Loading...
04-06-2020 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS April 6,2020 2:30 p.m. N Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City a. Commission meeting. The Clerk replied yes. co The Regular Meeting of the Board of Commissioners was called to order at 2:30 p.m. in Room 107, 0 City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of U silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners Trent W. Davis, M.D., Rod Franz,Melissa Rose Hodges,and Karl Ryan. Also present: Michael Schrage, City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. Michael Schrage, City Manager, stated that he wanted to confirm with Scott Gardner, Director of Continuous Process Improvement, that the following were working: the Salina Media Connection television, online website and City of Salina, Kansas YouTube live was working properly. Scott Gardner, Director of Continuous Process Improvement, stated yes for all. Mr. Schrage also stated there were executive sessions planned for today and the conference call would be live but muted, YouTube live would be muted and paused, and Salina Media Connection would also be muted and paused. Once the executive session would be completed, all Lmedia services would be un-muted and un-paused. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Mayor Hoppock spoke a few words regarding the Governor's stay-at-home order and the COVID-19 cases in Saline County. Michael Schrage, City Manager, noted that the official notice published in the newspaper for the public hearing listed the time of the hearing as 4:00 p.m. and the hearing must occur at 4:00 p.m. or after. CONSENT AGENDA (6.1) Approve the minutes of March 25, 2020. (6.2) Approve the minutes of March 30, 2020. (6.3) Resolution No. 20-7821 authorizing the Mayor to sign an Agreement to Lengthen the Tolling Period in the Consent Decree, which relates to the Former Schilling Air Force Base Site. L20-0109 Moved by Commissioner Ryan, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION Page 1 (7.1) Discussion of impacts of the COVID-19 pandemic on the revenues of the City of Salina. (was originally Agenda Item No.7.3) Michael Schrage, City Manager, provided a brief overview of the agenda item and staff's work on the preparation of the information. W Debbie Pack, Director of Finance & Administration, explained the impacts of COVID-19, unemployment data,local impact and revenue resources and data. Mayor Hoppock asked if there was any idea on Saline County and State of Kansas unemployment rate was. Ms. Pack stated that information was available but she was not sure how readily available it was but staff could look for that information. Commissioner Davis asked if the information of business sizes was accurate. Ms. Pack stated that she pulled the information from gaeoler.com and was not sure how accurate it was. Mr. Schrage provided information on the numbers in the chart. Commissioner Franz stated that there was one (1) year that the final distribution from the county was on December 30th and the numbers were not normal due to the distribution date. Mr. Schrage stated that staff averaged that out which helped to make it make sense. Commissioner Franz noted a change in the calculation of motor vehicle tax. Commissioner Ryan asked if the average mill levy rate listed for motor vehicle tax was for the entire county. Ms. Pack stated for motor vehicle tax it was based on an average county rate for all jurisdictions in the county using from 2 years ago. Commissioner Franz asked if the information was based on the Moody's report. Ms. Pack stated yes. Mr. Schrage stated that staff noted a few categories that were not included in the Moody's report so other sources were used to obtain the information needed. Mr. Schrage provided information regarding online sales tax. Ms. Pack continued to provide information on sales and use tax revenue and property tax revenues. Mayor Hoppock asked if staff knew what percentage of property taxes were residential versus commercial. Ms. Pack stated that she did not receive that information but she could obtain it from the county. Ms. Pack continued to provide information regarding property tax. Commissioner Franz noted the effects of the last recession if you look at years 2008 to 2013. Ms. Pack continued to provide information regarding property tax. Commissioner Franz asked if staff had looked at the debt service fund for property tax shortfalls. Ms. Pack stated that staff had looked at the funds but not specifically for property tax shortfalls but could look at it. Ms. Pack continued to provide information regarding franchise fees. Mayor Hoppock stated the school district was purchasing hot spots for use and asked if the school district paid a franchise fee or if they were exempt. Ms. Pack stated they would typically be exempt. Ms. Pack continued to provide information regarding EMS revenue. Mayor Hoppock stated he would prefer to leave the level of calls flat and not project an Page 2 increase. Ms. Schrage provided information regarding the number of EMS calls, revenue received in March and projections. Mayor Hoppock stated the amount would include the number of calls to other municipalities and that may drop. Mr. Schrage stated that the number of transferred to other municipalities was about the same and noted it was not for COVID-19 patients. 