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12-18-1978 MinutesCity of Salina, Kansas Regular Meeting of the Board of Commissioners December 18, 1978 The Regular Meeting of the Board of Commissioners met in the City !Commission Meeting Room, City -County Building, on Monday, December 18, 1978, at four o'clock p.m. The Mayor asked everyone to stand for the opening ceremony. i There were present: Mayor Jack Weisgerber, Chairman presiding E Commissioner Keith G. Duckers Commissioner Dan S. Geis Commissioner Karen M. Graves Commissioner Gerald F. Simpson comprising a quorum of the Board, also: L. 0. Bengtson, City Attorney William E. Harris, Acting City Manager D. L. Harrison, City Clerk Absent: None The Minutes of the Regular Meeting December 11, 1978 were approved as printed. STAFF AGENDA BIDS WERE RECEIVED for equipment for the Bicentennial Center: Arch. Est. 490.00 526.00 165.00 430.00 140.00 100.00 420.0 12R1 12K1 12K2 12K3 12Kh. 12K5 120 121<7 j Round Rect. Waste Dome Waste Waste Waste Waste Urn Table Safe Recep Top Cont. Cont. Cont. Basket Base Consolidated 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Design Central 0.00 0.00 0.00 0.00 0.00 0.00 0.0� Hilts, Inc. 429.48 459.60 142.50 374.40 119.110 86.16 351.0 Royal Eq. Co. 598.20 420.72 130.75 344.40 111.60 82.80 327.0 Salina Coffee 560.76 458.16 142.08 374.40 120.70 89.28 361.2 School Specialty 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Arch. Est. 490.00 526.00 165.00 430.00 140.00 100.00 420.0 11 fl 12K(9 Urn Tray 0.00 0.00 351.00 279.00 361.20 0.00 420.00 1 12R1 12R2 12S 12V 12W] 12W2 12W3 Round Rect. Money Water Mop Mop Lift Table Table Safe Heater Bucket Wringer Truck Consolidated 9,458.17 8,411.77 0.00 0.00 0.00 0.00 0.0 Design Cent. '10,335.00 9,225.00 1,583.40 0.00 0.00 0.00 0.0 Hilts,'Inc. 0.00 0.00 0.00 0.00 261.00 347.40 390.0 Royal Eq. Co. 8,697.00 7,732.50 0.00 0.00 276.96 348.00 880.0 Salina Coffee 8,599.50 7,347.00 0.00 4,160.00 270.84 356.40 895.7 School Spec. 11,024.00 8,730.00 0.00 0.00 0.00 0.00 0.0 Arch. Est. 10,320.00 8,820.00 2,265.00 4,800.00 315.00 570.00 1,276.0 A motion was made by Commissioner Simpson, seconded by Commissioner Geis to refer the bids to the Engineer and Architect for checking and to award the contracts to the low bidders, if the bids meet the specifications. Ayes: (5). Nays: (0). Motion carried. 11 fl 12K(9 Urn Tray 0.00 0.00 351.00 279.00 361.20 0.00 420.00 1 1 L AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE authorizing the City of Salina, Kansas to purchase and acquire the real estate hereinafter described, to reconstruct, repair, enlarge, remodel and improve the building and improvements located on a portion of said real estate, to construct an additional building and improvements on a portion of said real estate and to purchase certain machinery and equipment, all to be used for industrial and manufacturing facilities and to be leased to KASA Industrial Controls, Inc.; authorizing and directing the issuance of $280,000.00 principal amount of Salina, Kansas, KASA Industrial Controls, Inc., industrial revenue bonds of 1978, of said city for the purpose of providing funds for the purchase of said real estate, the reconstruction, repair, enlargement, remodeling and improvement of the building and improvements located on a portion of said real estate, the construction of an additional building and improvements on a portion of said real estate and the purchase of machinery and equipment to be used for industrial and manufacturing facilities to be leased to KASA Industrial Controls, Inc.; and prescribing the form and authorizing the execution of a lease by and between said city and KASA Industrial Controls, Inc." A motion was made by Commissioner Geis, seconded by Commissioner Duckers to adopt the ordinance as read and the following vote was had: Ayes: Geis, Graves, Simpson, Duckers, Weisgerber (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8680. The ordinance was introduced for first reading December 11, 1978• AN ORDINANCE was introduced for second reading entitled. "AN ORDINANCE prescribing the corporate limits of the City of Salina, Kansas, including land described in Ordinance Numbers 8620 and 8678, and repealing Ordinance Number 8610." A motion was made by Commissioner Duckers, seconded by Commissioner Graves to adopt the ordinance as read and the following vote was had: Ayes: Geis, Graves, Simpson, Duckers, Weisgerber (5). Nays: (0). Carried. The Mayor approved the ordinance and it numbered 8681. The ordinance was introduced for first reading