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12-09-1974 Minutes286 City of Salina, Kansas Regular Meeting of the Board of Commissioners December 9, 1974 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, December 9, 1974, at four o'clock p.m. The Mayor asked everyone to stand for the pledge of allegiance to the Flag and a moment of silent prayer. There were present: Mayor W. M. Usher, Chairman presiding Commissioner Robert C. Caldwell Commissioner Norma G. Cooper Commissioner Mike Losik, Jr. Commissioner Jack Weisgerber comprising a quorum of the board, also: L. 0. Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: None Commissioner Cooper asked for clarification on the minutes of the meeting of November 25, 1974, "Following the appointments to the Citizens' Advisory Committee, I expressed not only the appreciation and the necessity of public participation, but also that we would keep a record of the people who had volunteered and future replacements or reappointments they would be contacted and if they would like to still be considered at that time they could be. I see no mention having been made of this, was this the wish of the Commission?" Mayor Usher commented, "This was taken care of, in fact I wrote a letter to everybody that was not selected and told them unless we heard from them differently, we would like to keep their name on record so that when replacements were needed we would use that list. It doesn't appear in the minutes, but we did take care of it and the staff is aware of it." Commissioner Cooper said, "Well, just so it is on record some place. This I thought was the wish of the Commission." The Minutes of the Regular Meeting of November 25, 1974 were approved as printed. STAFF AGENDA THE COMMISSIONERS CONSIDERED APPROPRIATIONS for the balance of 1972 Revenue Sharing Funds, budgeted August 19, 1974. Activity Center for the Aging Elevator in Police Administration Building United Funds $25,000.00 30,000.00 13,000.00 (1) Community Services Referral Agency 3,000.00 (2) Community Needs and Services Study 10,000.00 Joint Booking Area and Juvenile Facilities (Architect fees) 2,450.00 1 Property Acquisition (1) Centennial Park (2) Thomas Park Maintenance van for Traffic Control Building Demolition Paper recycling transfer $14,500.00 10,000.00 4,500.00 10,000.00 8,950.00 10,000.00 Sidewalk construction on the west side of Ninth Street from Euclid to Thomas Park Oakdale River Bank Shaping 5,000.00 9,356.19 286 Commissioner Losik said, "There seems to be some controversy and difference of opinion regarding this police elevator. I am hearing all kinds on it. I am just wondering if there is enough justification to continue with it and if the judge and the Chief of Police don't feel that it is that urgent we need it, maybe we ought to look at this again. I am not opposed to having it, i is just that if these things are coming up and becoming controversial, maybe we ought to look at those items specifically." Mr. Harris explained, "The Chief of Police called me this morning about the broadcast that KSAL had aired; in fact George was in to see me one day last week about this and I intended to call the Chief then and visit with him and it slipped my mind. He called me this morning and said that he did not intend to convey the idea that the elevator was not needed, that it is a public convenience He said something to the effect that the Police Department of the Police Officers themselves do not need it. If it is there, it would be for the convenience of the public." Commissioner Losik said, "Well, this was my opinion and this is what I wanted to get clarified, because we certainly wouldn't want to do something that wouldn't seem to have merit, but I know that every body thought about this and they thought that it would serve the public, the elderly, disabled and so forth and I'd sure like to make sure that we follow that because this was the intent of the thing." Mr. Olson said, "Mr. Losik, I'd like to comment that the judge was concerned, or had a little feeling about the same subject and called me. His comment, when questioned, was he didn't feel it was probably appropriate for him to even comment. The way he put it, when he said, 'no, that he had not been consulted', was in answer to that question. "I can personally testify as far as the use or the value of one in the old building, my office was next door to the stairway in the old City Hall and I on several