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01-23-1978 MinutesJ 1 1 1.5 City of Salina, Kansas Regular Meeting of the Board of Commissioners January 23, 1978 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building on Monday, January 23, 1978, at four o'clock p.m. The Mayor asked everyone to stand for the opening ceremony. There were present: Mayor Keith G. Duckers, Chairman presiding Commissioner Dan S. Geis Commissioner Karen M. Graves Commissioner Gerald F. Simpson Commissioner Jack Weisgerber comprising a quorum of the Board, also: Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: L. 0. Bengtson, City Attorney The Minutes of the Regular Meeting of January 16, 1978, were approved as printed. STAFF AGENDA BIDS WERE RECEIVED for 3 Police Department Vehicles: Long -McArthur, Inc. Bennett Pontiac, Inc. Warta Buick, Inc. $17,297.00 17,816.28 17,996.70 A motion was made by Commissioner Simpson, seconded by Commissioner Weisgerber to award the bid to Long -McArthur, Inc., subject to the bid meeting the specifications. Ayes: (5). Nays: (0). Motion carried. A PUBLIC HEARING was held on the proposed assessments for the improvements in Engineering Project 77-617: Curbing, guttering, paving and grading ESTATES DRIVE, from the north line of Lot 1, Block 1, to the south line of Lot 5, Block 1, Country Club Estates Addition Number 3. Curbing, guttering, paving and grading DEBORAH DRIVE from Estates Drive to the east line of Lot 5, Block 2, Country Club Estates Addition Number 3. Curbing, guttering, paving and grading DOUGLAS DRIVE from Deborah Drive to the north line of Lot 1, Block 3, Country Club Estates Addition Number 3. Water main and service line to serve Lots 1 through 5, Block l; Lots 1 through. 5, Block 2; Lots 1 through 6, Block 3, and Lots 13 through 15, Block 4, Country Club Estates Addition Number 3. Lateral Sanitary Sewer 577 (Block 1, Country Club Estates #3) Lateral Sanitary Sewer 578 (Block 2, Country Club Estates #3) Lateral Sanitary Sewer 579 (Block 3, Country Club Estates #3) Lateral Sanitary Sewer 580 (Block 4, Country Club Estates #3) Storm Sewer to serve Lots 1 through 5, Block 1; Lots 1 through 5, Block 2; Lots 1 through 6, Block 3, and Lots 13 through 15, Block 4, Country Club Estates Addition Number 3. as authorized by Resolution 3321, passed by the Board of Commissioners on May 23, 1977• No protests, written or oral, were filed, and no changes were made in the proposed assessment. A motion was made by Commissioner Geis, seconded by Commissioner Graves to approve the assessments and to introduce the assessment ordinance for first reading. Ayes: (5). Nays: (0). Motion carried. Ordinance Passed: Number: AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE providing for the vacation of a portion of a certain easement in Lot 12, Block 6, Georgetown Addition to the City of Salina, Saline County, Kansas." [vacation requested in Petition Number 3674 filed by Jimmie Dale Andrew] A motion was made by Commissioner Graves, seconded by Commissioner Simpson to adopt the ordinance as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, D.uckers (5). Nays: (0). Carried. The Mayor approved the Ordinance and it is numbered 8616. The ordinance was introduced for first reading January 16, 1978• A MOTION was made by Commissioner Weisgerber, seconded by Commissioner Graves to introduce an ordinance for first reading providing for a petty cash fund for the Water and Sewerage Department, amending Section 35-5 of the Salina Code and repealing the original section. Ayes: (5). Nays: (0). Motion carried. Ordinance Passed: Number: A LETTER was received from the City Planning Commission recommending the denial of Zoning Application 77-23, filed by Crown Builders, Inc., for the rezoning of a tract of land in Lot 1, Surveyor's Plat 11, from "R-1" to "R-2.5". Mike Losik, Jr. was present and said there is no basis for disapproval given in the letter he received. He said he attended the hearing and when the motion was made and the vote taken, there was no specific reason given for the denial. Mr. Rawlings said the zoning map that is in effect at the time is kind of been by both city ordinance, I think, a past practice, considered to be a status quo and if a change is made at that point we only cite a reason for changing, but we haven't in the past to my knowledge ever given reasons other than the discussion that occurred at the meeting actually stated the reason in the motion for denial. It is something that probably could be adopted; however it is not the way we have done it in the past. Mayor Duckers asked Mr. Losik if a copy of the minutes would be sufficient in this case since he was present at the hearing? Mr. Losik replied that it would be sufficient. A motion was made by Commissioner Geis, seconded by Commissioner Graves to accept the recommendation of the City Planning Commission