December 11, 1978. AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE appropriating money from the various funds to pay payrolls and claims against the City of Salina, Saline County, Kansas, for the calendar year of 1979." A motion was made by Commissioner Graves, seconded by Commissioner Simpson to adopt the ordinance as read and the following vote was had: Ayes: Geis, Graves, Simpson, Duckers, Weisgerber (5). lays: (0). Carried. The Mayor approved the ordinance and it is numbered 8682. The ordinance was introduced for first reading December 11, 1978• Commissioner Simpson asked about the budget balance for 1978. Mr. Harris replied that the Commissioners over spent the Contengencies Fund by six or seven thousand dollars, but there should be a budget balance of approximately $30,000 to $35,000. fie said there are a number of items the Commissioners may want to consider. There will be approximately $17,000 additional cost for the animal shelter for a well and a septic system; $7,000 for a 10 cubic foot air compressor to fill the Scott Airpacks for the Fire Department, $5,000.00 for fixed asset accounting; $2,840.00 for rewiring the lighting of the tennis courts in Oakdale Park. The Commissioners decided to discuss the expenditure of the cash balance near the end of the meeting with the consideration of a request from the Salina Arts Commission for funds for public art at the Bicentennial Center. THE CITY ENGINEER filed a feasibility report for street and utility improvements in Blocks 10, 11, and 12, Replat of Lots 1 through 3, Block 1, Dow Addition, as requested in Petition Number 3735, filed by George Etherington. A motion was made by Commissioner Geis, seconded by Commissioner Simpson to approve the feasibility report as filed by the City Engineer. Ayes: (5). "lays: (0). Motion carried. THE CITY ENGINEER filed a feasibility report for street and utility improvements to serve all lots in Platten Subdivision, as requested in Petition Number 3736, filed by Daniel J. and Natalie Hanson. A motion was made by Commissioner Graves, seconded by Commissioner Duckers to approve the feasibility report as filed by the City Engineer. Ayes: (5). 'Jays: (0). Motion carried. THE CITY ENGINEER reported on Petition Number 3738, filed by Thomas Rupp for a two way entrance replacing the present exit on South Ninth Street at Parkway Street, that "I have discussed this entrance with Planning and we would not object to this request with the following stipulations: 1. The petitioner or developer pay the full cost. 2. The petitioner or owner will not request a break in the median at this location." The Commissioners asked the petitioner if he will agree to the stipulat' and Mr. Rupp replied that he will. A motion was made by Commissioner Duckers, seconded by Commissioner Graves to accept the City Engineer's recommendation and approve the petition. Ayes: (5). Nays: (0). Motion carried. MR. HARRIS reported on the staff recommendations concerning parking meters in downtown Salina. "George Wood and Don Bassett have done the bulk of the work on this, and I want to give them credit for doing a fine job and it has taken quite a bit of time and have had several meetings with people from the downtown area and I think we pretty well have the problems and the differences worked out, hopefully. We have to give credit to those folks who have taken their time to work with us on this and I see that there are some of them here in the audience today that I am sure will possibly want to comment on it. I think the report that George prepared for my signature to go to you is very comprehensive. I might cover some of the main points in it. "We are suggesting that the rate remain at 5t per hour. We are somewhat apprehensive about whether that is going to be sufficient or not. We hope that with stringent enforcement that it will prove to be so, but we stressed with these folks that we met with that after a few months experience, giving it a fair trial, if it does not prove to be adequate, we are just absolutely going to have to come back to you with a recommendation to go to 10� an hour. We are still faced with the debt service of $39,000 a year through 1982, and if we can get by until that time, we probably would be in pretty good shape. We are no doubt going to have to make some capital improvements, some of these lots are going to be getting to a point where they are going to have to have overlay. And then at that time, as George has pointed out in the report, we would recommenc that a comprehensive study be made as to the future