05-23-1977 Minutes1
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City of Salina, Kansas
Regular Meeting of the Board
of Commissioners
May 23, 1977
The Regular Meeting of the Board of Commissioners met in the Commissioners
Room, City -County Building, on Monday, May 23, 1977 at four o'clock p.m.
The Mayor asked everyone to stand for the pledge of allegiance to the
Flag and a moment of silent prayer.
There were present:
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Mayor Keith G. Duckers, Chairman presiding
Commissioner Dan S. Geis
Commissioner Karen M. Graves
Commissioner Gerald F. Simpson
Commissioner Jack Weisgerber
comprising a quorum of the Board, also:
L. 0. Bengtson, City Attorney
Norris D. Olson, City Manager
W. E. Harris, Acting City Clerk
Absent:
D. L. Harrison, City Clerk
The Minutes of the Regular Meeting of May 16, 1977 were approved as
printed.
STAFF AGENDA
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THE CITY ENGINEER reported on the bids received May 16, 1977 for
Engineering Project 77-614: That the lowest bidder for Part I, Water and Sanitary,
Sewer Improvements was Earth Excavation, Inc., in the amount of $150,937.38;
Part II, Storm Sewer and Pavement Improvements, Asphaltic Pavement Alternate was
Brown & Brown, Inc., in the amount of $231,295.00; and Part II, Storm Sewer and i
Pavement Improvements, Concrete Pavement Alternate was J. S. Frank Construction
Company, Inc., in the amount of $236,414.60. A motion was made by Commissioner
Simpson, seconded by Commissioner Graves to award the contract for Part I to
Earth Excavation, Inc., as the low bidder in the amount of $150,937.38; and for
Part II with the Asphaltic Pavement Alternate to Brown & Brown, Inc. as the low
bidder in the amount of $231,295.00. Ayes: (5). Nays: (0). Motion carried.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing
and ordering certain curbing, guttering, paving, grading, water main and services,;
sanitary sewer and storm sewer improvements, ordering preparation of plans and
specifications, and the estimate of costs." [Improvements in Country Club
Estates Addition Number 3, requested in Petition Number 3622 which was filed by
Roy Presley] A motion was made by Commissioner Simpson, seconded by Commissioner
Weisgerber to adopt the Resolution as read and the following vote was had:
Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The
Mayor approved the Resolution and it is numbered 3321.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION giving
certain certifications and assurances with which the City of Salina will comply
in regards to its application for Kansas Land and Water Conservation Fund Program
monies."
Commissioner Graves moved to amend Section D to read the City will not
discriminate against any person on the basis of race, sex, color, or national
origin in the use of any property or facility ... and to adopt the resolution as
amended. The motion was seconded by Commissioner Simpson. Ayes: Simpson,
Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved
the Resolution and it is numbered 3322•
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A LETTER was received from the City Planning Commission informing the
City Commission that it had reviewed the status of the Salina Land Use Plan and i
voted unanimously to make the following amendments: 1. Country Club Heights
Addition # 5 (13.72 acres) should be shown as residential; 2. Holmquist Estates
Addition (46.80 acres) should be shown as residential; 3• Salina Presbyterian
Manor property (40.00 acres) should be shown as residential; 4. A tract in the
NE 1/4 of the SW 1/4 of Section 36-14-3 (5.10 acres) should be shown as commercial'
flood plain; 5• Eastridge Addition (35.55 acres) should be shown as residential;
6. Kessler Addition should be shown as commercial; 7. Park and vacant area
(north side of 1-70) should be shown as commercial - flood plain; 8. New Y.M.C.A.
Site should be shown as public and semi-public. A motion was made by Commissioner
Geis, seconded by Commissioner Weisgerber to accept the City Planning Commission's
letter, and approve the land use map amendments. Ayes: (5). Nays: (0). Motion
carried.
A LETTER was received from the City Planning Commission recommending
the approval of Petition Number 3599 which was filed by Salina Presbyterian
Manor Inc., for the rezoning of a 40 acre tract of land in the Southeast Quarter
of Section 17, Township 14 South, Range 2 West, from District "A-1" to "R-2/P.D.D.
A motion was made by Commissioner Graves, seconded by Commissioner Weisgerber to
accept the recommendation of the City Planning Commission and approve the rezoning
and to introduce the rezoning ordinance for first reading. Ayes: (5). Nays:
(0). Motion carried.
Ordinance Passed:
Number:
A LETTER was received from the City Planning Commission recommending
the approval of the final plat of Tolle Subdivision, as requested in Petition
Number 3626 which was filed by Dwight Tolle. A motion was made by Commissioner
Simpson, seconded by Commissioner Weisgerber to accept the recommendation of the
City Planning Commission and approve the final plat of Tolle Subdivision and to
authorize the Mayor to sign. Ayes: (5). Nays: (0). Motion carried.