and deny Zoning Application 77-23. Ayes: (5). Nays: (0). Motion carried. A LETTER was received from the City Planning Commission recommending the adoption of the Service Extension Plan as a prerequisite to annexation of Tracts 1 through 13, Golden Acres Subdivision. A motion was made by Commissioner Simpson, seconded by Commissioner Geis to adopt the Service Extension Plan as presented by the City Planning Commission. Ayes: (5). Nays: (0). Motion carried. PUBLIC AGENDA PETITION NUMBER 3678 was filed by John Mize, requesting an amendment to Appendix B of the Salina Code, Section V, Final Plat, Subparagraph C, County Clerk and City Clerk Certificate as follows: "I do hereby certify that there are no delinquent general taxes, no unpaid forfeited taxes and no redeemable tax sales against any of the land included in the plat." A motion was made by Commissioner Geis, seconded by Commissioner Simpson to refer the petition to the City Planning Commission for a recommendation. Ayes: (5). Nays: (0). Motion carried. PETITION NUMBER 3679 was filed by John Mize, requesting an amendment to Appendix B of the Salina Code, Section V, Final Plat, Subparagraph C, Certificate of Special Assessments as follows: "I do hereby certify there are no delinquent or forfeited special assessments or any deferred installments thereof that have not been apportioned against the tract of land included in the plat." A motion was made by Commissioner Geis, seconded by Commissioner Weisgerber to refer the petition to the City Planning Commission for a recommendation. Ayes: (5). Nays: (0). Motion carried. A CEREAL MALT BEVERAGE License application was filed by R. W. Pruitt, d/b/a/ Pruitt's Service Center, 313 West Ash. [Transfer of location from 1041 East Iron Avenue.] The City Clerk reported the application has been approved by the Zoning Officer and the Health Department. A motion was made by Commissioner Simpson, seconded by Commissioner Graves to approve the license application and authorize the City Clerk to amend the issued license. Ayes: (5). Nays: (0). Motion carried. SURETY ON BAIL BOND License applications were filed by: E. P. Nichols, d/b/a Nichols Bail Bond, West State Street Road. Wayne LeRoy Robinson, agent for Nichols Bail Bond. The City Clerk reported the applicants have paid the required fee and 'have been approved by the Police Department; and that Mr. Nichols has the required documents on file. A motion was made by Commissioner Graves, seconded by Commissioner Geis to approve the license applications and authorize the City Clerk to issue the licenses. Ayes: (5). Nays: (0). Motion carried. TREE TRIMMING AND TREATING License application was filed by Marvin E. Prater, President of Twin Valley Garden Center, Inc., 440 North Ohio. The City Clerk reported the applicant has paid the required fee, has the proper surety bond and public liability insurance on file and the application has been approved by the Zoning Officer. A motion was made by Commissioner Weisgerber, seconded by Commissioner Geis to approve the license application and authorize the City Clerk to issue the license. Ayes: (5). Nays: (0). Motion carried. A RESOLUTION was introduced and passed entitled: "A RESOLUTION setting the date for a public hearing for the consideration of annexing certain property to the City of Salina, Kansas." [Setting March 27, 1978 as the date for puclic hearing.] A motion was made by Commissioner Simpson, seconded by Commissioner Geis to adopt the Resolution as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved the Resolution and it is numbered 3352. A LETTER was received from the City Planning Commission recommending that County the be asked to deny County Zoning Application 78-1. [CZ78-1 was filed by Steele, Inc. to rezone a 100 acre tract in the SE 1/4 of Section 14, Township 15 South, Range 3 West from District ''A11 (First Dwelling House District) to District "F" (Light Industrial District).] A motion was made by Commissioner Graves, seconded by Commissioner Simpson to accept the recommendation of the City Planning Commission and recommend that County Zoning Application CZ78-1 be denied. Ayes: (5). Nays: (0). Motion carried. PUBLIC AGENDA PETITION NUMBER 3678 was filed by John Mize, requesting an amendment to Appendix B of the Salina Code, Section V, Final Plat, Subparagraph C, County Clerk and City Clerk Certificate as follows: "I do hereby certify that there are no delinquent general taxes, no unpaid forfeited taxes and no redeemable tax sales against any of the land included in the plat." A motion was made by Commissioner Geis, seconded by Commissioner Simpson to refer the petition to the City Planning Commission for a recommendation. Ayes: (5). Nays: (0). Motion carried. PETITION NUMBER 3679 was filed by John Mize, requesting an amendment to Appendix B of the Salina Code, Section V, Final Plat, Subparagraph