parking requirements of the central business area. Develop a long range plan for it. Now the projections that we have made on finances of this thing called for us to have the meter changes made, the additional meters in by May 1st. So we are going to have to move as rapidly as possible with it and as rapidly as funds become available to acquire the additional meters and the mechanisms for conversion of some meters. This will provide an additional 116 to 118 meters. It will provide more one hour, two hour meters right in the heart of the downtown area and move some of the longer term parking over to the fringe of the area. Also in working with the people from the area, they have offered to have an ongoing committee work with the staff to monitor the effects of this change and as problems come up try to help us get those resolved. Now, as I mentioned, the rate for parking we are suggesting that it remain at 5t an hour; however, the parking permit fee, we are recommending that that go from $5.00 per month to $10.00 per month which in reality just balances out to about 5C per hour, with the only advantage of a permit would be that people do not have to have change in their pocket to operate the meters. We are also suggesting that the courtesy and complementary tickets be discontinued. Courtesy tickets are being issued on out -of -county vehicles, intending to be the first timers. Once our meter checkers become familiar with the license plate from out of the county, that keep showing up, then they receive a regular violation ticket. The complimentary tickets are issued through the Chamber of Commerce for conventions, large meeting groups and so forth, and understand that those have been sort of phased down over the last year or so, as it is. The penalty for overparking, we are suggesting that that be increased from 50t to $1.00. Now with these recommended changes we are projecting a cash balance at the end of next year, at the end of 1979, of slightly over $11,000. This year we are looking at somewhere over $10,000. Without some additional revenue that cash carry-over is going to be wiped out next year. We have to do something. As you recall in our budget for this year we recommended at that time going to 10t an hour and I think we would have to say, frankly, that would still be our first preference, but in working with the folks from downtown they have appealed to us to try it, to stay at 5t an hour and we are willing to make that recommendation to you and see how it flies." ns, Mayor Weisgerber asked the people present if they wished to make any comments. Mr. Dan West, said "I think Bill has stated it very accurately. Ile have worked awfully hard on this and we will come out the best for the citizens and all of us who use the core area. We are anxious not to raise it any more than absolutely necessary and that is what Bill has pretty well indicated. We are very anxious to see some ongoing studying done to provide some longer term solutions to the overall parking thing and that is the reason for our committee working with the city and hopefully we can arrive at some longer range goals for 1982 and forward.'' Commissioner Graves commended the group for working together amicably and in the spirit of compromise. A motion was made by Commissioner Duckers, seconded by Commissioner Simpson to accept the report and implement the recommendations. Ayes: (5). Nays: (0). Motion carried. A LETTER was received from the Citizens' Advisory Committee recommending' the approval and submission of the 5th Year Application for $2.43,697.00 in Community Development Block Grant Funds. The Commissioners and staff discussed the application, and that the only new money is going into sewer separation projects. A motion was made by Commissioner Simpson, seconded by Commissioner Duckers to accept the recommendation of the Citizens' Advisory Committee and approve the 5th Year Application for Community Development Block Grant Funds. Ayes: (5). Nays: (0). Motion carried. A LETTER was received from the Salina Park Advisory Board recommending that the city clear an eight foot wide by approximately 1/2 mile long strip on the city's easement along the river bank near the YMCA for a woodchip jogging path. Mr. Jerry Brown, Board member, explained that the wood chips will be furnished by Kansas Power and Light Company, the YMCA will maintain the path after it has been constructed, if the city will do the dirt work, remove the necessary small trees and clear the path. He said Mr. Ralph Ricklefs, Jr. will designate which trees