Loading...
03-09-2020 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS March 9,2020 MOM 4:00 p.m. The City Commission convened at 2:00 p.m. for Sales Tax Fund Review and 2:30 p.m. for Spectra XP Contract Renewal and at 3:45 p.m. for Citizens Forum at City-County Building, Room 107B. Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners Trent W. Davis, M.D., Rod Franz, Melissa Rose Hodges, and Karl Ryan. Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks, City Clerk. AWARDS AND PROCLAMATIONS (3.1) Mayor Hoppock to recognize outgoing Fire Captain Lee Soldan. Mayor Hoppock recognized Mr. Soldan for his service, read a short biography and congratulated Mr. Soldan on his tenure with the City of Salina. CITIZENS FORUM Deborah Corrales, 124 E. Charlotte, provided several newspaper articles relating to DNA testing. She also provided information on the breed specific legislation that was overturned in Junction City, Kansas. Greg Bengtson, City Attorney, provided information on the role of the city attorney. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of March 2, 2020. (6.2) Award contract for the 2020 Asphalt Mill & Inlay, Project No. 20016, to APAC- Kansas, Inc., Shears Division of Salina, in the amount of $810,636.80 with a $89,363.20 (11.0%) construction contingency and a total project authorization of $900,000, and authorize the City Manager to sign a memorandum of understanding to partner with Saline County to mill and inlay a portion of Centennial Road at an estimated cost of $66,775 with a $3,225 (4.8%) construction contingency and a total project authorization of$70,000. 20-0079 Moved by Commissioner Hodges, seconded by Commissioner Davis, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION Page 1 (7.1) Consider bids for City of Salina to purchase Self Contained Breathing Apparatus and ancillary equipment. David Turner, Fire Battalion Chief with the Salina Fire Department, explained the request, bid received, fiscal impact and action options. Commissioner Davis asked if there was some life expectancy in the old equipment. Mr. Turner stated the rural fire districts had funds to cover the necessary testing. ti Commissioner Davis asked if there was any use to the manufacturer or cost that could be received for the old equipment. Mr. Turner stated the old equipment was originally purchased using a FEMA grant therefore the equipment could not be sold or purchased. He also stated there was a state statute in place that pertained to the liability of the old equipment which caused the need for the release of liability waiver to be created by the legal counsel for the rural districts to sign. 20-0080 Moved by Commissioner Davis, seconded by Commissioner Hodges, to award contract to Ed M. Feld Fire Equipment Company in the amount of $434,817.82 for the Scott SCBAs and Conrad Fire Equipment in the amount of $ 38,135.91 for the Breathing Air Compressor and offer the old equipment to surrounding Rural Fire Districts at no cost and instruct legal counsel to prepare a release of liability to be signed by the District(s) accepting the equipment. Aye: (5). Nay: (0). Motion carried. (7.2) Award contract for Minor Concrete Rehabilitation - Manhole Adjustments, Project No. 20018. Jim Kowach, Director of Public Works, explained the project, bids received, fiscal impact "E"' and action options. Commissioner Franz asked if the 1 1/4 was industry standard or based on the complaints received. Mr. Kowach stated the complaints were received on the manholes that were over 2 inches. He continued to state there was not an industry standard. Commissioner Ryan asked how many manholes this covered. Mr. Kowach stated there were 117 manhole adjustments included in the project along with 9 remaining unadjusted manholes and 8 valves on arterial streets. Mayor Hoppock asked if it was cheaper to do the adjustments during the project. Mr. Kowach stated staff had tried it both ways and we are now seeing the benefit of bidding it with the construction project. Commissioner Hodges asked if the locations submitted through a citizen complaint was included in the project. Mr. Kowach stated that they were included and he had contacted the citizen to let them know. He noted that the citizen did provide a thank you letter to staff. Mayor Hoppock asked if the manhole was adjusted to be flush with the road. Mr. Kowach stated that the manholes would be adjusted to be flush with the road. He continued to state