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09-16-1974 Minutes1 u 246 City of Salina, Kansas Regular Meeting of the Board of Commissioners September 16, 1974 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, September 16, 1974, at four o'clock P.M. The Mayor asked everyone to stand for the pledge of allegiance to the Flag and a moment of silent prayer. There were present: Mayor W. M. Usher, Chairman presiding Commissioner Robert C. Caldwell Commissioner Norma G. Cooper Commissioner Mike Losik, Jr. Commissioner Jack Weisgerber comprising a quorum of the Board, also: L. 0. Bengtson, Norris D. Olson, D. L. Harrison, Absent: None City Attorney City Manager City Clerk The Minutes of the Regular Meeting of September 9, 1974, were approved as printed. STAFF AGENDA A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and ordering certain sanitary sewer improvements, ordering preparati of plans and specifications and the estimate of costs. (Engineering Project 74-576 for sanitary sewers for APCO and National Bank of America). A motion was made by Commissioner Cooper, seconded by Commissioner Losik to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber (4). Nays: (0). Mayor Usher abstained. Carried. The Mayor approved the Resolution and it is numbered 3203. A RESOLUTION was introduced and passed entitled: "A RESOLUTION determining the advisability of certain street, water main, sanitary sewer, and storm sewer improvements estimating the cost thereof, defining the boundaries of the improvement district, method of assessment, and apportioning the cost between the improvement district and the City -at -large." (Engineering Project 74-575 for improvements in Country Club Estates Number 2) A motion was made by Commissioner Weisgerber, seconded by Commissioner Caldwell to adopt the Resolution as read anc the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5) Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3204. A MOTION was made by Commissioner Caldwell, seconded by Commissioner Losik to instruct the City Clerk to publish notice to receive bids for one vehicle for the Parking Meter Department, to be received October 7, 1974. Ayes: (5). Nays: (0). Motion carried. THE CITY COMMISSIONERS considered a report on the Fire Protection Study. (The study was requested by Commissioner Losik at the August 20, 1973 meeting) The City Manager commented, "Chief Bross will make the presentation. I might make just a general statement, apologizing for the amount of time that it took to prepare the report. It didn't take all that amount of time. In the work that was done, I think though, you will recall, when the idea was presented we told you that we had very little direction as far as preparing one of these 247 studies. With some investigation we found that an agency, by the name of Public Technology Institute had developed a model, was in the process of preparing the data for their model for more general public use, so we contacted this agency, which I believe is out of Chicago, and proceeded from there. We never did actually receive from them their so called computer model; however a certain amount of work had been done in the City of Wichita, and we had three or four people go to Wichita to obtain information from them as to how they proceeded, what they had done in their field work, and the like. I assigned Bill Harris to work with the Chief and to go through some evaluating and making some value judgements in procedure and adapting the PTI study to our situation, and of course, we did become involved with several projects that, I guess, we put ahead of this in some respects as far as staff time, such as budget, Bill decided to go to the hospital for a while, then decided not to get back on the track after he got out of the hospital for a while, so with those types of delays it was dust the thing off and get back on it, so that is about the .. oh yes, we were advised of PTI's work in contacting the insurance rating people, both at the Federal and State level. This is one point that we also held up a little. It took a little time to see what their recommendations or what success they had with insurance rating people, ISO. There are some areas of change in the rating system that have been effectuated somewhat, and I might just mention one because we testified and supported, argued the point of age versus performance in fire trucks for example. Kansas Inspection Bureau and now the Insurance Service Office has always held when a piece of equipment got x number of years old it was no longer of any value. You suffered so many deficiency points. Public Technology has finally got ISO to agree to provide deficiency points based on the performance of the equipment, regardless of age. We don't know all these refined negotiations that went into the revision of the 1973 rating schedule. That is another story. I think that we could possibly pursue that another time." Chief Bross said, "Our assignment was to determine the need for additional fire stations, manning and equipment. As we have outlined in this study, I believe you all have one, indications are at this time that expansion is not justified; however, we do have three borderline areas