should be removed. Mr. Harris said the City Commissioners might keep in mind that, if the jogging path is successful, there might be a request for lighting at a later time. A motion was made by Commissioner Graves, seconded by Commissioner Duckers to accept the letter from the Salina Park Advisory Board and approve the recommendation to construct a wood chip jogging path, and to instruct the staff to clear the path. Ayes: (5). Nays: (0). Motion carried. THE CITY COMMISSIONERS considered a request to authorize the staff to negotiate a contract with a consulting engineer to perform a study of the water plant calcining operation. Mr. Harris explained, "We were notified in October that the unit did not meet the EPA standards. At that time they found mechanical deficiencies. Those were taken care of, and then they asked for the State to come back and make another check, which they did, and it still didn't pass. Our people contacted Wilson and Company and asked them to make independent checks of it and they did, and it still didn't pass; and now we are down to the point where we are right at the January 1 deadline they have given us to have it in compliance or shut it down. We have provided you a copy of Mr. Selm's letter, with his suggestion that we ask for a 45 day extension and the justification for that, and during that time we negotiate a contract for them to do a complete study on it and tell us what can be done, what options we have. From what I hear about it, it is not at all encouraging. We may be looking at a total replacement of that calcining operation. Hopefully we will be able to come up with some way of not having to go to that extreme.'' i Mr. Selm, Wilson and Company, said he feels the city will be able to ;eget a 45 day extension. A MOTION was made by Commissioner Simpson, seconded by Commissioner Geis to instruct the Acting City Manager to request a 45 day extension of the State Department of Health and Environment and to work with Wilson and Company to develop the scope of a study relating to the calcining plant operation. Ayes: (5). Nays: (0). Motion carried. PUBLIC AGENDA A LETTER was received from Martha Rhea, Director of the Salina Arts Commission, that a committee formed to explore the idea of public art in the Bicentennial Center will be present to explore the idea with the City Commission. Martha Rhea presented the Commissioners with a paper. ''Public art in Bicentennial Building. The purpose of this paper is to establish a framework for public art works in the Bicentennial Center over a period of time, including types of works, priorities, and general costs involved. ''The architects have not planned for art works in the building, so no preliminary work has been done on the possibilities are 'wide open'. More color and 'softenir are essential to the building, since at this point the building looks quite utilitiarian. Since the lobby area is the focal point for anyone attending the Center, first priority is placed on it. Secondly the exhibition hall is considers LOBBY AREA $ 2,000 Garden Planter: use basically tropical plants, both tall and smaller plants. After planting care would involve several days per month, possibly using the help of the local garden club. $ 2,000 Entrance lobby walls: ceramic mural (tiles attached directly to the walls). This included two murals, one at each entrance to lobby. $ 3,000 Tall brick walls on either side of stairway: Long fiber pieces, using materials that are heavy. Two open walls above garden area: $ 2,000 1. Two painted murals with historical emphasis. $ 2,000 2. Two enlarged photographic murals with historical emphasis. This idea could also be used on lobby walls. Large open area above arena: $ 1,000 1. One painted mural with historical emphasis. $ 1,000 2. One enlarged photographic mural with historical emphasis. $35,000 Garden Area: Abstract bronze sculpture, approximately 10' to 12' high. EXHIBITION HALL $10,500 Ten panels above acoustical walls; painted murals with historical emphasis. Mr. Mickey Yerger, Bicentennial Center Director, said it is encumbant on us to open the building with the proper landscaping in the flower box. A lady from the garden club said she thought it would take a couple of thousand to do it and with a little luck, we should be able to take care of that out of contingencis from remaining bond money. Commissioner Geis commented that he has a hard time seeing $58,000 for this project when so many items were cut from the budget last August. A motion was made by Commissioner Graves, seconded by Commissioner Simpson to add the consideration of the final disposition of funds for 1978 and the selection of a replacement for Commissioner Gerald Simpson to the agenda for the special meeting called for 11:00 A.M. December 27, 1978. Ayes: (5)• Nays: (0). Motion carried. 