occasions saw them carry wheelchairs up. I myself have gone down several times and I have seen staff help elderly up those steps. Now they might not all have been going to court, they could have been going to Engineering, to Inspection or Planning, but they were difficult steps to negotiate and these being the are just as difficult, for those who have business on the top floor or with Civil Defense." Commissioner Losik replied, "This is really what my concern was. I think we all agreed this is the thing that was needed, it was originally designe to be there but we sure didn't want to get caught in a hassle if there was ever any thought, but I still feel in my own opinion it is a good idea, it is a good service item for the people and all I wanted was a little clarification to make sure we are all thinking the same thing on it. "The other item on the agreement - the Community Needs and Services Study, I think that we were going to make that final decision later on this month, were we not?" Mayor Usher commented, "Well we need to go ahead and include it in this list, subject to the presentation and then if we are convinced that it is a worthwhile project.." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to approve the appropriations for the balance of the 1972 Revenue Sharing Funds. Ayes: (5). Nays: (0). Motion carried. 287 Smoky Hill, Inc. $2,575.00 BIDS WERE RECEIVED for the Elevator in the Police Administration R & D Construction 3,187.50 Building. 3,190.00 B & D Construction 4,170.00 Bob Albers Construction 6,345.00 Otis Elevator Company, Kansas City, Missouri $28,977.00 Montgomery Elevator, Wichita, Kansas 28,997.00 Engineer's Estimate 24,900.00 A motion reject all was made by bids and Commissioner Losik, seconded by Commissioner Weisgerber to instruct the City Clerk to re -advertise for bids to be received December 16, 1974. Ayes: (5). Nays: (0). Motion carried. BIDS WERE RECEIVED for the construction of a sidewalk on the West side of Ninth Street from Euclid to Thomas Park. (Engineering Project 74-583) Smoky Hill, Inc. $2,575.00 Wilson Constructors, Inc. 2,975.00 R & D Construction 3,187.50 J. S. Frank Construction, Inc. 3,190.00 B & D Construction 4,170.00 Bob Albers Construction 6,345.00 Engineer's Estimate 3,900.00 A motion was made by Commissioner Caldwell, seconded by Commissioner Losik to award the contract to Smoky Hill, Inc., in the amount of $2,575.00 as the low bidder. Ayes: (5). Nays: (0). Motion carried. BIDS WERE RECEIVED for the demolition of unsafe structures (Engineering Project 74-582) Bob Smith Salvage Company $7,355.00 Bob Albers Construction 7,600.00 J. S. Frank Construction Company, Inc. 9,650.00 Engineer's Estimate 9,800.00 A motion was made by Commissioner Weisgerber, seconded by Commissioner Caldwell to award the contract to Bob Smith Salvage Company, in the amount of $7,355.00, as the low bidder. Ayes: (5). Nays: (0). Motion carried. BIDS WERE RECEIVED for a storage building at Sewage Plant # 1 (Engineering Project 74-581) Red Construction Company $24,892.00 J. S. Frank Construction Company, Inc. 24,980.00 Metco Corporation 30,000.00 Holgerson and Company 33,700.00 Earth Excavation, Inc. 34,250.00 Engineer's Estimate 25,000.00 A motion was made by Commissioner Losik, seconded by Commissioner Weisgerber to award the contract to Red Construction Company in the amount of $24,892.00, as the low bidder. Ayes: (5). Nays: (0). Motion carried. A CHARTER ORDINANCE was introduced for second reading entitled: "A CHARTER ORDINANCE exempting the City of Salina, Kansas from the provisions of K.S.A. 41-2702, which provides it to be unlawful to sell cereal malt beverages at retail without first securing a license therefor and establishing the procedu and license fees therefor; and providing substitute and additional provisions on the same subject." A motion was made by Commissioner Weisgerber, seconded by Commissioner Losik to adopt the Charter Ordinance as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Charter Ordinance and it is numbered 10. The Charter Ordinance was introduced for first reading November 18, 1974. 