A LETTER was received from the City Planning Commission recommending
the adoption of the Service Extension Plan for a tract of land in the NE 1/4 of
the NE 1/4 of Section 19, Township 14 South, Range 2 West except the Replat of
the North 200 feet of the Union Cemetery Addition, as a prerequisite to annexatior
A motion was made by Commissioner Weisgerber, seconded by Commissioner Simpson
to adopt the Service Extension Plan as presented by the City Planning Commission.
Ayes: (5)• Nays: (0). Motion carried.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION setting
the date for a public hearing for the consideration of annexing certain property
to the City of Salina, Kansas." [Setting July 25, 1977 as the date for public
hearing on annexation of a tract of land in the NE 1/4 of the NE 1/4 of Section
19-14-2. (Roselawn Memorial Cemetery)] A motion was made by Commissioner
Weisgerber, seconded by Commissioner Simpson to adopt the resolution as read and
the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers
(5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered
3323•
A LETTER was received from the City Planning Commission recommending
the adoption of the Service Extension Plan for Kessler Addition, as a prerequisit
to annexation. A motion was made by Commissioner Graves, seconded by Commissione
Geis to adopt the Service Extension Plan as presented by the City Planning
Commission. Ayes: (5). Nays: (0). Motion carried.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION setting
the date for a public hearing for the consideration of annexing certain property
to the City of Salina, Kansas." [Setting July 25, 1977 as the date for public
hearing. (Kessler Addition)] A motion was made by Commissioner Graves, seconded
by Commissioner Geis to adopt the Resolution as read and the following vote was
had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5)• Nays: (0). Carried.
The Mayor approved the Resolution and it is numbered 3324•
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THE CITY MANAGER requested authorization to seek employment of an
administrative intern to assist in researching information, filing applications,
reporting on federal programs the city is participating in, personnel, purchasing,
and special assignments. A motion was made by Commissioner Geis, seconded by
Commissioner Simpson to authorize the City Manager to seek the employment of an
administrative intern. Ayes: (5). Nays: (0). Motion carried.
PUBLIC AGENDA
PETITION NUMBER 3636 was filed by A. B. Seelye Company, Inc. by George
Etherington, for sanitary sewer to serve all of Blocks 1 and 3 in the replat of
Blocks 4, 10, 11 and 12, Georgetown Addition, all of Blocks 9, 14, 15, and Lots
26 through 34, block 16, Georgetown Addition; Water to serve all of Blocks 9,
14, 15, and Lots 26 through 39, Block 16, Georgetown Addition. Paving of
Georgetown Road from Brookwood Lane to Seitz Drive; Stewart Lane from Brookwood
Lane to Seitz Drive; Brookwood Lane from Georgetown Road to Seitz Drive and
Applewood Lane from Georgetown Road to Seitz Drive, all in Georgetown Addition.
A motion was made by Commissioner Simpson, seconded by Commissioner Geis to
refer the petition to the City Engineer for a recommendation. Ayes: (5). Nays:
(0). Motion carried.
A REQUEST was received from the Salina Area Chamber of Commerce to
discuss the parking problem in the core area.
Mr. Roy Allen, President of the Salina Area Chamber of Commerce, and
Mr. Larry Justus, chairman of a chamber committee to study the parking in downtown
Salina were present. Mr. Justus said the committee was charged with determining
if there is a core area parking problem and they determined there is. The
Chamber asked the City Commission to hire an independent, professional survey
team, engineering company or consulting company to address the problem and make
recommendations on what can be done now and in the future to handle the parking
problem.
The Commissioners, staff and Chamber members discussed the problem.
The City Manager suggested the Chamber of Commerce committee, staff and
representatives of Bucher and Willis, review the Feasibility Report for Off -
Street Parking, prepared by Bucher and Willis Consulting Engineers in November
1959, and discuss the alternatives given in the report for future parking.
The Commissioners approved the suggestion by consensus.
A REQUEST was received from the Salina Recreation Commission asking to
be exempt from payment of rental fees for the use of Memorial Hall, Lakewood
Lodge, and the Community Theatre for public recreation programs.
Mr. Don Jolley, Superintendent of Recreation, was present and explained
the Salina Recreation Commission provides the recreation program to the youth
and children of Salina, without cost, and that they are restricted by a 2 mill
levy limit. He asked to use the Community Theatre in connection with their
summer drama program, and to use Memorial Hall in case the entertainment series
in the park must be moved inside because of inclimate weather, and possibly
using Memorial Hall for some summer dances for teenagers. He said since the
Recreation Commission is a service agency, supported by tax funds, city facilities!
should be made available to it on the same basis that school facilities are made
available and that is exempt from the payment of any fees the schools might
charge organizations in the community for the use of the facilities.