1 1 4)r-4( 1 4. 1. A LIST OF 25 cereal malt beverage license applications for 1979 was considered by the Board of Commissioners. Twenty-three applications were renewalsi, and two were new. The City Clerk reported all applicants have paid the required fee and have been approved by the Zoning Officer and Health Department, and that the Police Department approved 24 of the applications, but withheld approval of one. A motion was made by Commissioner Geis, seconded by Commissioner Duckers to approve the 22 renewal applications and 2 new applications meeting all requirements, and authorize the City Clerk to issue the licenses, and to deny the one application disapproved by the Police Department. Ayes: (5). Nays: (0). Motion carried. (List attached) COMMISSION AGENDA DEFINITIVE DECISION BY THE CITY COMMISSION ON THE SOUTH SALINA DRAINAGE PROBLEM. Commissioner Simpson said the South Salina Drainage Study has been, and will continue to be very helpful to this Commission and future Commissions and the Engineering and Planning Departments of the City because of the three recommendations in the report that should be followed with immediate haste and consideration: 1. that the governing body of the City of Salina should adopt a standard design criteria manual for storm drainage in order that future areas of development would have an acceptable standard of flood protection criteria; 2. that the City of Salina develop a drainage master plan for existing and anticipated development of the city in order to improve or prevent similar problems that now exist in South Salina; 3. and that the governing body of the City of Salina adopt an ordinance which requires all preliminary plats have a preliminary drainage study by a licensed professional engineer and approved by the City Engineer. He said he does not approve of ordering a feasibility study to initiate the project at this time. Mr. Knox, Knox Sand Company, asked the City Commissioners to instruct the engineers to come out and talk to him about a possible solution he has in mind of the drainage problem in South Salina. Mr. Boyer said he and a representative of Wilson and Company will go out to his property and talk with him about his idea. Commissioner Geis said that everyone he has talked to, with the exceptioj of one, has been against the project being installed as a special assessment, and wishes to go on record of choosing only the alternatives of placing all costs on the properties in the benefit districts and not on any property in the city -at -large. Commissioner Duckers asked the City Attorney if the City Commission does nothing, if it places the responsibility of initiating the project on the property owners? Mr. Bengtson replied that the people in the benefit district could petition the City Commission for the project and then it would be up to the City Commission to determine whether or not to proceed with it. Commissioner Graves said she wants to go on record that she is not going to be a party to making the drainage problem any worse than it is right now, and if every one of the plats that come by the Commission does not conform to a master drainage plan, she will vote against it. An unidentified man said he would be in favor of the city adopting a master drainage plan. He asked if this is in the process of being adopted? Mr. Rawlings said the Planning Commission is working on updating the present subdivision regulations, and that provisions will be included in the new subdivision regulations. An unidentified man said the people in the area have been hurt financially and wants financial aid or tax relief because of the decreased value of the property in South Salina. Mr. Norman St. John said he agrees it is a good idea that no more plats be approved until an overall drainage system is adopted, and wants to go on record that all the people he has talked to in South Salina and on South Fourth Street agree that they should not have to carry a petition to get improved storm drainage. An unidentified woman asked who has the information necessary to fill out a petition to carry to get the project? Mr. Craig Roberts again asked the City Commissioners to decide on one alternative for improvements, so information can be formulated for petitioners to use in carrying a petition for, or