2 Commissioner Franz noted that he had found information from the Kansas Department of Health&Environment regarding the number of patient cases. Ms. Pack continued to provide information regarding fees and charges specifically on Parks &Recreation programming. Commissioner Hodges noted the cost recovery for adult and youth soccer and mentioned the expenses being low. Mr. Schrage stated the expenses were more for staffing, painting the lines on the field,etc. Mr. Schrage provided information on the revenue reductions and part-time staffing and programs to offer the remainder of the year. Mayor Hoppock noted that some of the youth programs also gave a quality of life and that would need to be looked at as part of deciding on the programs to keep. Mr. Schrage noted the staffing issues at Kenwood Cove. Ms. Pack continued to provide information regarding fees and charges revenue, Municipal Court revenue, motor vehicle tax revenue, license and permit revenue, other revenues and other tax revenues. Commissioner Davis asked if the City of Salina had the authority to regulate the sale of alcohol for carry-out or delivery. Mr. Schrage noted that there had been some conversations at the state level but was not sure if it was allowed. Ms. Pack continued to provide information regarding investment income revenue and general fund summary: potential impact of COVID-19. Mr. Schrage provided additional information regarding the reserves fund. Ms. Pack continued to provide information regarding reductions in revenues and expenditures in the general fund and general fund revenue related funds. Mr. Schrage provided additional information regarding cost saving measures at Tony's Pizza Events Center. Ms. Pack continued to provide information regarding the golf course fund and gas tax. Commissioner Franz provided information regarding an article he read regarding gas tax and the impact on the fund. Ms. Pack continued to provide information regarding Kansas Federal Fund Exchange funds and a summary from the general fund and sales tax fund. Mr. Schrage recapped the presentation and the information staff needed from the City Commission. He continued to state that staff owed the City Commission owed additional information regarding furloughs and unemployment. Commissioner Davis commented on the potential for extended stay-at-home orders and the effect on staffing and services. Commissioner Hodges noted that she expected the projections to be higher and the need to look at further cuts in the expenditures. She continued by asking if staff had conversations Page 3 with other entities the City of Salina had contracted with (such as Salina Downtown, Inc., Salina Community Economic Development Organization (SCEDO) and Chamber of Commerce) to find the impact the pandemic had on them and see if a reduction in funding could happen. Mr. Schrage stated that the funding to the Convention & Visitors Bureau was a transient guest tax pass through which could be affected. He also stated that what he was hearing was that the projection may not be large enough. Commissioner Hodges thanked Ms. Pack and Tara Sauber, Deputy Director of Finance & Administration for their hard work on the projections. Ms. Pack stated if the projections were removed for EMS it could lead to a 10% reduction. Commissioner Franz read a statement he prepared regarding the public health threat of the COVID-19 pandemic. He continued to state his suggestions were: the City of Salina cannot borrow money to operate; must hang on to all operation reserves; keep out commitments and move forward for projects; reduce City Commission dues and development; City Manager's office shall reduce dues and development; contact all service providers and request a 10% reduction; and ask all full-time staff for a 10% reduction for 90 days or reduce staff levels for a 90 day furlough starting May 1st with continued health benefits or if a short term furlough was not an option then a reduction in staff may be an option. Commissioner Ryan stated that several remarks made by Commissioner Franz needed to be looked at, he thanked staff for putting the information together and thought the information provided was helpful and was interested in what may happen with