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11-26-1973 Minutes20 City of Salina, Kansas Special Meeting of the Board of Commissioners November 26, 1973 The Special Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, November 26, 1973, at four o'clock P.M. The Mayor asked everyone to stand for the pledge of allegiance to the Flag and a moment of silent prayer. There were present: Mayor Jack Weisgerber, Chairman presiding Commissioner Robert C. Caldwell Commissioner Norma G. Cooper Commissioner W. M. Usher comprising a quorum of the Board, also: L. 0. Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: Commissioner Mike Losik, Jr. The meeting was called for the purpose of considering the business regularly scheduled to come before the Board on the 26th day of November, 1973 at 7:00 o'clock P.M., the regularly scheduled meeting date and time. Mayor Weisgerber called for the approval of the minutes of the Regular meeting of November 19, 1973. Commissioner Cooper asked that her statement, "We discussed this earlier, and I don't see any way to avoid it, because we are committed for it; however, it is hoped that in the future we could find some way of avoiding these conflicts when there isn't any reason for them, but I will support it since it is for a special purpose", be added to the minutes on Page 4, under the Miscellaneous Agenda. The Minutes were approved as amended. STAFF AGENDA AN ORDINANCE was introduced for second reading entitled: 'PAN ORDINANCE providing for the amendment of Zoning Ordinance Number 6613 and the Zoning District Map therein and thereby adopted and providing for the rezoning of certain property within the city and prescribing the proper uses thereof." (For the rezoning of 11.11 acres in the Southeast Quarter of Section 26-14-3, requested by George Wallerius in Petition Number 3354 to District "D" (Local Business District). A motion was made by Commissioner Usher, seconded by Commissioner Cooper to adopt the ordinance as read and the following vote was had: Ayes: Caldwell, Cooper, Usher, Weisgerber (4). Nays: (0). Commissioner Losik absent. The Mayor approved the ordinance and it is numbered 8321. The ordinance was introduced for first reading November 12, 1973. 1 1 21 THE CITY ATTORNEY reported on a request by Leon J. Dinkel and Clarence M. Smith for an amendment in Section 28-56 of The Salina Code, regarding Merchant Police Bond and Insurance, and recommended the section be amended for the bond to read, "to save the city harmless from all liabilities for any injury to persons or property which the principal, his agent, servant or employee may cause by reason of engaging in the business of merchant police," and for insuran to be carried as a condition of the issuance of the license. A motion was made by Commissioner Usher, seconded by Commissioner Caldwell to accept the recommends of the City Attorney and introduce an ordinance for first reading amending the section. Ayes: (4). Nays: (0). Motion carried. Ordinance Passed: Number: A LETTER was received from the Metropolitan Planning Commission informing the City Commission that Petition Numbers 3342 and 3344 have been tabled for six months by the Metropolitan Planning Commission, or uneil May 24, 1974, at the request of the petitioner. (There was no action required of the City Commissioners.) A LETTER was received from the Metropolitan Planning Commission recommending the approval of the final plat of Meadowlark Acres Addition Number 2 which was requested by the National Bank of America, in Petition Number 3353. A motion was made by Commissioner Caldwell, seconded by Commissioner Cooper to accept the recommendation of the Metropolitan Planning Commission and approve the final plat; and also to introduce the rezoning ordinance for first reading. (Rezoning was approved by the City Commission on August 13, 1973, subject to the approval of the final plat.) Ayes: (3). Nays: (0). Commissioner Usher abstaine( Motion carried. Ordinance Passed: Number: THE CITY COMMISSIONERS considered an amendment to the agreement entered into on the 31st day of May, 1973, by and between the City of Salina, Kansas, and the County of Saline, Kansas, regarding the North Central Regional Planning Commission. "For 1 -he coming year and until changed by mutual agreement of the parties, the City will pay 22% and the County will pay 78% of the North Central Regional Planning Commission budget which is assigned to Saline County," A motio was made by Commissioner Usher, seconded by Commissioner Caldwell to approve the amendment and authorize the Mayor to sign. Ayes: (4). Nays: (0). Motion carrie A MOTION was made by Commissioner Cooper, seconded by Commissioner Ushe to instruct the City Clerk to publish a "Notice of Bond Sale" for bids to be received December 17, 1973, for Series P-215 in the amount of $250,736.00 General Obligation Bonds, for 10 years, for street, sewer and water improvements. Ayes: (4). Nays: (0). Motion carried. A MOTION was made by Commissioner Usher, seconded by