there were several different types of manhole covers over the 60 year timeframe and the new manhole covers set about a half an inch inside the adjustment ring. 20-0081 Moved by Commissioner Hodges, seconded by Commissioner Davis, to award Project No. 20018, ■-- Minor Concrete Rehabilitation - Manhole Adjustments to Lancaster Construction of Salina, in the amount of $169,550.00 with a $5,450.00 (3.2%) construction contingency and a total project authorization of$175,000. Aye: (5). Nay: (0). Motion carried. Page 2 (7.3) Resolution No. 20-7810 adopting the Smoky Hill Museum's Ethics and Collections Policies. Susan Hawksworth, Smoky Hill Museum Director, explained the policy changes and action options. Commissioner Hodges thanked staff for their work on the policies. 20-002 Moved by Commissioner Hodges, seconded by Commissioner Ryan, to adopt Resolution No. 20- 7810 approving the Smoky Hill Museum's Ethics and Collections Policies Aye: (5). Nay: (0). Motion carried. U DEVELOPMENT BUSINESS (8.1) Sidewalk Café License Agreements. (8.1a) Resolution No. 20-7811 authorizing the Mayor to execute a Sidewalk Café License Agreement with PB&J Restaurants, Inc authorizing the construction and placement of outdoor sidewalk dining area in the front of YaYa's Euro Bistro at 251 South Santa Fe Avenue. (8.1b) Resolution No. 20-7812 authorizing the Mayor to execute a Sidewalk Café License Agreement with Lighthouse Properties III, Inc. authorizing the construction and placement of outdoor sidewalk dining area in the front of Starbucks Coffee at 257 South Santa Fe Avenue. Dean Andrew, Director of Planning, explained the request, license agreement, Design Review Board recommendation,fiscal impact, and action options. Commissioner Hodges asked if there were any proposed resolutions on the wastewater discharge. Mr. Andrew stated there were a few jurisdictions that required the area to be swept first then utilizing water to clean the area and periodic power washing by the downtown district would be subject to the illicit discharge requirements. Commissioner Franz asked if there was 6 foot of clearance between the planter box and the entrance of Starbucks for the dining area. Mr. Andrew stated that the area between the planter box and the entrance was 21 feet wide, the planter box would be 5 feet leaving at least a 6 foot walking area. Guy Walker,500 Graves Boulevard, stated he was available for questions. Norman Manuel, Salina, provided his thoughts on the downtown streetscape project and the narrowing of the streets. 20-0083 Moved by Commissioner Ryan, seconded by Commissioner Hodges, to adopt Resolution No. 20- 7811 authorizing the Mayor to execute a Sidewalk Café License Agreement with PB&J Restaurants, Inc authorizing the construction and placement of outdoor sidewalk dining area in the front of YaYa's Euro Bistro at 251 South Santa Fe Avenue. Aye: (5). Nay: (0). Motion carried. 20-0084 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 20- 7812 authorizing the Mayor to execute a Sidewalk Café License Agreement with Lighthouse Properties III, Inc. authorizing the construction and placement of outdoor sidewalk dining area in the front of Starbucks Coffee at 257 South Santa Fe Avenue. Aye: (5). Nay: (0). Motion carried. OTHER BUSINESS Page 3 Mayor Hoppock stated the Equifest was here last weekend and asked if Saline County Commissioner Bob Vidricksen would like to provide a quick 60 second update on the ,,,IMIN, events. Bob Vidricksen, Saline County Commissioner, stated he would estimate the attendance of 15,000 to 17,000 people for the 3 1/2 day event and stated the event was well received and numerous tags were from outside Saline County. He further stated the event was hoping to return next year for the same weekend. Mayor Hoppock noted there were It 150 vendors at the event. Michael Schrage,City Manager, stated that Deputy City Manager Jacob Wood served in the Army National Guard and his last full day would be tomorrow. He continued to state that he was working on an interim arrangement while Mr. Wood was away. Mayor Hoppock stated the community was looking forward to his safe return and was available to his family. He continued by thanking Mr. Wood for his service. ADJOURNMENT 20-0085 Moved by Commissioner Davis, seconded by Commissioner Hodges, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:00 p.m. ,/#777---,V;17/� [SEAL] Michael L. Hop k, Mayor ATTEST: %C01) Shandi Wicks, CMC, City Clerk Page 4