the future of schooling. Commissioner Davis thanked staff for the information provided and noted it was a lot of hard work since we last met. Commissioner Hodges thanked Commissioner Franz for his analysis and would like to discuss all of those things at next meeting if possible. She also mentioned the effects that it would have on our health insurance since we were self-insured and asked if staff had done some research on cobra insurance and insurance coverage. Mr. Schrage stated that staff had been monitoring the self-insured balance and cobra would depend on the next steps for personnel. He continued to state that when staff looked at essential and non-essential for the stay-at-home order the list for a furlough may be different. Mayor Hoppock thanked staff for their hard work and hours, he also thanked Commissioner Franz for his analysis. He also asked when the approval of the 80 hours would fall off and when a decision would need to be made. Mr. Schrage stated the first pass for the personnel manual was for the Families First Coronavirus Act and finding out the act did not cover the stay-at-home order. He continued to state the stay-at-home order did rise to the level of the 80 hours of emergency paid sick leave. He further stated that staff needed to review that further and employees would have 80 hours of COVID-19 leave approved by the City Commission and the 80 hours of emergency paid sick leave. Mayor Hoppock stated when 70% of the budget was personnel that was a conversation that would need to be had. Mr. Schrage stated that staff could bring back a number of options for potential cost savings noted as most impactful and less impactful. Mayor Hoppock stated there were some countries that were ahead of us and may get a feel for how that affected those countries. A conversation ensued between the City Commission and Mr. Schrage regarding personnel changes such as furloughs, reduction in hours or reduction in pay. Page 4 Mr. Schrage noted the needed information from the City Commission. Commissioner Franz provided his thoughts on looking at all services to determine if they could be done a different way. Commissioner Hodges agreed with the need to take a deeper look and provide information regarding a program available through the Kansas Department of Labor on reducing staff hours. She continued to state the need to look at a sliding scale for personnel and the need for hazard pay for select employees. Commissioner Davis asked if there were any programs that excess city or county employees could fill in jobs that were on a job share list. Mr. Schrage stated that the State of Kansas was using non-essential employees to fill in and help at the Department of Labor and stated that staff needed to look at the program available through the Kansas Department of Labor. Mayor Hoppock stated that we might need to have staff project out the numbers for another 30 days. Commissioner Davis and Commissioner Franz stated another 60 or 90 days would be more appropriate. Mayor Hoppock stated lets have staff project out another 60 to 90 days. A conversation ensued between the City Commission, Mr. Schrage and Ms. Pack regarding the fund projections. Mr. Schrage noted that Vermont was closing non-essential aisles in the stores. Mayor Hoppock noted that some stores in town were changing how they operate. Commissioner Franz noted the amount of staff time it took to create the spreadsheets and provided information on how services were provided in Japan. Mayor Hoppock asked if staff needed additional information. Mr. Schrage stated that he was pretty pleased and we just need to take it one week at a time. The City Commission recessed at 4:54 p.m. for a 6 minute break. The meeting resumed at 5:00 p.m. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing to consider adoption of Resolution No. 20-7815, declaring a certain structure located at 320 E. Bond, in the City of Salina, to be unsafe and dangerous, directing that the structure be repaired or removed; and establishing a reasonable amount of time within which the repair or removal of such structures shall commence and be completed. Sean Pilcher, Building Official, explained the dangerous structure procedures,fiscal impact, funding available and the code sections that pertain to this matter. Mayor Hoppock opened the public hearing. Mr. Pilcher explained the building official's evidence and recommendation. Commissioner Davis asked if the property owner was Jason Rogers or the sister. Mr. Pilcher noted that Jason Rogers and the sister were interested parties of the deceased property owner. Mr. Schrage provided information regarding fire insurance proceeds. Commissioner Franz asked if neither of the interested parties intended to repair the Page 5 property, then why we were giving 