mentioned in the report which will be pointed out later on the map. Future growth in these areas will dictate necessary changes in fire protection coverage. Concern has been frequently expressed about the railroads interferring with fire protection to North Salina. This situation is not unique to our town, in fact it is a problem in almost every city, no matter how large or small. The main railroad does offer an obstruction, but since January 1, 1973, we have been briefly detained on only four occasions. None of these have been of a serious nature, and they are all outlined in the report. The last incident occurred in January, 1973. To my knowledge, no formal record was kept of possible interference by a train prior to January 1, 1973; however, the Fire Department does not feel that this has been a significant obstruction to our services. We have alternate routes on 12th, 9th, Santa Fe, Ohio, Chicago, and Broadway. All the reference material we have been able to study has seemed to indicate that we are justified in basing the decisions we have made concerning the railroad tracks and the entire study on past experience. "Also you will see on exhibit, we cannot justify additional fire protection for Southeast Salina at this time. The rate of growth in population and tax base in the future will determine the additional need for fire protection "Our study has been predicated primarily on response time requirement rather than on radial or mile distance requirement, and since January 1, 1973, we made arrival time a part of every fire report to check the response time estimates for accuracy. These are the times that were reported in your blue book." Chief Bross reviewed the 5 maps on display and explained the colored pins and the overlays. Mayor Usher complimented the staff for the report, and commented, "I am impressed with the detail that you have gone into and the clarity with which it has been drawn up." Chief Bross answered questions from the Commissioners concerning sprinkler systems and detection devices, and explained that they tried to initiate a master plan for fire protection for Salina with this study, and credited the fire officers and firemen for doing all the leg work for the report. A motion was made by Commissioner Caldwell, seconded by Commissioner Weisgerber to accept the report. Ayes: (5). Nays: (0). Motion carried. 248 THE COMMISSIONERS CONSIDERED resolutions authorizing and establishing charges for the use of Lakewood Lodge, Memorial Hall, Salina Community Theatre, cutting weeds in compliance with Article III of Chapter 15 of the Salina Code, operation of the Salina Municipal golf course, and determined all should become effective January 1, 1975. A MOTION was made by Commissioner Losik, seconded by Commissioner Caldwell to include a resolution concerning the cemetery rates for consideration on the agenda. Ayes: (5). Nays: (0). Motion carried. A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and establishing certain charges and rental fees for the use of Lakewood Lodge and repealing all existing resolutions, motions and actions pertaining thereto." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3205. A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and establishing certain charges and rental fees for the use of Memorial Hall and the equipment used in connection therewith and repealing all existing Resolutions, motions and actions pertaining thereto." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3206. A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and establishing certain charges and rental fees for the use of Salina Community Theatre and Cultural Arts facilities and repealing all existing Resolutions, motions and actions pertaining thereto." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3207. A RESOLUTION was introduced and passed entitled: "A RESOLUTION establishing the rates to be charged by the City for cutting weeds in compliance with Article III of Chapter 15 of the Salina Code and repealing all previous Resolutions, motions or actions in conflict therewith." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3208. A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and establishing charges for the operation of the Salina Municipal Golf Course, amending Resolution Number 3082, and repealing said existing Resolution." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldwell, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3209. COMMISSIONER COOPER said, "I would like for someone to clarify for the golf cart users, I visited with the City Manager about this prior to our rate adjustments, and there seems to be some differing opinions on the purposes of the golf cart fees. Besides the green fees that you pay and the golf cart rentals you pay an additional - it is going to be increased from 25(t for the first 9 to 50(t for the first 9, right? And apparently some people in the community who own their own golf carts and pay this additional charge, were under the impression that the monies were to be used for cart trails, and in checking into it I find out that this is not the case, so.." Mayor Usher said, "I don't know how a 25(t fee would ever possibly build it in the first