06-05-1978 Minutes1
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City of Salina, Kansas
Regular Meeting of the Board
of Commissioners
June 5, 1978
The Regular Meeting of the Board of Commissioners met in the Commissioners'
Room, City -County Building, on Monday, June 5, 1978, at four o'clock P.M.
f The Mayor asked everyone to stand for the opening ceremony.
There were present:
Mayor Jack Weisgerber, Chairman presiding
Commissioner Keith G. Duckers
Commissioner Dan S. Geis
Commissioner Gerald F. Simpson
comprising a quorum of the Board, also:
L. 0. Bengtson, City Attorney
Norris D. Olson, City Manager
D. L. Harrison, City Clerk
Absent:
Commissioner Karen M. Graves
The Minutes of the Regular Meeting of May 22, 1978, and the Special
Meeting of May 30, 1978, were approved as printed.
STAFF AGENDA
BIDS WERE RECEIVED for the construction of the Ballfield Complex in
Lower Indian Rock Park:
Brown & Brown, Inc.
Bid #1
$455,875.37
Alternate 1
4,400.00
Electrical
for Alternate 1
325.00
Total for Alternate 1
4,725.00
Bid #2
$132,480.00
Bid #2A
No Bid
Combination
Bid 1 and 2
$583,355.37
Combination
Bid 1 and 2A
No Bid
J. S. Frank
Construction Company, Inc.
Bid #1
$512,713.51
Alternate 1
4,140.00
Electrical
for Alternate 1
624.00
Total for Alternate
1
4,764.00
Bid #2
$171,396.00
Bid #2A
$163,912.00
Combination
Bid 1 and 2
$684,109.51
Combination
Bid 1 and 2A
$681,625.51
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Western Construction Inc.
Bid #1 $490,813.87
Alternate 1
5,139.00
Electrical for Alternate 1
236.00
Total for Alternate 1
5,375.00
Bid #2
$163,944.00
Bid #2A
$210,146.40
Combination Bid 1 and 2
$654,757.87
Combination Bid 1 and 2A
$700,960.27
Architect's Estimate
Bid #1
$324,093,00
Alternate 1
3,090.00
Electrical for Alternate 1
650.00
Total for Alternate 1
3,740.00
Bid #2
$145,728.00
Bid #2A
$182,160.00
Combination Bid 1 and 2
$469,826.00
Combination Bid 1 and 2A
$506,258.00
The Commissioners and architect discussed the bids being so far above
the Architect's estimate.
Mr. Steve Jennings suggested the bids be referred to the architect for
checking and a report back, possibly by the end of the meeting.
Mr. Olson advised the Commissioners that under the guidelines of
Section 3, a contract should not be awarded for 7 days.
Mr. Shelby Willis, Bucher and Willis - Mr. Mayor, we think we can do
just as Steve said, but let me advise you we have had several million dollars
worth of work awarded here in the last few weeks in other areas, and these bids
are absurd. I wouldn't, as a citizen of Salina, want to recommend to you that
you pay more than our estimate. Four of us, this morning, made independent
estimates, and I can assure you that we can get this job bid within that price
almost anywhere in Kansas or Missouri, including Kansas City, Missouri, where
the union labor is much higher than anywhere else. Apparently we have hit an
area when the contractors are not needing a job. Those bids are absurd.
A motion was made by Commissioner Simpson, seconded by Commissioner
Duckers to refer the bids to the Engineering Department and the Architect for a
report back to the Commission on June 12, 1978. Ayes: (4). Nays: (0). Motion
carried.
THE CITY ENGINEER reported on bids received for Engineering Project
78-638, Part 1, for utility improvements in Southeast Park. (Bids were received
May 22, 1978) "The proposal submitted by Smoky Hill, Inc., in the amount of
$24,116.00 anticipated a starting date of September 1, 1978, and required 120
calendar days to complete. This company submitted a proposal for both Part I
and Part II of this project requiring 120 calendar days on each proposal. They
subsequently informed us that they had intended to complete both parts within
the 120 day period. We requested from them a clarification on their required
time to complete Part 1 only, and received the attached letter. This letter
quotes the completion date of October 1, 1978.
"Stevens Contractors, Inc., submitted a proposal in the amount
of $24,377.00 with a starting date of August 1, 1978, and completion by
September 15, 1978. This completion date is two weeks earlier and the cost is
$261.00 more.
"There is not a significant difference in either the cost or the date
of completion. I would, therefore, recommend that we follow our usual procedure
and award the contract for Part I of Project 78-638 to Smoky Hill, Inc., for the
amount of $24,116.00."
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A motion was made by Commissioner Duckers, seconded by Commissioner
Simpson to accept the recommendation of the City Engineer and to award the
contract to Smoky Hill, Inc., for Engineering Project 78-638, Part I, in the
amount of $24,116.00. Ayes: (4). Nays: (0). Motion carried.
AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE
providing for the amendment of Ordinance Number 8526, the same being Chapter 36
of the Salina Code, and the Zoning District Map therein and thereby adopted and
providing for the rezoning of certain property within the City and prescribing
the proper uses thereof." [778-4 and Z78 -4A filed by Carolyn Smolich for the
rezoning of the West 85 feet of the East 210 feet of Lot 4, Block 6, Oakdale
Addition from C-1 to C-2/P.D.D. (Neighborhood Shopping - Planned Development
District).] A motion was made by Commissioner Simpson, seconded by Commissioner
Geis to adopt the ordinance as read and the following vote was had: Ayes: I
Simpson, Duckers, Geis, Weisgerber (4). Nays: (0). Commissioner Graves absent.
Carried. The Mayor approved the Ordinance and it is numbered 8638. The Ordinance'
was introduced for first reading May 22, 1978.
AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE
authorizing the City of Salina, Kansas, to acquire the real property hereinafter
described and to construct, purchase and install buildings and improvements and
machinery and equipment to be leased to Salina Presbyterian Manor, Inc., a
Kansas Not for Profit Corporation; authorizing and directing the issuance of
$2,000,000 principal amount of Industrial Development Revenue Bonds, Series
June 1, 1978 (Salina Presbyterian Manor, Inc.), of said City for the purpose of
providing funds to pay the cost of acquiring said real property and constructing,
purchasing and installing said buildings and improvements and said machinery and
equipment to be leased to said company; prescribing the form and authorizing the
execution of a lease by and between said City and said Company; and prescribing
the form and approving the execution of a guaranty agreement by United Presbyterian
Foundation of Kansas, Inc., a Kansas Not for Profit Corporation." A motion was
made by Commissioner Geis, seconded by Commissioner Simpson to adopt the Ordinance!
as read and the following vote was had: Ayes: Simpson, Duckers, Geis, Weisgerber
(4). Nays: (0). Commissioner Graves absent. Carried. The Mayor approved the
Ordinance and it is numbered 8639. The Ordinance was introduced for first
reading May 22, 1978.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION authorizing
and ordering certain curbing, guttering, paving, grading, water main, sanitary
sewer and storm sewer improvements, ordering preparation of plans and specifications,
and the estimate of costs." (Improvements in Country Club Heights Addition #5,
requested in Petition Number 3676, filed by Dr. Norman Harris) A motion was
made by Commissioner Geis, seconded by Commissioner Duckers to adopt the resolution
as read and the following vote was had: Ayes: Simpson, Duckers, Geis, Weisgerber
(4). [Jays: (0). Commissioner Graves absent. Carried. The Mayor approved the
Resolution and it is numbered 3372.
A RESOLUTION was introduced and passed entitled: "A RESOLUTION determining
the advisability of curbing, guttering, paving, grading, water main and service
lines, sanitary sewer improvements, estimating the cost thereof, defining the
boundaries of the improvement district, method of assessment, and apportioning
the cost between the improvement district and the City -at -large." (Improvements
in Dow Addition, requested in Petition Number 3684, filed by George Etherington)
A motion was made by Commissioner Duckers, seconded by Commissioner Simpson to
adopt the resolution as read and the following vote was had: Ayes: Simpson,
Duckers, Geis, Weisgerber (4). (Jays: (0). Commissioner Graves absent. Carried.
The Mayor approved the Resolution and it is numbered 3373.
PUBLIC AGENDA
The Commissioners considered two resolutions from the Salina Housing
Authority regarding the execution of amended annual contributions contract, and
the authorization of the execution of the annual contributions contract, general
depositary agreement and housing assistance payment contract under Section 8 of
the Housing and Community Development Act of 1974.
Commissioner Geis - What does all this mean?
Mike Gilbert - This annual contributions contract is a portion of the
city's obligation for low and moderate income housing. It is in conjunction
with our housing assistance plan. One program is running out and we are merely
trying to remove that one, which was for 187 units and replace that with a rent
subsidy program which is for 100 units. We had asked for more units; however
that is all we received.
Mayor Weisgerber - How many do you have now, Mike, how many units do
you actually operate now?
Mike Gilbert - 144.
Mayor Weisgerber - When this changes over, what do you do with the
excess 44? What happens?
Mike Gilbert - We will have no excess, Mr. Mayor. We had an allocation
for 187 we were unable to obtain those units because of the HUD freeze in one
project. That project is down to 44, so we are actually using those 44 units.
We are not displacing anyone. We are just simply changing programs.
Mayor Weisgerber - All right, but wait a minute, I lost you there
somewhere. We had this past authorization for 187, they are changing it to 100;
but then are you actually operating 144 or just 44.
Mike Gilbert - No sir, there was two projects. One project is an own
project, the units in which the city itself maintains the ownership of. The
other one is a lease project. The lease project that you are changing now there
are 44 units in that we are using now they would not for a year or 14 months
they have not let us acquire new units, and as these leases have run out landlordE
have simply taken their units out of the program and rented them at a higher
price. We are simply trying to build that back up to the 100 units.
Mayor Weisgerber - So actually then as this would be, you are authorize(
for 100 and have only 44 under this particular program so if you could find them
you would have leaway for an additional 56 units.