288 "Parking Lot No. 6 located on South Fifth Street has thirty-eight (38) 2 -hour parking spaces, seventeen (17) 6 -hour parking spaces, and twenty (20) 10 -hour parking spaces. "We found that the 6 and 10 hour parking spaces have a 959 - 1009 usage during the working days while the 2 -hour parking spaces have approximately 209 usage. "Parking Lot No. 7 located on Seventh Street has six (6) 30 -minute parking spaces, forty-five (45) 2 -hour parking spaces, sixty (60) 6 -hour parking spaces and sixth -six (66) 10 -hour parking spaces. "Our survey revealed that the 30 -minute and 2 -hour parking spaces have 800 - 959 usage during the working days. The 6 -hour parking spaces have 859 usage and the 10 -hour parking spaces have 659 usage. "The First State Bank and Trust Company is now constructing a parking lot just north of the existing city parking lot in the 200 block of South Fifth Street. When completed this parking lot will become a city parking lot; and the south two lanes of the existing city parking lot will become the property of the First State Bank and Trust Company. These additional parking spaces will improve the parking problem when completed. "There is a high usage of the long term parking spaces and a lot usage of the short term parking spaces in the Fifth Street Parking Lot. During the same period of time there is a low usage of the long term spaces and a high usage of the short term spaces in the Seventh Street lot. "I spoke with Mr. Philip Shafer regarding the additional 10 -hour parking meters that were requested. He agreed that the 6 -hour parking meters would be sufficient. "In review of these facts, this office recommends, as an interim measure to the transfer of nine (9) 2 -hour parking meters from the Fifth Street Parking Lot to the Seventh Street Parking Lot with the replacement of nine (9) 6 -hour parking meters from the Seventh Street Parking Lot..." A motion was made by Commissioner Cooper, seconded by Commissioner Caldwell to accept the City Engineer's report and recommendation. Ayes: (5). Nays: (0). Motion carried. A CHARTER ORDINANCE was introduced for second reading entitled: "A CHARTER ORDINANCE exempting the City of Salina, Kansas, from the provisions of K.S.A. 1973 Supplement 16-707, which provides for the licensing of pawnbrokers and providing substitute and additional provisions on the same subject." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the ordinance as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Charter Ordinance and it is numbered 11. The Charter Ordinance was introduced for first reading November 18, 1974. A MOTION was made by Commissioner Weisgerber, seconded by Commissioner Losik to introduce an ordinance for first reading prescribing the corporate limits of the City of Salina, Kansas, including land described in Ordinance Numbers 8336, 8340, 8372, and repealing Ordinance Number 8324. Ayes: (5). Nays: (0). Motion carried Ordinance Passed: Number THE CITY ENGINEER reported on Petition Number 3460 which was filed by Philip Shaffer for additional 8 and 10 hour parking meters in the Municipal Parking Lot located in the 200 block of South Fifth Street. "This office has conducted'a survey of Lot No. 6 located in the 200 block of South Fifth Street and Lot No. 7, located in the 200 block of South Seventh Street. "Parking Lot No. 6 located on South Fifth Street has thirty-eight (38) 2 -hour parking spaces, seventeen (17) 6 -hour parking spaces, and twenty (20) 10 -hour parking spaces. "We found that the 6 and 10 hour parking spaces have a 959 - 1009 usage during the working days while the 2 -hour parking spaces have approximately 209 usage. "Parking Lot No. 7 located on Seventh Street has six (6) 30 -minute parking spaces, forty-five (45) 2 -hour parking spaces, sixty (60) 6 -hour parking spaces and sixth -six (66) 10 -hour parking spaces. "Our survey revealed that the 30 -minute and 2 -hour parking spaces have 800 - 959 usage during the working days. The 6 -hour parking spaces have 859 usage and the 10 -hour parking spaces have 659 usage. "The First State Bank and Trust Company is now constructing a parking lot just north of the existing city parking lot in the 200 block of South Fifth Street. When completed this parking lot will become a city parking lot; and the south two lanes of the existing city parking lot will become the property of the First State Bank and Trust Company. These additional parking spaces will improve the parking problem when completed. "There is a high usage of the long term parking spaces and a lot usage of the short term parking spaces in the Fifth Street Parking Lot. During the same period of time there is a low usage of the long term spaces and a high usage of the short term spaces in the Seventh Street lot. "I spoke with Mr. Philip