60 days. Mr. Pilcher stated that according to the state statute there was a need to provide a reasonable amount of time. Commissioner Davis asked if Jason Rogers would be required to pay for the demolition of the property. Mr. Pilcher stated that the cost to demolish the property would follow the property. Mayor Hoppock asked if the property owner had any children and they would be the next- of-kin for the property. Greg Bengtson, City Attorney, asked if staff knew when the property owner died. Mr. Pilcher stated the property owner died in the house fire. Mr. Bengtson stated the will would have ended at the time of death and an order would need to be filed in district court for a decent preceding and there would likely be a scenario that the cost of demolition would be ran through the cost foreclosure process. He continued to explain the foreclosure process and recovering the costs. Commissioner Davis asked if the court could make a relative the property owner. Mr. Bengtson stated no. Commissioner Franz stated given the circumstances,would there be a way to accelerate the process and add the property to the City's land bank. Mr. Schrage stated typically there would be a property owner to give the property to the City of Salina but in this situation there was not a property owner to sign the property over. A conversation ensued between the City Commission, Mr. Schrage, Mr. Pilcher and Mr. Bengtson regarding the property taxes owed and the process to add the property to the land bank. Mayor Hoppock asked why we were two (2) years into this with the property being so badly damaged. Mr. Pilcher stated that staff tried to work with interested parties to repair or demolish the property. Commissioner Davis asked if a fire happened and the structure was declared dangerous, was there routinely a timeframe staff used to take care of the matter. Mr. Pilcher stated that if the property was not deemed an eminent danger, staff would try to work with the interested party to handle the matters. Mayor Hoppock stated that he hoped the matter would have been taken care of a year ago. Commissioner Ryan asked if a neighbor would have complained would the process have been moved along quicker. Mr. Pilcher stated that staff had not received any complaints from the neighbors and typically that would move the process along quicker. There being no further comments the public hearing was closed. 20-0110 Moved by Commissioner Davis, seconded by Commissioner Franz, to adopt Resolution No. 20- 7815 finding that the structure at 320 E. Bond is unsafe or dangerous, directing that the structure be repaired or removed and the premises made safe and secure, fixing a time of 60 days (on or before June 5, 2020) with which the repair or removal shall be completed and authorizing staff to proceed with the demolition or repair if the owner(s) fails to comply. Aye: (5). Nay: (0). Motion carried. (7.2) Discussion regarding current City of Salina projects and contracts in response to COVID-19 pandemic. Debbie Pack, Director of Finance & Administration, explained in brief the considerations. She continued to explain the Police Training Facility project. Michael Schrage, City Page 6 Manager, noted the reduction of the annual reduced debt service with the additional payment to be made for March, 2020 costs. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Golf Course Irrigation project and funding. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Water Plant project and funding. Mr. Schrage wanted to give Martha Tasker, Director of Utilities an opportunity to provide additional information. Ms. Tasker provided additional information regarding the status of the project. Mayor Hoppock asked if the$1 million dollar silo was included in the estimated cost to cancel. Ms. Tasker stated the estimated cost to cancel included the silos and all materials. Ms. Pack provided additional information regarding the water utility fund. Commissioner Davis was in favor of moving the project forward. Commissioner Hodges noted the decrease in population and the hit to the water utility fund. She noted that she would like to halt construction of the water plant. Mayor Hoppock asked for background on the project and the drought that happened. Ms. Tasker stated the City of Salina received 60% of its water from the Smoky Hill River and 40% from the downtown wellfield. She continued to state in 2006 there was a significant water drought and a water supply study was completed to provide information to access water through 2060. She further provided information regarding the drought, study and need for the water plant. Commissioner Ryan stated he would be in favor of continuing the project. Commissioner Franz stated he was working with the City of Salina at the time of the water drought and thought it was a project that we had to continue. Mayor Hoppock noted that there was a majority of the City Commission in favor to continue with the project. Ms. Pack explained the Water Line from South Water Plant project and funding. The City Commission reached a consensus to continue with the project. Ms. Pack explained the River Renewal Preliminary Design (Phases 1&2 of 3) and funding. