11-03-1975 Minutes1
192
City of Salina, Kansas
Regular Meeting of the Board
of Commissioners
November 3, 1975
The Regular Meeting of the Board of Commissioners met in the
Commissioners' Room, City -County Building, on Monday, November 3, 1975, at four
o'clock P.M.
The Mayor asked everyone to stand for the pledge of allegiance to the
Flag and a moment of silent prayer.
There were present:
Mayor Robert C. Caldwell, Chairman presiding
Commissioner Keith G. Duckers
Commissioner Gerald F. Simpson
Commissioner W. M. Usher
Commissioner Jack Weisgerber
comprising a quorum of the Board, also:
L. 0. Bengtson, City Attorney
Norris D. Olson, City Manager
D. L. Harrison, City Clerk
Absent:
None
The Minutes of the Regular Meeting of October 20, 1975 were approved
as printed.
THE MAYOR PROCLAIMED Tuesday, November 11, 1975 - "VETERANS DAY". The
proclamation was read by Robert Allen, Commander of the Leslie Kreps Post 62 of
the American Legion.
STAFF AGENDA
AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE
levying special assessments on lots, pieces and parcels of ground in the City of
Salina, Kansas, for the purpose of paying a portion of the cost of:
Curbing, guttering, paving and grading of CRESTVIEW DRIVE
from Eastborough Road to Estates Drive,
Curbing, guttering, paving and grading of ESTATES DRIVE
from Argonne Drive to the south line of Lot 4, Block 1,
Country Club Estates Addition Number 2,
Water main and service lines,
Sanitary sewer and service lines,
Storm sewer system."
A motion was made by Commissioner Weisgerber, seconded by Commissioner Simpson
to adopt the ordinance as read and the following vote was had: Ayes: Duckers,
Simpson, Usher, Weisgerber, Caldwell (5). Nays: (0). Carried. The Mayor
approved the ordinance and it is numbered 8455. The ordinance was introduced
for first reading October 20, 1975•
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AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE
providing for the amendment of Zoning Ordinance Number 6613 and the Zoning
District Map therein and thereby adopted and providing for the rezoning of
certain property within the city and prescribing the proper uses thereof."
[Rezoning of Lots 1 - 10 and the West 17 feet of Lots 19 and 20, Block 1, Calkins
Addition from District "B" (Two -Family Dwelling House District) to District "F"
(Light Industrial District) as requested in Petition Number 3502, filed by H. A.
Weber] A motion was made by Commissioner Usher, seconded by Commissioner
Duckers to adopt the ordinance as read and the following vote was had: Ayes:
Duckers, Simpson, Usher, Weisgerber. Caldwell (5). Nays: (0). Carried. The
Mayor approved the ordinance and it is numbered 8456. The ordinance was
introduced for first reading October 20, 1975.
AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE
providing for the amendment of Zoning Ordinance Number 6613 and the Zoning
District Map therein and thereby adopted and providing for the rezoning of
certain property within the city and prescribing the proper uses thereof."
[Rezoning of Lots 28, 30, and 32, Block 2, Episcopal Military Institute Addition
from District "B" (Two -Family Dwelling House District) to District "D" (Local
Business District) as requested in Petition Number 3504, filed by Mrs. Izetta
M. Lamer] A motion was made by Commissioner Duckers, seconded by Commissioner
Weisgerber to adopt the ordinance as read and the following vote was had: Ayes:
Duckers, Simpson, Usher, Weisgerber, Caldwell (5). Nays: (0). Carried. The
Mayor approved the ordinance and it is numbered 8457. The ordinance was
introduced for first reading October 20, 1975.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION
directing and ordering a public hearing on the advisability of water main
improvements in a certain district and giving notice of such hearing." (Water
main on East Woodland and East Prospect). A motion was made by Commissioner
Simpson, seconded by Commissioner Usher to adopt the Resolution as read and
set November 24, 1975 as the date for public hearing, and instruct the City
Clerk to publish the notice of hearing. Ayes: Duckers, Simpson, Usher, Weisgerbe
Caldwell (5). Nays: (0). Carried. The Mayor approved the Resolution and it is
numbered 3250.