Mike Gilbert - Yes.
Commissioner Simpson - This doesn't include the elderly housing under
Section 8?
Mike Gilbert - No, it does not.
Norris Olson - I am still at a loss. Of the 144 units that you operate
now, is that out of 187 that you have allocated?
Mike Gilbert - We had 187 in one project and there are 75 in the
other. 75 units are the ones owned by the City.
units.
Commissioner Simpson - So we are presently responsible for 119 total
Mike Gilbert - Yes, sir.
Commissioner Simpson - And the 75, there is no change in the ownership
of that group?
Mike Gilbert - No change in the 75 units.
Commissioner Simpson - So our maximum then would be 175 leased and
owned, and we are about 56 shy on that right at the present time.
Mayor Weisgerber - How many people do you have on the waiting list
that want units?
Mike Gilbert - We have 330 some people on the waiting list at the
present time, we simply stopped taking applications and acquired their name
because it seemed to be futile ...
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Commissioner Simpson - Is that individuals or living units that are
waiting.
Mike Gilbert - Individuals who want units.
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Commissioner Simpson - An individual could represent several people.
Mike Gilbert - Yes, it could represent a family. j
Mayor Weisgerber - You say when a lease expires they are renting it f
somewhere else.
Mike Gilbert - Yes, just out on the open market. They removed it from
the Housing Authority guidelines and ...
Mayor Weisgerber - Well, why? Strictly financial economics? Even with
what renters pay themselves, and with your subsidy, you are still considerably
under what they would rent for on the open market.
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Mike Gilbert - Oh, yes.
Commissioner Simpson - Well, actually under Section 8 the owner is
responsible for the collection of the rent, is that his part of the rent?
Mike Gilbert - He is responsible for a portion of it.
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Commissioner Simpson - Yes, the unsubsidized portion, whereby before
they were actually leased to the Salina Housing Authority.
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Mayor Weisgerber - So the only
way you are going to be able to keep
units leased is to own them. Those that you have leased from someone else you
are going to loose little by little, then.
Mike Gilbert - Yes.
Commissioner Simpson - Mike, how far below market rates are the HUD
rates at this point in time?
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Mike Gilbert - There is quite a distance. I noticed the paper has 2
and 3 bedroom, 3 bedroom
units for $250.00 and we are allocated almost $100
less.
Commissioner Simpson - It seems they need a new market survey.
Mike Gilbert - We have asked the area representative to come and that
survey has taken place but we do not have
the results.
Mayor Weisgerber - Who's responsibility should it be to see that that
gap is narrowed? Will the federal government survey and offer some assistance
on that?
Mike Gilbert - Yes, Mr. Mayor, we have had them out and that was the
purpose of them making the trip.
Commissioner Simpson - Has the Housing Authority explored the possibility;
of trying to build units, or acquire
more existing units? Or do you have any
funding to do this?
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Mike Gilbert - We do not have funding at the present time to do that;
but we have explored in this
area.
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A RESOLUTION was introduced and passed entitled: ''A RESOLUTION authorizi
execution of amended annual contributions contract.'' A motion was made by
Commissioner Duckers, seconded by Commissioner Geis to adopt the Resolution as
read and the following vote was had: Ayes: Simpson, Duckers, Geis, Weisgerber
(4). Nays: (0). Commissioner Graves absent. Carried. The Mayor approved the
Resolution and it is numbered 3374•
A RESOLUTION was introduced and passed entitled: ''A RESOLUTION authorizi
the execution of the Annual Contributions Contract, General Depositary Agreement
and Housing Assistance Payment Contract under Section 8 of the Housing and
Community Development Act of 1974•' A motion was made by Commissioner Geis,
seconded by Commissioner Simpson to adopt the Resolution as read and the following
vote was had: Ayes: Simpson, Duckers, Geis, Weisgerber (4). "Jays: (0). Commissi
Graves absent. Carried. The Mayor approved the Resolution and it is numbered
3375•
COMMISSION AGENDA
The Commissioners did not bring anything to the floor for discussion.
A MOTION was made by Commissioner Geis, seconded by Commissioner
Simpson that the Regular Meeting of the Board of Commissioners be adjourned.
Ayes: (4). Nays: (0). Motion carried. The meeting adjourned at 4:37 P.M.
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D. L. Harrison, City Clerk
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WAIVER AND CONSENT TO HOLD A SPECIAL MEETING
OF THE BOARD OF COMMISSIONERS
We, the undersigned, being the duly elected, qualified and acting
Commissioners of the City of Salina, Kansas, and constituting a majority of the
Board of Commissioners of the City of Salina, Kansas, do hereby waive notice and
consent to the holding of a special meeting of the Board of Commissioners on the
9th day of June, 1978, at 8:00 A.M. for the purpose of receiving a report from
Bucher and Willis, Architect, on the bids received June 5, 1978 for the
construction of a ballfield complex in Lower Indian Rock Park.
Dated this 9th day of June, 1978.
Commissioners