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Markley-Magnolia Sewer project and funding. Ms. Tasker explained the project materials purchased and on site. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Water Mains (2 contracts) projects and funding. Ms. Tasker stated there were areas within the community that were anxiously awaiting a new water main for a better quality of water. The City Commission reached a consensus to continue with the project. Ms. Pack explained the 2020 Pavement Sealing project and funding. Jim Kowach, Director of Public Works, explained the project status. Mayor Hoppock noted the use of the Kansas Federal Exchange Funds for the project. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Mulberry Storm Sewer project and funding. Mr. Kowach explained the project and the necessity of the project. Mayor Hoppock asked if there were other projects that the federal fund exchange money could be used for. Ms. Pack stated that staff provided the list of projects that were high on their priority list. Mayor Hoppock asked Page 7 when we would get notification if the federal fund exchange dollars were available. Mr. Kowach stated that staff's intent was to use the 2021 federal fund exchange money that would be received in October for the Santa Fe from Mulberry to Crawford project. A conversation ensued between the City Commission, Mr. Kowach and Mr. Schrage regarding the federal funding availability. Mayor Hoppock noted that there was a majority W of the City Commission in favor to continue with the project. Ms. Pack explained the Minor Concrete/Manhole Adjustments project and funding. Mr. Kowach explained the project. Mr. Schrage stated there was a conversation regarding reviewing the other manholes in the community and fixing them all. The City Commission reached a consensus to continue with the project. Ms. Pack explained the use of the federal fund exchange money. Ms. Pack explained the compressor for the SCBS project and funding. Commissioner Davis asked if there was a yearly cost for maintenance. Mr. Schrage stated the money was coming out of the operating budget to repair the current compressor and would go away with the purchase of a new compressor. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Dean Evans Drainage project and funding. A conversation ensued between the City Commission and Mr. Schrage regarding the scope of the project. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Mill & Inlay - Santa Fe from Crawford to Mulberry project and funding and the 2020 UBAS project and funding. Mr. Schrage asked staff to provide updated information on the cost to date and materials purchased. A conversation ensued between the City Commission and Mr. Schrage regarding the scope of the project and funding. Mr. Kowach stated there was not a materials purchase price for this project as the contractor insisted on cancelling the project. He continued to state the contractor had minimal costs in the project. A conversation continued to ensue between the City Commission, Mr. Kowach and Mr. Schrage regarding the project funding. Mr. Schrage stated that with a little bit of latitude staff could try to shift the funding around efficiently. A conversation ensued between the City Commission, Ms. Pack, Mr. Kowach and Mr. Schrage regarding the timing of federal fund exchange dollars and funding for the Mill & Inlay - Santa Fe from Crawford to Mulberry project. The City Commission reached a consensus to continue the Mill & Inlay - Santa Fe from Crawford to Mulberry project and the 2020 UBAS project utilizing gas tax funds. Ms. Pack explained the 2020 Mill & Inlay project and funding. Mr. Schrage stated it was of his recommendation to cancel this project and may require executive session conversation. Ms. Pack explained the 2020 Chip Seal project and funding and noted a conversation may need to occur in executive session. Commissioner Franz asked if the decision could be put on hold and staff provide a status on the sales tax fund capital to decide if we could proceed with the projects. Mr. Schrage asked staff to explain the timing of the project and look at budget numbers to return to the City Commission. Mr. Kowach stated the contractor was in favor of postponing the project to a later date instead of canceling the project. Mayor Hoppock asked who the contractor was for both the 2020 Mill & Inlay and 2020 