C, Certificate of Special Assessments as follows: "I do hereby certify there are no delinquent or forfeited special assessments or any deferred installments thereof that have not been apportioned against the tract of land included in the plat." A motion was made by Commissioner Geis, seconded by Commissioner Weisgerber to refer the petition to the City Planning Commission for a recommendation. Ayes: (5). Nays: (0). Motion carried. A CEREAL MALT BEVERAGE License application was filed by R. W. Pruitt, d/b/a/ Pruitt's Service Center, 313 West Ash. [Transfer of location from 1041 East Iron Avenue.] The City Clerk reported the application has been approved by the Zoning Officer and the Health Department. A motion was made by Commissioner Simpson, seconded by Commissioner Graves to approve the license application and authorize the City Clerk to amend the issued license. Ayes: (5). Nays: (0). Motion carried. SURETY ON BAIL BOND License applications were filed by: E. P. Nichols, d/b/a Nichols Bail Bond, West State Street Road. Wayne LeRoy Robinson, agent for Nichols Bail Bond. The City Clerk reported the applicants have paid the required fee and 'have been approved by the Police Department; and that Mr. Nichols has the required documents on file. A motion was made by Commissioner Graves, seconded by Commissioner Geis to approve the license applications and authorize the City Clerk to issue the licenses. Ayes: (5). Nays: (0). Motion carried. TREE TRIMMING AND TREATING License application was filed by Marvin E. Prater, President of Twin Valley Garden Center, Inc., 440 North Ohio. The City Clerk reported the applicant has paid the required fee, has the proper surety bond and public liability insurance on file and the application has been approved by the Zoning Officer. A motion was made by Commissioner Weisgerber, seconded by Commissioner Geis to approve the license application and authorize the City Clerk to issue the license. Ayes: (5). Nays: (0). Motion carried. M COMMISSION AGENDA "DISCUSS THE POSSIBILITY OF APPOINTING A CITIZENS ADVISORY PARK BOARD" (Sponsored by Commissioner Graves) Commissioner Graves - I think we have probably had much input into the subject of parks and recreation in the community, and I think I have sensed that there is a consensus of feeling among the Commissioners that we did want to appoint a citizens park advisory board and I think the only thing that maybe we were not sure of was whether we wanted to have a professional consultant look at our park and recreation needs and help us draw up the ordinance or whether just to go directly to the task of appointing our citizens board, and giving them some direction in drafting the ordinance and so forth and then letting them take a look at the whole park and recreation question and then perhaps at some point maybe they would feel that they needed help from a professional. I quess kind of at this point in time I would like to see us take the first step of drafting the ordinance and appointing the citizens park advisory board, just almost immediately. I think in the government journals that 1 read that come from Topeka and come from different places around the nation, it seems like so many communities, city government has a hard time in finding citizens that are interested in giving of their time as volunteers and here in Salina it seems like we are really blessed with an abundance of people who are willing to spend their time, at their own expense, and I think that we should encourage that and give people the opportunity to serve. And there does seem to be such an increase in recreation and leisure time and people interested in pursuing physical fitness and so forth, it just seems like perhaps the time is right now to establish a, pardon the pun a grass roots, park and advisory group. I am sure that is just the first pun of the evening... At any rate I guess I would like to see us instruct our lawyer, our legal counsel to draft an ordinance with between five and seven members, lay members, with some ex -officio people on the board. I am thinking of perhaps 1 staff person from the city, 1 staff person from the county, 1 staff person from USD 305, the park superintendent, the Recreation Commission director and perhaps the Cultural Arts Commission director all as ex -officio members; but not with votes, just the five or seven lay people, and so I guess with that I will throw it open to discussion. Commissioner Simpson - Well, in your letter I think, as far as I am concerned, the first paragraph would perhaps state their duties and I would editorialize on that a little bit, or add on to it maybe a little bit. You had to formulate a medium and long range program for park management, park development and park land acquisition. Perhaps adding to formulate and advise on, or continue to advise or something to that nature so that that