place." Commissioner Cooper said, "Well, I am not debating that point, Bill, I am only saying that the people who are being charged the fee and who are paying the fee, were under the impression that the monies were to be earmarked for purposes of golf trails. This is just simply a users fee to take their carts out onto the golf course, and for purposes of clarification, so that when they pay it there won't be any further misunderstanding, this is the only reason I mention it." 249 The City Manager said, "Well, for clarification, and so there won't be any misunderstanding, as I told you, it was my understanding that these rates were never committed either verbally or by ordinance form or resolution or any other form for that intended purpose. There was some conversation at the time the golf course was constructed that it would certainly be nice if we had some asphalt runs for the carts, and this was generally concurred with; but there was, to my knowledge, never a commitment by the then City Commission, or administration or anybody else, a commitment or an inference that this is what this charge was to be used for. Now, if there was, there was certainly no one directed to make such a statement or to make such an inference, to my knowledge." Commissioner Cooper said, "Well, I don't know. I am only telling you that I had heard from people who paid the fee, and they were saying that they had been told that this was for cart trail purposes and I am just trying to clear the records to say that this is simply a users fee. The money is not being earmarked or set aside for cart trails." A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing and establishing certain charges for the operation of the Gypsum Hill Cemetery." A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to adopt the Resolution as read and the following vote was had: Ayes: Caldweâ–ºl, Cooper, Losik, Weisgerber, Usher (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3210. Bill Harris raised the questions of not having the cemetery rates go into effect until January 1, 1975, 11that with publicizing it, and naturally it will be, that the price of these lots is going to be increased, but will not be effective until the first of the year, in other words we might have a run on the bank in the mean time in order to pick the lots up at the present cost." Commissioner Losik commented, "Oh, I think it is a risk we would have to take. I think across the board, overall, there would be purchased, some resold, so forth, I am just thinking maybe it might not effect us that much. It is a good thought though." Commissioner Losik also commented, "It might not hurt to have the news media stress a little bit, if they would, to help us on these cemetery rates, as to how a portion of the sale of the lots is going into a perpetual care fund so that it would be clearly understood by all." Mayor Usher said, "I would like the community to know that it has been many years since we have had a chance to increase or at least re -adjust our fees and we have seen some fantastic increases in cost, so unfortunately it seems like our increases are going to be astronomical when you relate it back to what you were paying, but we have been subsidizing some of these areas long enough, and although we don't make a profit in some of these areas, we try to come close enough to breaking even." None (I PETITION of the preliminary motion was made by refer the petition Motion carried. COMMISSION AGENDA PUBLIC AGENDA NUMBER 3450 was filed by Michael J. Maloney for the approval plat of the Maloney Addition to the City of Salina, Kansas. A Commissioner Weisgerber, seconded by Commissioner Cooper to to the City Planning Commission. Ayes: (5). Nays: (0). PETITION NUMBER 3451 was filed by Allen J. Hocking for the incorporatio within the limits of Salina, Kansas, for general commercial use, the South 14 acres of the East half of the Southwest Quarter of Section 15-14-3, lying west of the right-of-way of I -35-W. A motion was made by Commissioner Losik, seconded by Commissioner Weisgerber to refer the petition to the City Planning Commission. Ayes: (5). Nays: (0). Motion carried. 250 PETITION NUMBER 3452 was filed by Allen J. Hocking for the rezoning of the South 14 acres of the East half of the Southwest Quarter of Section 15-14-3 lying west of the right-of-way of 1-35-W from District "A" (County Zone) to District "EE" (Local Service District). A motion was made by Commissioner Losik, seconded by Commissioner Caldwell to refer the petition to the City Planning Commission. Ayes: (5). Nays: (0). Motion carried. PETITION NUMBER 3453 was filed by the property owners in the benefit district for the improvement of East Crawford Street, protesting the proposed method of assessing the adjoining property owners the major portion of the cost of replacing this portion of a main east -west trafficway in the City. A motion was made by Commissioner Weisgerber, seconded by Commissioner Caldwell to refer the petition to the City Engineer for checking. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Losik, seconded by Commissioner Caldwell that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. D. L. Harrison, City Clerk 1 ri