Chip Seal. Mr. Kowach stated the 2020 Mill & Inlay project was awarded to APAC- Kansas, Inc. and the 2020 Chip Seal project was awarded to Circle C Paving. The City Commission reached a consensus to allow staff to pursue additional information on the Page 8 funding source. Ms. Pack explained the Automated Sanitation Trucks and Refuse Carts and funding. Mr. Schrage stated that staff would like legal counsel to work on developing an extension of the contracts. Mr. Kowach explained the conversation staff had with the vendors. Greg Bengtson, City Attorney, stated that he would work with staff to develop the documents necessary to continue the project. Ms. Pack explained the 2020 Mill & Inlay portion of Centennial Road project cost and funding. Mr. Schrage provided additional information on the item. O 20-011 Moved by Commissioner Davis, seconded by Commissioner Ryan, to authorize continuation of 2020 Mill & Inlay portion of Centennial Road project at total City expense of$76,326 due to failing road condition. Aye: (5). Nay: (0). Motion carried. Ms. Pack explained the Tony's Pizza Events Center basketball floors cost and the funding. Mr. Schrage explained the condition of the court. Commissioner Davis asked for a status on the current floor. Mr. Schrage stated the repair parts for the floor were not available and installing the floor was difficult. Commissioner Davis stated he thought it would be better to move the project along. Mayor Hoppock asked if the current floor was usable for the upcoming season. Mr. Schrage stated that staff had used the current floor for a number of years. Ms. Pack stated the company would not start production of a floor until first payment was received and it would take 60 days to finish production. Commissioner Franz asked if the payment could be made from the Special Parks Fund. Mr. Schrage stated staff could look at that option. Commissioner Hodges stated she would prefer to defer the costs to a later date and stated she was worried about holding on to whatever cash we could. Mayor Hoppock asked if the floor was usable for another year. Mr. Schrage stated he would try to get more information on the use of the floor for another year, the ability to get another floor,how quick we would recover the costs and could Special Parks Fund be used for the project. Ms. Pack explained the 2020 Microsurfacing project cost and funding. The City Commission reached a consensus to discontinue with the project. Mr. Kowach stated that he would like to return the bonds to the contractor in this case and not cash the bonds. Ms. Pack explained the Backup Generator for Fire Station #3 (911 backup) cost and funding. Mayor Hoppock asked if there was a generator there now. Mr. Schrage stated it was a replacement. The City Commission reached a consensus to continue with the project. Ms. Pack explained the Quint Fire Apparatus cost and the funding. Mr. Schrage provided additional information on the replacement. Commissioner Davis asked if the fire department was in favor of postponing the decision. Mr. Schrage stated that staff had a mechanic that could perform the necessary repairs. Chief Kevin Royse provided information in the Quint Fire Apparatus bids received, when the unit would be received and the reliability of the current unit. Mayor Hoppock asked if he heard correctly that the unit was 21 years old and asked what the life expectancy was for a Quint Fire Apparatus. Chief Royse stated yes 21 years and they would typically put them in reserve for 5 years. Mr. Schrage asked how long the bids were good for. Chief Royse stated the vendor would honor the bid price until June, 2020. Ms. Pack stated that the funding would not be paid until 2021 when the unit was completed. Commissioner Franz stated he was inclined to move forward with this purchase. Mayor Hoppock asked if the Governing Body would be in favor of postponing a decision until June 1, 2020. Commissioner Franz asked if staff Page 9 could value engineer the specifications to reduce the cost. Chief Royse stated there was an opportunity to purchase a demo model. Commissioner Davis provided his thoughts. Mr. Schrage stated if staff value engineered it, they would need to be careful to keep in mind the bids received. Commissioner Hodges would like to see if there were other options out there. A conversation ensued between the City Commission, Ms. Pack and Mr. Schrage regarding the protest period and funding. The City Commission reached a consensus to bring the item back to the City Commission after the protest period ran out, either the end of May or first of June. Ms. Pack explained the 2020 Minor Concrete project cost and funding. Commissioner Davis asked what locations were covered by the project. Mr. Kowach stated they were concrete residential streets that