Commissioner Caldwell to set the date of December 10, 1973 to receive bids for water and sewer extensions to serve Salina, Inc., School Specialty and John Deere in the South Industrial Area, Engineering Project 73-563, and instruct the City Clerk to publish a notice to bidders. Ayes: (4). Nays: (0). Motion carried. THE CITY MANAGER reported on the paper recycling project. He said, "The assignment was one given to staff, and staff felt the Citizens' Advisory Committee could get some feel from the citizens. They met several times and several hours at each meeting with Mr. Harris and Mr. Estes, and they came up with four possibilities: 1. Curbside collection, at least monthly, by a special city vehicle and a two or three man crew; 2. Curbside collection by the Sanitation Department crews; 3. Volunteer delivery to schools at scheduled intervals; 4. Volunteer delivery to mechanically serviced containers located at Fire Stations 1, 2, and 4 or parking lots of retail areas in various parts of the city. "The packet of information gives you the pros and cons of each of these four alternatives and the estimated expenditures and revenues of the first two operations. ie 22 "Today we are recommending that you consider the possibility that all refuse be collected at the curb or alley; and I strongly urge you to also consider some sort of legislation for the establishment of some conditions that would prevent cans from being blown over or dumped over by dogs, and the plastic sack from being torn by dogs. I believe this community has appreciated not having the curb line problems of spilled garbage on the gutter, and we want to keep it that way." Commissioner Cooper asked what this would do for the so called aesthetics of the community. Mr. Harris replied, "It doesn't enhance the aesthetics at all, but it is not an uncommon practice. A number of cities do it. When we were working with the task force on this, we wrote to 15 different communities requesting information and received replies from 10. We learned that the city that somewhat pioneered this paper salvage deal was Madison, Wisconsin, and they do have curb side refuse collection which facilitates the refuse crews being able to handle it in the way that they do. They keep the paper separated by putting it into racks that are built under the beds of the trucks. Here, where we have what we call the carry out system, our fellows have to utilize these 2 wheel carts and barrels in order to move the refuse out. At the times when the trucks are working in the alleys, that equipment is stored under the beds of the trucks, so this would make it quite difficult, if not impossible, for us to mount this rack under the truck like Madison, Wisconsin does. As the Manager said, we are not at all enthused about the idea of requiring people to put the refuse out on the curb for pick up. It is not the level of service we are accustomed to in Salina, where we have the convenience of having our crews go in and carry it out; but there is one other thing besides the fuel situation that enters into it and that is the savings of considerable time on our route by having it set out at the curb or at the alley. We know if we continue our present operation, we are going to have to add one, possibly two, trucks next year. We presently operate six which means we will have to man one or two more trucks. We have had quite a personnel turn over this year, nineteen to be exact, out of a department that has eight drivers and fourteen laborers, for a total of twenty-two people. The labor market has been quite tight this past year, and these crews are operating at peak loads; so it is not going to be easy if we are going to have to put on additional crews. We have these two things to consider, among others, the possibility of saving fuel by not having to add another truck and possibly being able to take off at least one from what we are operating now, along with easing the labor problem. "It is not going to enhance the aesthetics, and it is going to be an inconvenience. It appears we are going to experience several inconveniences because of our fuel shortage, and this might be one we can live with. "Our recommendation would be as the Citizens' Advisory Committee recommended, to put on the first truck. In all fairness to that committee, we did discuss having the refuse put out at the curb. One of the members, after reading the material from Madison, Wisconsin, said he felt we should do this. We discouraged it for the verious reasons we have been mentioning. For the aesthetics and secondly that it is going to be an inconvenience; but day by day. we become more cognizant of the fuel situation and the labor problems, and this is the reason we have had a change of thinking since the Citizens' Advisory Committee took their action. We are suggesting you consider this matter of requiring them to put the refuse at the curb; and our final recommendation would be to withhold a decision on the municipal paper salvage project until we can get something worked out with the private haulers to obtain a good percentage of the available corrugated paper. We can see no way that the salvage of newsprint will ever be self supporting, so we are going to have to involve the salvage of currugated paper in order to hope to make it a paying proposition." After a short discussion, a motion was made by Commissioner Usher, seconded by Commissioner Caldwell to table the matter until January 7, 1974, at 2 o'clock P.M., when the City Commissioners will meet with the staff to consider it. Ayes: (4). Nays: (0). Motion carried. 