against, improvements. Mr. Ken Corpstein, who lives in Kraft Manor Addition, expressed objection to people in the benefit district having to pay the entire cost of the project, and said he feels the major outlets should be paid by the city -at -large. The Commissioners discussed the aspects of the project and reviewed rhe Wilson and Company recommendations. A motion was made by Commissioner Simpson, seconded by Commissioner Graves to develop the data to implement alternate 3, on phases 1 and 2, and alternate B on phase 4; and if a petition is filed for improvements with 51% or pore of the resident owners owning 510 of the land in the benefit district, the City Commission will put it to a vote of the qualified electors of Salina for the approval of the 6 mill levy increase to pay the city -at -large share of the improvements. Ayes: Duckers, Graves, Simpson, Weisgerber Nays: Geis (1). Motion carried. MAYOR WEISGERBER read a letter from Commissioner Gerald F. Simpson, resigning his position on the Board of Commissioners, to be effective December 30, 1978. Mayor Weisgerber thanked Commissioner Simpson for his years of public service, and gave him the City Commission's best wishes. Commissioner Simpson commented that it has been an honor to serve the community in this manner, and that it has been a pleasure to serve with the Commissioners, that it has been an enjoyable job and he is looking forward to serving in Topeka and wished the best for the City Commissioners. A MOTION was made by Commissioner Duckers, seconded by Commissioner Geis to accept the letter of resignation. Ayes: Nays: (0). Commissioner Simpson abstained. Motion carried. A MOTION was made by Commissioner Geis, seconded by Commissioner Simpson to recess into executive session to discuss a matter of litigation and a personnel matter. Ayes: (5). Nays: (0). Motion carried. The Commissioners recessed at 5:38 P.M. and reconvened at 7:59 P.M. A MOTION was made by Commissioner Simpson, seconded by Commissioner Craves that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. The meeting adjourned at 8:00 P.M. D. L. Harrison, City Clerk 1979 CEREAL MALT BEVERAGE LICENSE APPLICATIONS r LA lY William C. Hoeffner Mary Lee Baird Falley's, Inc. (Food 4 Less #16) Robert Loersch Ferd P. Balkenhol Music Box Cabaret, Inc. Charles Spencer Gust Lloyd William Holmgren Lloyd William Holmgren Chuck Young La Hacienda Corp. La Hacienda Corp. Ruth Alley Landes Oil Co., Inc. Landes Oil Co., Inc. Landes Oil Co., Inc. Julia Smith NEW APPLICATIONS Ralph C. Long (Westway Truck Stop) Andrea Evans (EI Rancho) 646 RENEWAL APPLICATIONS Fifth Street Ronald Janis G i l mo re Hawk Broadway Larry L. Mc Bride Broadway Varve I Draper Santa Fe Mary Elien Snow Salina Bowling Co., Inc. r LA lY William C. Hoeffner Mary Lee Baird Falley's, Inc. (Food 4 Less #16) Robert Loersch Ferd P. Balkenhol Music Box Cabaret, Inc. Charles Spencer Gust Lloyd William Holmgren Lloyd William Holmgren Chuck Young La Hacienda Corp. La Hacienda Corp. Ruth Alley Landes Oil Co., Inc. Landes Oil Co., Inc. Landes Oil Co., Inc. Julia Smith NEW APPLICATIONS Ralph C. Long (Westway Truck Stop) Andrea Evans (EI Rancho) 646 North Fifth Street 616 North Broadway 409 South Broadway 122 North Santa Fe IOIz North Broadway 624 South Broadway 427 South Broadway 328 South Broadway 2534 South Ninth Street 127 North Seventh Street 1417 South Santa Fe 925 West Lincoln 150 South Broadway 1200 South Santa Fe 600 South Broadway 1329 East Iron 1409 West Crawford 1035 East Pacific 1842 North Ninth Street. 1118 North Ninth Street 547 West Cloud 418 East Iron 340 North Twelfth Street (Not approved by Police Department) 672 Westport Blvd. 624 Reynolds 1 1 1 WAIVER AND CONSENT TO HOLD A SPECIAL MEETING OF THE BOARD OF COMMISSIONERS We, the undersigned, being the duly elected, qualified and acting Commissioners of the City of Salina, Kansas, and constituting a majority of the Board of Commissioners of the City of Salina, Kansas, do hereby waive notice and consent to the holding of a special meeting of the Board of Commissioners on the 27th day of December, 1978, at 11:00 A.M. for the purpose of: 1. Receiving bids and awarding a contract for the construction of an animal shelter. 2. Considering items of expenditures from the General Fund budget for 1978. 3. Selecting a replacement for Commissioner Gerald F. Simpson. 4. Authorizing the Mayor to sign a contract with Wilson and Company to conduct an engineering study of the recalcining operations at the water treatment plant. Dated this 27th day of December, 1978. Commissioners