needed to be patched prior to being overlaid with Ultrathin Bonded Asphalt Surface or Microsurfacing. Commissioner Franz asked for a breakdown of the project to potentially reduce amount and proceed as needed. The City Commission reached a consensus to proceed with the project. Ms. Pack explained the Chip Seal Landfill Road project cost and funding. Mr. Kowach explained the project scope. Mayor Hoppock asked what the Solid Waste Fund balance was currently. Ms. Pack stated the balance at the end of 2019 was $4.9 million dollars and the funds were used for landfill cell construction, carts purchase, etc. The City Commission reached a consensus to proceed with the project. Ms. Pack explained the Wastewater Plant Owner Representative Services cost and funding. Ms. Tasker explained the project scope and timing of the project. The City Commission reached a consensus to wait 90 days on the project. Ms. Pack explained the Water/Wastewater Sewer Enhancements costs and funding. Commissioner Davis asked if the sewer line maintenance would inconvenience citizens. Ms. Tasker stated it was a yearly project to meet the long term goals. Commissioner Ryan asked if we could get some good out of the $60,000 penalty. Ms. Tasker explained the Jerry Ivey Park project and the concern of draining the pond. She continued to note the difficulties with the project. Commissioner Hodges provided her thoughts on the revised budget. The City Commission reached a consensus to proceed with the bidding revised budget items. Ms. Pack explained the Price Property - flood damaged access road repair project cost and funding. Mr. Schrage continued to explain the project scope. Mayor Hoppock asked if there was an agreement to repair the road. Mr. Kowach stated yes and explained the project scope. A conversation ensued between the City Commission regarding the future. The City Commission reached a consensus to proceed with the project. Ms. Pack explained the Oakdale Bridge Painting project cost and funding. The City Commission reached a consensus to postpone the project. Ms. Pack explained the Pavement Marking project cost and funding. Commissioner Franz would like to proceed with the project. Mayor Hoppock asked if the pavement marking was for newly paved roads. Mr. Kowach stated it was for the center lane markings, turn lanes,bicycle markings and crosswalk lines. Mayor Hoppock asked if the bicycle lane could be avoided. Commissioner Davis stated he thought the bicycle markings were important. Mr. Kowach stated there was enough lanes to be painted without painting the bicycle lanes. Commissioner Hodges was fine with either proceeding or postponing the project. Commissioner Davis provided his thoughts on the bicycle lane painting. Commissioner Page 10 Ryan was in favor of proceeding with the project including the bicycle lane painting. Commissioner Franz stated he would like to proceed with the project as designed. Mayor Hoppock noted that there was a majority of the City Commission in favor to continue with the project. Ms. Pack explained the North 9th Street Bridge project cost and funding. Mr. Kowach explained the project scope. Commissioner Davis asked for information on the downgrading of the bridge and if it could carry the same amount of traffic for the southbound side. Mr. Kowach stated that north side of the bridge was posted for legal load limits and the south side had a higher load limit to allow for heavy loads. The City Commission reached a consensus to postpone the project. Ms. Pack explained the Water Mains project cost and funding. Ms. Tasker explained the project scope. A conversation ensued between the City Commission, Ms. Tasker and Mr. Schrage regarding the timeline for postponement. The City Commission reached a consensus to postpone the project to December 2020. Ms. Pack explained the Wastewater Plant Construction project cost and funding. Ms. Tasker explained the project scope and staff recommendation. The City Commission reached a consensus to postpone the project for 90 days. Ms. Pack explained the Pay Plan Study costs and funding. The City Commission reached a consensus to postpone the project. Mr. Schrage stated anything that required a change in course would be back to the City Commission for action and the other items would be compiled into a resolution to return to the City Commission for action. (7.2a) Request for executive session(legal). I move the city commission recess into executive session for _ minutes to discuss with legal counsel the subject of the City's legal rights and obligations in the event the City elects to terminate or temporarily suspend outstanding contract awards and contracts in response to the budgetary impacts of the COVID-19 public emergency based upon the need for consultation with an attorney for the public