A LETTER was received from the City Planning Commission recommending
the approval of the Final Plat of Block 16, Northeast Industrial Park, as
requested in Petition Number 3414-E which was filed by the Urban Renewal Agency.
A motion was made by Commissioner Usher, seconded by Commissioner Simpson to
accept the recommendation of the City Planning Commission and approve the final
plat of Block 16, Northeast Industrial Park, and authorize the Mayor to sign.
Ayes: (5). Nays: (0). Motion carried.
A LETTER was received from the City Planning Commission recommending
the approval of the Final Plat of Blocks 9 and 10, Northeast Industrial Park, as
requested in Petition Number 3414-F which was filed by the Urban Renewal Agency.
A motion was made by Commissioner Duckers, seconded by Commissioner Weisgerber
to accept the recommendation of the City Planning Commission and approve the
final plat of Blocks 9 and 10, Northeast Industrial Park, and authorize the Mayor
to sign. Ayes: (5). Nays: (0). Motion carried.
A LETTER was received from the City Planning Commission recommending
the approval of Petition Number 3507 which was filed by R. E. Sprecker for the
rezoning of Lot 2, Block 6, Replat of Faith Addition from District "A" (Second
Dwelling House District) to District "B" (Two -Family Dwelling House District).
A motion was made by Commissioner Simpson, seconded by Commissioner Usher to
accept the recommendation of the City Planning Commission and approve the rezonin
petition, and introduce the rezoning ordinance for first reading. Ayes: (5).
Nays: (0). Motion carried.
Ordinance Passed: Number:
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A LETTER was received from the City Planning Commission recommending
the approval of Petition Number 3508 which was filed by James E. Sullivan for
the annexation of a tract of land in the East 1/2 of the North 1/2 of the
Southeast Quarter of Section 35, Township 14 South, Range 3 West. A motion was
made by Commissioner Weisgerber, seconded by Commissioner Usher to accept the
recommendation of the City Planning Commission and approve the annexation
petition and introduce the annexation ordinance for first reading. Ayes: (5).
Nays: (0). Motion carried.
Ordinance Passed: Number:
A LETTER was received from the City Planning Commission recommending
the approval of Petition Number 3509 which was filed by James E. Sullivan for
the rezoning of a tract of land in the East 1/2 of the North 1/2 of the Southeast
Quarter of Section 35, Township 14 South, Range 3 West, to District "D" (C-5)
subject to platting. A motion was made by Commissioner Duckers, seconded by
Commissioner Usher to accept the recommendation of the City Planning Commission
and approve the rezoning petition, subject to platting, and introduce the
rezoning ordinance for first reading. Ayes: (5). Nays: (0). Motion carried.
Ordinance Passed: Number:
A LETTER was received from the City Planning Commission recommending
the approval of Petition Number 3510 which was filed by Larry Gagnon for the
rezoning of Lot 31, Block 4, Holiday Addition from District "A" (Second Dwelling
House District) to District "D" (Local Business District). A motion was made by
Commissioner Weisgerber, seconded by Commissioner Simpson to accept the
recommendation of the City Planning Commission and approve the rezoning petition
and introduce the rezoning ordinance for first reading. Ayes: (5). Nays: (0).
Motion carried.
Ordinance Passed: Number:
PUBLIC AGENDA
A CEREAL MALT BEVERAGE license application was filed by Michael E.
Johnson, d/b/a The Pub, 641 South Broadway. (New application). The City Clerk
reported the applicant has paid the required fee, and the application has been
approved by the Zoning Officer, Health Department and the Police Department. A
motion was made by Commissioner Simpson, seconded by Commissioner Usher to appr
the cereal malt beverage license application and authorize the City Clerk to
issue the license. Ayes: (5). Nays: (0). Motion carried.
COMMISSION AGENDA
Mayor Caldwell welcomed two Boy Scouts who were visiting the meeting.