would, the ordinance would define the scope of their duties and responsibilities and I certainly think that your, that really says it all. Now, maybe the first two charges would be to survey and inventory the present facilities and then secondly to determine whether or not a comprehensive park/recreation study is needed. But don't know how you see the definition of the scope of their duties and responsibilities. Commissioner Weisgerber - I think I would rather see seven members rather than five, it would let a few more people who might have interest.. Commissioner Geis - Jack I was looking in my little handbook here and it says according to the information here that the board usually consists of five members but under special circumstances may consist of nine, and there are two references to the establishment of park boards in here and both mention a five or a nine member .. Commissioner Weisgerber - Seven would be a happy medium between the two. Commissioner Geis - But it does make reference to a Kansas Statute. Commissioner Weisgerber - Well maybe we had better leave that to Larry Commissioner Geis - I suppose that would, but I ... I agree with the idea of more members on it. 1 F -j Mayor Duckers - I am glad Karen has finally got this thing surfaced. We have been shoving it on the back burner for one reason or another and probably for no good reason for too long already, and I would like to get on with it. I am sorry that Larry is not here today to tell us really what the next step is and where he is on the drafting of an ordinance. I know that he has researched this. Norris can you .. Mr. Olson - He has researched the subject, but I think probably two areas he wants you to decide on the duties or the scope of work that you are going to charge the group with and then how many you want on the board. We will have an ordinance drafted a week from Monday. Commissioner Graves - I know that there are some items before the legislature. I know that Don Jolley is more up on this than I am in the recreation area, and I don't think we quite know yet what the direction some of those committees may take, or what the legislature may do and probably any ordinance that we would draft ought to open ended enough that if such place in time we could maybe merge for administrative purposes, the park and recreation commissions and I know because of the mill levy and the area that USD 305 encompasses we really wouldn't want to lose our ability to get the money from that area to put it very bluntly, so we want to keep them separate as far as budget purposes; but I wouldn't want to see us write an ordinance so restrictive that it would preclude things that might be happening in the legislature. Commissioner Simpson - The advisory board, the two items the legislature is considering have to do with the merger of the park and recreation function, and the mill levy and things pertaining thereto. Don Jolley - I have been into this thing pretty heavily, and I do know that what we have is a revision in existing legislation that authorizes the administrative merger of park and recreation departments in various cities. One thing this does make mandatory is the establishment of a park and recreation advisory board. In other words there is no option on the part of the city. If such a merger takes place, then this board shall be established. In terms of numbers because of the merger which includes, in effect, the dissolution of the Recreation Commission the State Legislation calls for the Recreation Commission at the time the merger becoming the park and recreation advisory board until their present terms are expired. And then of course it is the function of the City Commission to replace those people as they go off the board. So that provides you with the five basic members of your board, but also in that legislation it specifies that there shall be two representatives of the unified school district appointed to this board, which increases that to seven, and also provides for the possibility of an additional county representative or two, so here again we are talking in terms of five to nine members, depending on the situation. But that legislation hearing on, hearing on that legislation will be Thursday this week in Topeka. Mayor Duckers - In other words what we are anticipating doing now is not premature? Mr. Jolley - No, not really because, you know, anything you might do here would preclude the enactment of that legislation, so you could set it up any way you want. At the time that legislation comes into effect, if you wish to avail yourselves of any provisions of that legislation as a means of change, certainly you could do that. Commissioner Geis - Don, do I understand you correctly, if this legislation) is passed then the Recreation Commission would become the park board? Commissioner Simpson - No. Mr. Jolley - No, it is purely permissive legislation, authorizing .. Mayor Duckers - We could if we so desire. 