body which would be deemed privileged in the attorney-client relationship pursuant to K.S.A. 45- 7319(b)(2). The open meeting will resume in this room at p.m. No executive session was held. (7.3) Resolution No. 20-7813 amending the 2020 to 2024 Capital Improvement Program and giving the City Manager the authority to reduce contractual expenditures as available. (was originally Agenda Item No.7.1) Debbie Pack, Director of Finance & Administration, explained the amendments and action options. Michael Schrage, City Manager, explained the crematorium repairs project at the Salina Animal Shelter. Commissioner Franz stated there were several vehicles and equipment removed from the list and if one of the units would fail, it would come back as a separate item. Mr. Schrage stated yes, if there was equipment failure or a necessity, then staff would bring it back. Page 11 Mayor Hoppock asked if the hike/bike trail for Ohio Street as part of the river project would need to be on the list. Mr. Schrage stated that there was a motion last week to politely decline the grant funding for the project. Commissioner Davis asked if a piece of equipment needed to be replaced, how that would work. Mr. Schrage stated he would work with staff to determine if there was a need to replace the unit,if yes,staff would bring the item back to the City Commission for action. 20-0112 Moved by Commissioner Davis, seconded by Commissioner Ryan, to adopt Resolution No. 20- D 7813 amending the 2020 to 2024 Capital Improvement Program and giving the City Manager the authority to reduce spending contractual services and expenditures previously budgeted in 2020. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Michael Schrage, City Manager, stated staff would need a 5 minute break to prepare for the executive session and noted that Commissioner Hodges and Mitch Robinson would need to call in utilizing cell phones. (9.1) Request for executive session (trade secrets). I move the city commission recess into executive session for _ minutes to discuss two separate subjects within the same justification, described as follows: 1. Discussion of a pending economic development incentive project involving the prospect's confidential financial information and trade secrets; and 2. Presentation and discussion of a newly proposed economic development incentive project involving a different prospect's confidential financial information and trade secrets; based upon the need to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships pursuant to K.S.A. 75-4319(b)(4). The open meeting will resume in this room at p.m. 20-0113 Moved by Commissioner Davis, seconded by Commissioner Ryan, to recess into executive session for 25 minutes to discuss two separate subjects within the same justification, described as follows: 1. Discussion of a pending economic development incentive project involving the prospect's confidential financial information and trade secrets; and 2. Presentation and discussion of a newly proposed economic development incentive project involving a different prospect's confidential financial information and trade secrets; based upon the need to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships, pursuant to K.S.A. 75-4319(b)(4). The open meeting will resume in this room at 8:35 p.m. Aye: (5). Nay: (0). Motion carried. The City Commission took a 10 minute recess at 8:05 p.m. and then recessed into executive session at 8:10 p.m. and reconvened at 8:35 p.m. Also present in executive session: Mike Schrage, City Manager; Mitch Robinson, Salina Community Economic Development Organization, Inc. (via phone), and Greg Bengtson, City Attorney. Page 12 20-0114 Moved by Commissioner Davis, seconded by Commissioner Ryan, to recess into executive session Lfor 15 minutes to discuss the presentation and discussion of a newly proposed economic development incentive project involving a different prospect's confidential financial information and trade secrets; based upon the need to discuss data relating to financial affairs or trade secrets us of corporations, partnerships, trusts, and individual proprietorships, pursuant to K.S.A. 75- W 4319(b)(4). The open meeting will resume in this room at 8:35 p.m. Aye: (5). Nay: (0). Motion carried. ol The City Commission recessed into executive session at 8:39 p.m. and reconvened at 8:54 p.m. No action was taken. Also present in executive session: Mike Schrage, City Manager; Mitch Robinson, Salina Community Economic Development Organization, Inc. (via phone), and Greg Bengtson, City Attorney. ADJOURNMENT 20-0115 Moved by Commissioner Franz, seconded by Commissioner Davis, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 8:58 p.m. 1____77/17.7 i , [SEAL] Michael L. Hoppa , ayor LATTEST: Shandi Wicks,CMC,City Clerk L Page 13