"STATUS REPORT ON PHASE I OF UNITED WAY CONTRACT". (Sponsored by
Commissioner Duckers.)
Commissioner Duckers said, "I would just call on Mr. Elwell to bring
us up to date on where we are on Phase I of this report."
Mr. Elwell said, "I would like to refer to Jane Hardy's letter of
October 18 to me. A copy of which was provided to Mr. Olson by her, and I under-
stand copies have also been provided to you and I think this letter will clarify
many of the questions that may have been raised, but I would like to add that in
a phone conversation I had with Mrs. Hardy this morning, additional points were
clarified in my own mind. I was in error when I said at the previous appearance
that Phase II had been started. Phase I is continuing and will be finalized
probably about December 31 and the report, as outlined in the agreement, will be
provided. The thing that happened is that when there was the delay in the survey
in order to revise the survey instrument in order to anticipate the possibility
of Phase II when the Commission tentatively appropriated Revenue Sharing Funds
if you decided to go on in that direction, I interpreted it wrong to mean that
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Phase II was started. Phase II will not be started until the Commission so
orders and enters into an agreement. There was some lost time when they redesign(d
the instrument, but that lost time will be more than offset if you move ahead
with Phase II and to let you know that this is the intention is to save time in
the long run. Phase II will not require any additional survey work by local
interviewers, it will require some conferences by five or six professional
people from the United Way of America MACSI program. They will be coming out
here and setting up conferences with the various professionals of the agencies
that provide the services. There will be no additional expense for that lost
time as far as the City is concerned. Still Phase I is locked into the $10,000.0
as agreed. As far as the information and referral service target date because of
the delay, that will be some time in February or March 1976.by the time we are
able to implement that service. As far as progress is concerned in the Phase
survey since I was last here, and at that time I advised you that new interviewer
were ready to begin their work. Out of the 105 of the agencies that have been
identified for them to solicit or recontact 67 of those have been completed,
leaving 38 and of that 38 - 32 of those are agencies outside of Salina providing
services to the Salina area, Wichita, Topeka, and other locations. They have
left those until the end of their work here in Salina. Also of the 36 schools
that provide public services, 10 of those have now been completed and the others
will soom be finalized. Then there was some preliminary work on clubs and
organizations, the labor unions, churches may have provided services to the
public beyond their own membership and there will be some follow up work needed
to be done on a few of those. So with this explanation I hope it answers the
questions you may have had in your minds and I apologize for the error in the
interpretation that I made when Phase II funds were tentatively appropriated.
If there are any questions I would be happy to answer them."
Commissioner Weisgerber commented, "It looks to me like since they
knew there was a possibility of Phase II, they would have had their questions
organized so you could go on into Phase II. It looks like they wasted time
unnecessarily by having to redesign this thing, that they didn't do it properly
in the first place."
Mr. Elwell responded, "They construed the community's reaction to their
visit that the Phase II funds would probably not be available, and therefore
they could save time by not doing the full study necessary if Phase II came along "
Commissioner Weisgerber said, "But the contact was going to be made
with that organization anyway. I don't know, maybe that is an unfair criticism,
but it looks like they might have, if they are making this contact anyway, they
might have gone ahead and included that information in there."
Mr. Elwell said, "Of course, as I explained before, the change in
consultants that are working with us has also caused some additional delay."
Commissioner Duckers said, "I am confused by Jane Hardy's letter, to
put it bluntly, did you understand it?"
Mr. Elwell replied, "Well, to the point, except that I had to have it
clarified this morning in a telephone conversation."
Commissioner Duckers said, "Well, I am probably
pretty thick headed,
but I fail to understand this type of linguistics and I quote from page 2,
'Because the information at that time appeared extraneous,
the survey form did
not ask for the quantifiable data necessary for the Phase
Two service provision
analysis.' I would like for you to explain that to me if
just don't understand it."
you would, Ron.
