03-09-2020 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 9,2020
MOM
4:00 p.m.
The City Commission convened at 2:00 p.m. for Sales Tax Fund Review and 2:30 p.m. for Spectra
XP Contract Renewal and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107B.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners
Trent W. Davis, M.D., Rod Franz, Melissa Rose Hodges, and Karl Ryan.
Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson,
City Attorney; and Shandi Wicks, City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Mayor Hoppock to recognize outgoing Fire Captain Lee Soldan. Mayor Hoppock
recognized Mr. Soldan for his service, read a short biography and congratulated Mr.
Soldan on his tenure with the City of Salina.
CITIZENS FORUM
Deborah Corrales, 124 E. Charlotte, provided several newspaper articles relating to DNA
testing. She also provided information on the breed specific legislation that was overturned
in Junction City, Kansas. Greg Bengtson, City Attorney, provided information on the role of
the city attorney.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of March 2, 2020.
(6.2) Award contract for the 2020 Asphalt Mill & Inlay, Project No. 20016, to APAC-
Kansas, Inc., Shears Division of Salina, in the amount of $810,636.80 with a
$89,363.20 (11.0%) construction contingency and a total project authorization of
$900,000, and authorize the City Manager to sign a memorandum of understanding
to partner with Saline County to mill and inlay a portion of Centennial Road at an
estimated cost of $66,775 with a $3,225 (4.8%) construction contingency and a total
project authorization of$70,000.
20-0079 Moved by Commissioner Hodges, seconded by Commissioner Davis, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
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(7.1) Consider bids for City of Salina to purchase Self Contained Breathing Apparatus
and ancillary equipment.
David Turner, Fire Battalion Chief with the Salina Fire Department, explained the request,
bid received, fiscal impact and action options.
Commissioner Davis asked if there was some life expectancy in the old equipment. Mr.
Turner stated the rural fire districts had funds to cover the necessary testing.
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Commissioner Davis asked if there was any use to the manufacturer or cost that could be
received for the old equipment. Mr. Turner stated the old equipment was originally
purchased using a FEMA grant therefore the equipment could not be sold or purchased. He
also stated there was a state statute in place that pertained to the liability of the old
equipment which caused the need for the release of liability waiver to be created by the
legal counsel for the rural districts to sign.
20-0080 Moved by Commissioner Davis, seconded by Commissioner Hodges, to award contract to Ed M.
Feld Fire Equipment Company in the amount of $434,817.82 for the Scott SCBAs and Conrad Fire
Equipment in the amount of $ 38,135.91 for the Breathing Air Compressor and offer the old
equipment to surrounding Rural Fire Districts at no cost and instruct legal counsel to prepare a
release of liability to be signed by the District(s) accepting the equipment. Aye: (5). Nay: (0).
Motion carried.
(7.2) Award contract for Minor Concrete Rehabilitation - Manhole Adjustments, Project
No. 20018.
Jim Kowach, Director of Public Works, explained the project, bids received, fiscal impact
"E"' and action options.
Commissioner Franz asked if the 1 1/4 was industry standard or based on the complaints
received. Mr. Kowach stated the complaints were received on the manholes that were over
2 inches. He continued to state there was not an industry standard.
Commissioner Ryan asked how many manholes this covered. Mr. Kowach stated there
were 117 manhole adjustments included in the project along with 9 remaining unadjusted
manholes and 8 valves on arterial streets.
Mayor Hoppock asked if it was cheaper to do the adjustments during the project. Mr.
Kowach stated staff had tried it both ways and we are now seeing the benefit of bidding it
with the construction project.
Commissioner Hodges asked if the locations submitted through a citizen complaint was
included in the project. Mr. Kowach stated that they were included and he had contacted
the citizen to let them know. He noted that the citizen did provide a thank you letter to
staff.
Mayor Hoppock asked if the manhole was adjusted to be flush with the road. Mr. Kowach
stated that the manholes would be adjusted to be flush with the road. He continued to state
there were several different types of manhole covers over the 60 year timeframe and the
new manhole covers set about a half an inch inside the adjustment ring.