Mr. Olson stressed the point that both the City and Recreation
Commission are operating under a tax lid of one sort or another, and because the
city has the largest billfold doesn't mean it has the largest amount of free
money. He said the general fund of the city is still operating on the same levy,
or the same number of dollars that were derived from property in the community
in 1969, and the budget has increased only because of new assessed valuation and
improvements since that time.
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The Commissioners, staff, Mr. Jolley and members of the Recreation
Commission discussed the needs for the Recreation Commission program, the
availability of the facilities and fee schedules.
A motion was made by Commissioner Graves, seconded by Commissioner
Geis to approve the Recreation Commission request to be exempt from payment of
rental fees for the use of Memorial Hall, Lakewood Lodge, and the Community
Theatre for public recreation programs. Ayes: Geis, Graves, Simpson, Duckers
(4). Plays: (0). Commissioner Weisgerber abstained. Motion carried.
THE BASEBALL FACILITIES STUDY COMMITTEE presented its recommendations
to the City Commission for Baseball/Softball facilities for the City:
'We recommend that diamond facilities be constructed as follows:
"Site #1 Lower Indian Rock Park. This area should be developed to
serve the age group of 15 years old and under. In our opnion this age group
will be better served in this area due to fewer problems with transportation to
and from ballgames and practice. We feel the younger ages will cause less
disruption in the surrounding residential areas in lower Indian Rock Park. We
recommend a total of eight diamonds be constructed as soon as possible with the
following dimensions: four (4) 180' outfields; two (2) 240' outfields; and two
(2) 300' outfields. One or more layout plans should be developed in addition to
the one previously furnished by the U.S. Army Corps of Engineers. Alternate
plans should strive to make maximum use of the outfields of all of the diamonds
for use as football and soccer fields and other general uses. This facility
will accommodate the following: Peewee baseball (ages 9-10), Midget baseball
(ages 11-12), 5th through 11th grade youth slo-pitch softball, Junior league and
Babe Ruth Baseball (ages 13-15). In 1977, Salina has 80 teams in this age
bracket.
"Site #2 Schilling. This area should be developed for ages 16 years
old and over. In our opinion, this age group will encounter fewer problems with
transportation to and from the facility and the late night play in league as
well as tournaments will not disrupt residential area. We recommend a total of
six diamonds be constructed, five as soon as possible and one at a later date,
as follows: One (1) adult size baseball diamond to be constructed immediately
and one (1) to be completed next year; four (4) adult slo/fast-pitch softball
diamondsto be completed immediately. Plans for this complex should be designed
to make maximum use of the outfield area for other purposes as in Indian Rock
with the exception of the adult baseball diamond which should have a fenced
outfield. This facility will accomodate the following: Kansas Wesleyan University)
Marymount College, American Legion and Senior Babe Ruth Baseball, Men's Fast -
pitch and Slo-pitch Softball and Church League Slo-pitch Softball. In 1977,
Salina has 84 teams in this age bracket.
'Based on our present growth in total teams participating, Salina will
need an additional diamond every two years. We discussed the growth potential
and alternatives to continuous construction of diamonds. Facilities located in
Indian Rock Park and Schilling can possibly provide for the elimination of St.
John's Military School Diamond and Centennial Park Diamond as programmed diamonds
in the future and will place all diamonds used for league play in a confined
area thereby saving time and money in maintenance. We wish to stress that all
diamonds not used for league play such as Centennial Park and Sunset Park be
maintained as practice diamonds and for neighborhood use.
'Bureau of Outdoor Recreation Grant Application. We recommend that
two applications be submitted covering the two sites mentioned above and contain
a request that we be allowed to begin construction prior to BOR approval. It is
our understanding that the applications can be amended subsequent to the May 31st
deadline and prior to the final approval in October 1977. If work is delayed
until October, it will be impossible to have any diamonds ready for play in
1978. We further recommend that the Superintendent of Recreation be consulted
during all phases of application preparation, planning, and construction of
facilities. We recommend that this committee be retained throughout the planning,
development, and construction phases.''
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The Baseball Facilities Study Committee were present and discussed the
recommendations with the City Commissioners.
Commissioner Simpson moved to express appreciation to the Baseball/Softball
Study Committee, the staff of the Recreation Commission, and of the City who
assisted them, and to receive their report. The motion was seconded by Commissioner
Geis. Ayes: (5). Nays: (0). Motion carried.
COMMISSION AGENDA
The following items were brought to the floor for discussion:
Mayor Duckers asked that the Commissioners meet in executive session
to discuss appointments to boards and commissions.
Mr. Olson asked the Commissioners to set a time to interview architects
for the Memorial Hall project.
A MOTION was made by Commissioner Simpson, seconded by Commissioner
Weisgerber, that the Regular Meeting of the Board of Commissioners be adjourned.
Ayes: (5). Nays: (0). Motion carried. d. L
W. E. Harris, Acting City Clerk