotten, Director of Parks & Recreation, explained the request, bids received, fiscal
impact and action options.
Commissioner Hodges asked what the total number of animals cremated yearly. Mr.
Cotten stated the average number of 20 was based off of staff experience.
Commissioner Hodges asked if the crematory was able to function at this point. Mr. Cotten
stated the walls were collapsing specifically the back wall. He continued to state the
crematory would need to be monitored at all times in its current condition.
Commissioner Hodges asked if there would be a reduction in the use of the crematory with
the new fees. She continued to ask if the intent was for use of the crematory for staff only.
Michael Schrage,City Manager, stated the intent was for a cost recovery.
Mayor Hoppock asked staff if they would prefer to offer the service to pick up the animal
bodies. Monique Hawley, Salina Animal Services, stated it was difficult to continue the
pickup service along with performing services in the community such as dogs at large,etc.
Commissioner Franz asked if each of the 212 pickups at the veterinary offices could be
multiple animals. Mr. Cotten stated it could be multiple animals at one pickup.
Commissioner Hodges asked what a new crematorium cost. Mr. Cotten stated the current
crematorium was a good size for road kill or wildlife but was not ideal for private
cremations. He continued to state the cost for a new one would be $75,000. Mr. Schrage also
provided additional information on the request.
Commissioner Franz asked if this would be a rebuild. Mr. Cotten stated it would be a
rebuild of the unit.
Commissioner Davis asked if the facility was staffed for the service. Mr. Cotten stated at
times,he had to pull staff from other facilities to perform cremations for the animal shelter.
Commissioner Davis asked if the company from Junction City would be able to handle the
private cremations. Mr. Cotten stated that all private cremations were currently handled by
the company from Junction City.
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Commissioner Ryan asked if the veterinarians were receiving more requests for handling
the animals privately. Mr. Cotten stated the private cremations were handled by the
company from Junction City and the mass cremations were handled by the animal shelter.
Commissioner Davis asked if the services needed to be listed if they were not currently
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offered. Mr. Schrage stated that staff could administer the fee schedule.
20-0V8 Moved by Commissioner Ryan, seconded by Commissioner Franz, to authorize the repair of the
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crematorium services as bid by National Crematory in the amount of $30,000. Aye: (5). Nay: (0).
Motion carried.
20-01679 Moved by Commissioner Franz, seconded by Commissioner Davis, to adopt Resolution No. 20-
7829 amending the City of Salina Comprehensive Fee Schedule to include new cost recovery fees
for the disposal of animal remains. Aye: (5). Nay: (0). Motion carried.
(7.2) Consider contract to chip seal Salina Municipal Solid Waste Landfill roads and
authorize use of the Salina Municipal Solid Waste Landfill fund balance for un-
budgeted road repairs at the landfill.
Jim Kowach, Director of Public Works, explained the project, bids received, fiscal impact,
Solid Waste Fund Balance and Solid Waste Capital Reserve Fund, the major purchases or
expenses at the landfill and action options.
Commissioner Franz thought the future projects of the landfill deserved a future study
session. He also asked how many cells the landfill was currently using now. Mr. Kowach
stated Cell 19 and fluffing Cell 20.
Commissioner Franz asked if the base of the road was what carried the load and not the top
layers. Mr. Kowach stated the resurfacing did not add stability to the base but over time,
there would be a couple layers of surfacing on the top of the road.
Mayor Hoppock asked if the convenience area would also be resurfaced. Mr. Kowach
stated yes.
20-0130 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve use of the Solid
Waste Fund balance to fund the Chip Seal contract at the Salina Municipal Solid Waste Landfill
and award the chip seal contract to APAC-Kansas, Inc., Shears Division, Salina, in the amount of
$144,805.80 with a $5,194.20 (3.6%) construction contingency and a total project authorization of
$150,000. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Mayor Hoppock asked staff to address the special meeting on Wednesday. Michael
Schrage, City Manager, stated that staff had worked on the request of the City Commission
on staffing and did not want to give the City Commission and the employees short notice
so he had asked for a special meeting on Wednesday, April 22, 2020 at 4:00 p.m. in the
City/County Building, 300 West Ash, Room 107. He continued to state the presentation
would be distributed to the City Commission today along with City employees and posted
to the City of Salina website.
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Commissioner Hodges stated she had received a couple inquiries from citizens on recycling
and asked if there would be a way to schedule a time for consumer recycling. Michael
Schrage, City Manager, stated he would be happy to start that conversation at a staff level.
He also stated service levels across the board would be a point of conversation at the
special meeting.
ADJOURNMENT
20-0131 Moved by Commissioner Davis, seconded by Commissioner Ryan, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:15 p.m.
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[SEAL] Michael L. Hoppock,Mayor
ATTEST:
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1/tOwtGLZ, 1,OLOY.4
Shandi Wicks,CMC,City Clerk
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