20-0081 Moved by Commissioner Hodges, seconded by Commissioner Davis, to award Project No. 20018,
■-- Minor Concrete Rehabilitation - Manhole Adjustments to Lancaster Construction of Salina, in the
amount of $169,550.00 with a $5,450.00 (3.2%) construction contingency and a total project
authorization of$175,000. Aye: (5). Nay: (0). Motion carried.
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(7.3) Resolution No. 20-7810 adopting the Smoky Hill Museum's Ethics and Collections
Policies.
Susan Hawksworth, Smoky Hill Museum Director, explained the policy changes and action
options.
Commissioner Hodges thanked staff for their work on the policies.
20-002 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Resolution No. 20-
7810 approving the Smoky Hill Museum's Ethics and Collections Policies Aye: (5). Nay: (0).
Motion carried.
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DEVELOPMENT BUSINESS
(8.1) Sidewalk Café License Agreements.
(8.1a) Resolution No. 20-7811 authorizing the Mayor to execute a Sidewalk Café
License Agreement with PB&J Restaurants, Inc authorizing the construction
and placement of outdoor sidewalk dining area in the front of YaYa's Euro
Bistro at 251 South Santa Fe Avenue.
(8.1b) Resolution No. 20-7812 authorizing the Mayor to execute a Sidewalk Café
License Agreement with Lighthouse Properties III, Inc. authorizing the
construction and placement of outdoor sidewalk dining area in the front of
Starbucks Coffee at 257 South Santa Fe Avenue.
Dean Andrew, Director of Planning, explained the request, license agreement, Design
Review Board recommendation,fiscal impact, and action options.
Commissioner Hodges asked if there were any proposed resolutions on the wastewater
discharge. Mr. Andrew stated there were a few jurisdictions that required the area to be
swept first then utilizing water to clean the area and periodic power washing by the
downtown district would be subject to the illicit discharge requirements.
Commissioner Franz asked if there was 6 foot of clearance between the planter box and the
entrance of Starbucks for the dining area. Mr. Andrew stated that the area between the
planter box and the entrance was 21 feet wide, the planter box would be 5 feet leaving at
least a 6 foot walking area.
Guy Walker,500 Graves Boulevard, stated he was available for questions.
Norman Manuel, Salina, provided his thoughts on the downtown streetscape project and
the narrowing of the streets.
20-0083 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to adopt Resolution No. 20-
7811 authorizing the Mayor to execute a Sidewalk Café License Agreement with PB&J Restaurants,
Inc authorizing the construction and placement of outdoor sidewalk dining area in the front of
YaYa's Euro Bistro at 251 South Santa Fe Avenue. Aye: (5). Nay: (0). Motion carried.
20-0084 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 20-
7812 authorizing the Mayor to execute a Sidewalk Café License Agreement with Lighthouse
Properties III, Inc. authorizing the construction and placement of outdoor sidewalk dining area in
the front of Starbucks Coffee at 257 South Santa Fe Avenue. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
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Mayor Hoppock stated the Equifest was here last weekend and asked if Saline County
Commissioner Bob Vidricksen would like to provide a quick 60 second update on the
,,,IMIN, events. Bob Vidricksen, Saline County Commissioner, stated he would estimate the
attendance of 15,000 to 17,000 people for the 3 1/2 day event and stated the event was well
received and numerous tags were from outside Saline County. He further stated the event
was hoping to return next year for the same weekend. Mayor Hoppock noted there were
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150 vendors at the event.
Michael Schrage,City Manager, stated that Deputy City Manager Jacob Wood served in the
Army National Guard and his last full day would be tomorrow. He continued to state that
he was working on an interim arrangement while Mr. Wood was away.
Mayor Hoppock stated the community was looking forward to his safe return and was
available to his family. He continued by thanking Mr. Wood for his service.
ADJOURNMENT
20-0085 Moved by Commissioner Davis, seconded by Commissioner Hodges, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:00 p.m.
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[SEAL] Michael L. Hop k, Mayor
ATTEST:
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Shandi Wicks, CMC, City Clerk
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