23 COMMISSION AGENDA None PUBLIC AGENDA PETITION NUMBER 3378 was filed by Bucher and Willis, for the approval of development drawings for park improvements and authorization for the Girl Scouts of Salina to make such improvements to the park. (South Park School Site) Sally Lambert, of the Central Kansas Council of Girl Scouts, explained that about a year ago it was made known to Girl Scouts of this area that through the Readers' Digest Foundation, a grant of up to $500.00 could be acquired by Senior Girl Scouts for community projects of some kind. "Judy Miller is the one responsible for submitting the application to the Readers Digest Foundation, and has been involved this past year with the development of the plans for this mini - park. Mr. Shelby Willis, of Bucher and Willis, donated time and worked with the troop in the development of the plans for this mini -park." Mr. Tom Darnell, of Bucher and Willis, explained the plans include making two mounds of dirt with a bridge between, which is basically a piece of play equipment, with a dry river effect, which will be a sandpile. He said there will be a couple of pieces of play equipment, and the area would be edged with railroad ties, which the Union Pacific Railroad has agreed to donate to the project." The City Manager asked if they are talking about the expenditure of any city funds? PETITION NUMBER 3379 was filed by Merle R. Greever, owner of the Flower Nook, for a temporary loading zone until such time as the demolition of buildings and clearance of the alley north of 145 North Santa Fe Avenue is accomplished. Mr. Bassett, Assistant City Engineer, reported they had a chance to review this petition before the meeting and recommended the request be approved, because the contractor uses the alley, and even though he doesn't have it blocked at all times, he uses it periodically and is inconsistent, and the businesses don't know whether they are going to be able to get through or not. A motion was made by Commissioner Usher, seconded by Commissioner Caldwell to accept the City Engineer's recommendation and approve the request. Commissioner Cooper also seconded the motion and requested the City Engineer forward his written recommendation to the Commission. The City Manager asked Commissioner Cooper if the record of the recommendation in the minutes would be sufficient. Commissioner Cooper replied it would be, if it is in there. Ayes: (4). Nays: (0). Motion carried. A MOTION was made by Commissioner Caldwell, seconded by Commissioner Usher that the Special Meeting of the Board of Commissioners be adjourned. Ayes: (4). Nays: (0). Motion carried. D. L. Harrison, City Clerk Mr. Darnell replied that the nucleus of the design project would be done with the $500.00, but that would not include the some of the plant material around the project. sidewalk improvements and A motion was made by Commissioner Cooper, Usher to seconded by Commissioner refer the petition to the City Engineer to sidewalk and landscaping and make a cost estimate for any other expenditures City, for that may be deferred to the a report December 10, 1973. Ayes: (4). Nays: (0). Motion carried. PETITION NUMBER 3379 was filed by Merle R. Greever, owner of the Flower Nook, for a temporary loading zone until such time as the demolition of buildings and clearance of the alley north of 145 North Santa Fe Avenue is accomplished. Mr. Bassett, Assistant City Engineer, reported they had a chance to review this petition before the meeting and recommended the request be approved, because the contractor uses the alley, and even though he doesn't have it blocked at all times, he uses it periodically and is inconsistent, and the businesses don't know whether they are going to be able to get through or not. A motion was made by Commissioner Usher, seconded by Commissioner Caldwell to accept the City Engineer's recommendation and approve the request. Commissioner Cooper also seconded the motion and requested the City Engineer forward his written recommendation to the Commission. The City Manager asked Commissioner Cooper if the record of the recommendation in the minutes would be sufficient. Commissioner Cooper replied it would be, if it is in there. Ayes: (4). Nays: (0). Motion carried. A MOTION was made by Commissioner Caldwell, seconded by Commissioner Usher that the Special Meeting of the Board of Commissioners be adjourned. Ayes: (4). Nays: (0). Motion carried. D. L. Harrison, City Clerk