Mr. Elwell replied, "Phase I identifies the agencies
and the eligibilit
of people to receive their services. Where those services
are available, the
hours and any fees that might be charged. They do not go
into - that part does
not go into detail as far as the number of people served,
the number of people
needing this service, and this is what she means by quantifying,
and then it
also goes into the funding, where the funds come from and
this is a very
complicated, detailed analysis."
Commissioner Duckers said, "I'll admit it is very complicated, but is
there some way that we can call funding, funding instead of quantifiable analysis
of provisional data and some of these terms that I think that consultants think
they have to use because they come from 50 miles away from Salina. I would just
like a simple explanation of what is going on on this thing, and I don't think
we are getting it from these people. I don't feel that I am, anyway. 1 am not
trying to -put you on the spot, and I feel that I am and I don't want to, but
think somebody from MACSI should come out here and sit down with the Commission
because this present Commission sitting here on the bench today was not in office
at the time this was ordered, and I really don't understand, and I don't
understand it from letters from people like Jane Hardy.''
Mr. Elwell said, "I pointed that out to her and I also suggested the
possibility of another visit and she felt that this would need to be done prior
to Phase II implementation."
Commissioner Usher said, "Of course, that was the original agreement,
for them to go ahead and do the Phase I then bring it to us and let us look at
it and have them tell us what Phase II would develop and then we would make the
final decision."
Commissioner Duckers said, "And then it seems to me that Mr. Edleston,
whoever sold this program to us, changed horses in the middle of the stream and
sent a new person out here who decided she should design a new survey instrument
to accomplish her purpose or whatever it was and it doesn't seem to me maybe
our concerns are being delt with as much as her ability to design a new
instrument and it is colored orange and blue and green."
Mr. Elwell said, "This is because of the complication of the report
because part of it applies in one instance and part in another."
Commissioner Usher commented, "It sounds like we are getting our
money's worth."
Mr. Elwell said, "This is what she ended her letter by saying.."
Commissioner Duckers commented, "I do know, she hopes the letter
provides clarification."
Mr. Elwell said, "As far as Phase I, it is moving ahead and it is
expected to be finalized in the next 60 days and as soon as final surveys can be
put into the computer and read out, the report will be available. It will be
about a 3" thick book that we get one copy and we reproduce as many copies for
you as you see that you need in order to get a hold on it. There is a lot of
cross references. A good bit of it would not pertain as far as your use is
concerned."
Commissioner Duckers said, "We will have an opportunity though to sit
down with someone from MACSI before we decide on Phase II. 1 notice that she
assumed that we are going to go ahead with it but we have money budgeted for it
if we decide to vote for it."
Mr. Elwell commented, "That is right and this is what 1 explained
to her."
Commissioner Duckers said, "As long as she understands it."
The following items were brought up for discussion by the City
Commissioners:
Commissioner Usher asked for recommendations from the staff within
three weeks on what we can do with Urban Renewal, since they have put a deadline
of January 1, 1976 to be out of business. "We are going to have to maintain it,
but exactly how, I would like to have some recommendations."
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COMMISSIONER DUCKERS asked to discuss the recommendation requested of
the City Attorney regarding bid procedures at the time of receiving bids for the
police vehicles from Jim Sullivan Chevrolet Company.
After some discussion a motion was made by Commissioner Usher, seconded
by Commissioner Simpson that the City Clerk be instructed to include in his bid
form that a cashier's check or a bid bond for a sum equal to 5% of the amount of
the bid as a guarantee that he will enter into a contract if awarded must
accompany all future bids received by the City Commission. Ayes: (5). Nays: (0)
Motion carried.
COMMISSIONER DUCKERS appealed to the community for volunteers to serve
on the Citizens Advisory Committee to fill a number of vacancies that will occur
in November.
COMMISSIONER SIMPSON mentioned five or six other boards which need
volunteers to serve.
A MOTION was made by Commissioner Simpson, seconded by Commissioner
Usher that the Regular Meeting of the Board of Commissioners be adjourned.
Ayes: (5). Nays: (0). Motion carried.
D. L. Harrison, City Clerk
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