Shafer regarding the additional 10 -hour parking meters that were requested. He agreed that the 6 -hour parking meters would be sufficient. "In review of these facts, this office recommends, as an interim measure to the transfer of nine (9) 2 -hour parking meters from the Fifth Street Parking Lot to the Seventh Street Parking Lot with the replacement of nine (9) 6 -hour parking meters from the Seventh Street Parking Lot..." A motion was made by Commissioner Cooper, seconded by Commissioner Caldwell to accept the City Engineer's report and recommendation. Ayes: (5). Nays: (0). Motion carried. THE CITY COMMISSIONERS considered a resolution authorizing the incurring of costs for the Community Development Program. Mr. Olson said, "We have 2 commitments that we would like to make already. One for $800.00 to the Kansas League of Municipalities; this is what they have prorated Salina's share to be of all the cities in Kansas that will be participating and they are doing a substantial amount of work towards project application work; and to R. L. Polk Company for $2,500.00. Now this sounds like a pretty good contractual check to write, but the data that the Polk Company makes available gets into much more detail than census data, as far as the per household type data is concerned. You are going to be called upon at the end of the first project year for an audit, your data must not be inconsistent with that available in developing your plan and working your plan once you have developed it." A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing the incurring of costs for the Community Development Program." A motion was made by Commissioner Losik, seconded by Commissioner Cooper to adopt the Resolution as read, including the 2 items that were already mentioned that were obligated, and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3216. A LETTER was received from the Citizens' Advisory Committee recommendin that the City Commission adopt a resolution entitled: 11A resolution setting forth a plan for citizen participation in the development and carrying out of an ongoin housing and community development plan for the City of Salina, Kansas. "We believe such a formal statement of policy on citizen participation is an important step as we become involved in the Community Development Block Grant Program." Mr. Harris explained, "In the federal regulations they require each community to develop their citizen participation plan and that is about as far as they go with it. There is really no guideline, they just say you will have the citizen participation plan and that the general public will play a roll in determining the needs and developing the programs, plans and application. We have endeavored to outline in this resolution as to how that would come about and the Citizens' Advisory Committee, last Thursday, did approve this resolution and recommends it to the governing body." Mayor Usher commented, "This is the matter of documentation on citizen participation." A RESOLUTION was introduced and passed entitled: "A RESOLUTION setting forth a plan for citizen participation in the development and carrying out of an ongoing housing and community development plan for the City of Salina, Kansas." A motion was made by Commissioner Weisgerber, seconded by Commissioner Losik to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3217. A LETTER was received from the City Planning Commission recommending the approval of the final plat of Georgetown Addition, as requested in Petition Number 3395, filed by A. B. Seelye Company, Inc. A motion was made by Commissioner Caldwell, seconded by Commissioner Losik to accept the recommendation of the Cit Planning Commission and approve the final plat of Georgetown Addition, and authorize the Mayor to sign. Ayes: (5). Nays: (0). Motion carried. COMMISSION AGENDA MAYOR USHER welcomed several Boy Scouts from Troop 23, from the Belmont Christian Church, who were working on their merit badges. 2 0 PUBLIC AGENDA PETITION NUMBER 3461 was filed by Mrs. Carl Newcomb, 424 West Prescott for the installation of 4 -way stop lights at Prescott and Ninth Street. A motion was made by Commissioner Weisgerber, seconded by Commissioner Losik to refer the petition to the City Engineer for a recommendation. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Cooper, seconded by Commissioner Losik that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. D. L. Harrison, City Clerk