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07-21-1975 MinutesI15 City of Salina, Kansas Regular Meeting of the Board of Commissioners July 21, 1975 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, July 21, o'clock P.M. 1975, at four The Mayor asked everyone to stand for the pledge of allegiance to the Flag and a moment of silent prayer. There were present: Mayor Robert C. Caldwell, Chairman presiding Commissioner Keith G. Duckers Commissioner Gerald F. Simpson Commissioner W. M. Usher Commissioner Jack Weisgerber comprising a quorum of the Board, also: L. 0. Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: None The Minutes of the Regular Meeting of July 14, 1975 were approved as printed. STAFF AGENDA BIDS WERE RECEIVED for three tennis courts in Sunset Park. (Engineerin Project 75-593.) Wilson Constructors, Inc. $29,975.00 Commence 7/28/1975 - 150 calendar days J. S. Frank Construction Company, Inc. Commence 8 /1/1975 - 60 calendar days 34,367.00 Engineer's Estimate 38,000.00 A motion was made by Commissioner Usher, seconded by Commissioner Simpson to award the contract to Wilson Constructors, Inc., as the low bidder, in the amount of $29,975.00, subject to review of the specifications by the City Engineer. Ayes: (5). Nays: (0). Motion carried. BIDS WERE RECEIVED for a water line to the Municipal Golf Course. (Engineering Project 75-594.) Mayor Caldwell asked the City Engineer if the length of time required to complete the contract has any bearing on how the contract should be awarded? After a short discussion with Mr. Boyer and Mr. Olson, the City Attorney recommended that the City Commission withhold awarding any contract until next Monday, to give the Engineering Department time to check if the completion of the project would go past the first of June what kind of a water saving could be made in April and May if the line was completed before that. Stevens Contractors, Inc. $39,085.00 Commence 11/15/1975 - 200 calendar days Smoky Hill, Inc. 42,631.00 Commence 10/ 1/1975 Earth Excavation, Inc. - 90 calendar days 43,000.00 Commence 11/10/1975 - 90 calendar days J. S. Frank Construction Company, Inc. 77,128.00 Commence 8/4/1975 - 250 calendar days Engineer's Estimate 44,000.00 Mayor Caldwell asked the City Engineer if the length of time required to complete the contract has any bearing on how the contract should be awarded? After a short discussion with Mr. Boyer and Mr. Olson, the City Attorney recommended that the City Commission withhold awarding any contract until next Monday, to give the Engineering Department time to check if the completion of the project would go past the first of June what kind of a water saving could be made in April and May if the line was completed before that. ll 116 A MOTION was made by Commissioner Duckers, seconded by Commissioner Weisgerber to accept the recommendation of the City Attorney and delay awarding the contract for Engineering Project 75-594 until July 28, 1975. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Simpson, seconded by Commissioner Usher to set the date of August 11, 1975 as the date for Budget Hearing for the 1976 City Budget, and instruct the City Clerk to publish the notice of hearing. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Weisgerber, seconded by Commissioner Usher to set the date of August 25, 1975 as the date for a public hearing to discuss the environmental effects of the proposed Water Treatment Plant Improvements. Ayes: (5). Nays: (0). Motion carried. COMMISSION AGENDA None PUBLIC AGENDA "THE SALINA AMERICAN REVOLUTION BICENTENNIAL COMMISSION wishes to be placed on the agenda for the City Commission Meeting at 4 p.m., July 21, 1975 for the purpose of announcing a gift of land by John J. and Lesta Vanier to the City of Salina, for development by the S.A.R.B.C. as a public park to be operated and maintained by the City of Salina." (Joan Snyder and Ivy Marsh, Co-chairmen of th, Smoky Hill River Beautification sub -committee. Horizons Division) Mr. Dean Owens, spokesman for the Salina American Revolution Bicentennia Commission said, "The members of this River Beautification sub -committee of the American Revolution Bicentennial Commission have asked me to make an announcement to you and also a request of you. I would like to introduce the other members of this committee who are here today. Art Wilson, Ken Baker, Karen Graves, Joan Snyder, Ralph Ricklefs, Jr., Jean Hudder and Ivy Marsh. The members of this committee were charged by the Bicentennial Commission with the responsibility for developing some plans for river beautification in connection with the celebration of the American Bicentennial this year. This committee chose as a fitting projec the development of a Village Green Mini -Park along the river immediately north of the Iron Street Bridge. The committee felt that this would tie in very well with the existing city property at the Community Theatre site. It was a very appropriate site that being the site of the original establishment of the City of Salina, chosen because of its proximity to the river and of course the city site selected because that is where the Smoky Hill River turns to the east and proceeds to the east from that point. In addition the site of course is also where the old mill dam has been located for many, many years and the committee felt that the milling industry certainly has been a very vital part of the economic life of Salina, and it would also be fitting for a park to contain the mill dam and also be in close proximity to the still existing Western Star Mill just across the river. The committee undertook to find out how permission might be obtained for the development of a park and learned substantially all the land involved was owned by Mr. and Mrs. John J. Vanier and a corporation owned by Mr. Vanier. With the assistance of the City Engineer and his staff and their survey crew we were able to establish the boundaries of the river at that site and we negotiated with Mr. and Mrs. Vanier, their donation to the City of the river banks and the old river bed at that site consisting of just a little more than an acre of land. This donation to the City is now a reality and we certainly want to express our thanks and gratitude to the generosity of Mr. and Mrs. Vanier for this contribution to this project. Mr. Ken Baker has developed the conceptual plan for the development of this park and we do have a drawing here, which we will be glad to share with you. Basically what is proposed is the rejuvenation of existing trees and shrubs that are worth while and should be cared for and kept in that area. In addition to that the development and planting of shrubs and grasses and perhaps other trees and ground cover along the river banks, and if possible perhaps in the old river channel which is really no longer needed for the flow of the river. There is a possibility of developing a type of shelter house with an overlook of the river at this site, some paths for walking through the area, G IIY park benches, lighting, perhaps some type of historical markers relating to the establishment of the City of Salina at this point, perhaps recognizing the importance of the milling industry to the city. Wilson and Company will be developing the plans for this shelter house type overlook at the river and other companies and individuals have been contacted concerning donations of various aspects of the development of this site. We would like to announce to you this project with the hope that the City Commission will approve the concept of the development of this site as a public park for the future benefit of the public to be operated and maintained by the City of Salina as a part of the existing city park system upon the completion of the development of the site in accordance with at least the conceptual plans that this committee has at this time. We would certainly expect that the site would be fully developed and available for use by the public during the bicentennial year. Certainly prior to July 4, 1976; but we would certainly appreciate very much submitting to the City Commission the proposal that the concept for the development of this Village Green Mini -Park be approved and that the City agree to assume the obligation for the operation and maintenance of the park as a part of the city park system.'' Mr. Owens and Mr. Ken Baker went to the bench to show the City Commissioners the drawings for the proposed development of the park. A motion was made by Commissioner Simpson, seconded by Commissioner Duckers to accept the gift of land and the conceptual drawings that have been presented and express our appreciation to the Vaniers and to the members of the Bicentennial Commission who have been involved with this particular project. Ayes: (5). Nays: (0). Motion carried. A MOTION was made by Commissioner Simpson, seconded by Commissioner Duckers that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. D. L. Harrison, City Clerk