50 Mr. Jolley - In the case of Salina, for example, as you know we are a joint commission, appointed in part by the city and in part by the school district. It would require the approval of both the city governing and the Board of Education to merge these operations. If it were done on a purely legal basis, you know, of passing an ordinance for that purpose. This is the thing that you have to look at awfully, very carefully, because, as Karen has said, it is done in that way, the mill levy for recreation authorized by special legislation now, or by the recreation enabling law, is lost. Then it becomes the responsibility of the city to try and find out where they are going to come up with the 2 mills annually to finance the recreation program. So it isn't a matter that from a, from that kind of a standpoint is going to be very attractive to any city to do, on the other hand it can be done by mutual agreement wherein the, it simply is the set up of administration of one particular individual serving as both recreation superintendent and as the park superintendent, and in this way the additional mill levy for recreation can be maintained, and can be continued to be used on into the future, so that is the primary thing the commission .. Mayor Duckers - Thank you Don. Commissioner Graves - Well, do you all have any thoughts about the number of people, or do we want just today to move that we instruct our attorney to begin drafting an ordinance? Do we want to agree on the number of people and who should serve as ex -officio or .. Commissioner Weisgerber - Let's leave the number blank. He may come up with something in the state laws, and possible state laws that he might suggest one over the other. Commissioner Graves - Maybe some of the League members have something to say. I think we are extremely grateful to the members of the League for helping us out on this and for highlighting the question. I don't know if Sherry has anything she wants to say, or .. Sherry Denton - Thank you. I think we are most concerned that we get a cross section, and that we do have people, lay people here that do represent different facets of recreation. I think this would be our most major concern. don't think we really chose an ideal number, but I think our thought was would be along the lines of to satisfy both active and passive as well as people with horticulture interests and with more game oriented interests. To provide as much diversity as possible from the lay representation. Mayor Duckers - That is all the more reason that five might too few to try to get that blend. Commissioner Graves - What do you think about the ex -officio members coming from, one representative or a staff person from the city and one from the county and one from the school board to keep communication lines going? Commissioner Simpson - You might have them in an advisory capacity than an actual ex -officio member however. Mayor Duckers - they just sit at meetings, attend the meetings. Commissioner Graves - To get communication going so that if there is a problem about a school playground that somebody needs to have dragged for a ball game, or you know, just to get the groups together that .. Commissioner Simpson - Yeah, you know, the citizens have somebody to contact then, the park advisory board would be the contact. Commissioner Graves - Instead of us. ;JL Commissioner Graves - I would move then, that we instruct our city attorney to begin drafting an ordinance delineating the purpose of the Citizens Park Advisory Board and the membership, to include some of the points that we have brought out here today and in my memo to you all. Commissioner Geis - I would be very happy to second that. Ayes: (5). Nays: (0). Motion carried. The Commissioners brought the following items to the floor for discussion: Commissioner Geis asked the Commission to recess into executive session to consider appointments to boards and commissions. Mayor Duckers asked to Commissioners to set a further time to meet to consider additional appointments. Commissioner Simpson asked Keith Rawlings for an update on the waiting list for members for the Citizens Advisory Committee. Mr. Rawlings reported the list was updated at the beginning of the year. Mayor Duckers asked the City Manager to ask Wilson and Company to come and give an update on where they are on the drainage problem in South Salina in the next week or two. A motion was made by Commissioner Geis, seconded by Commissioner Simpson to recess into executive session to discuss appointments to boards and commissions. Ayes: (5). Nays: (0). Motion carried. The Commission recessed at 4:44 P.M. and reconvened at 5:18 P.M. The Mayor, with the approval of the Board of Commissioners, made the following appointments: Mobile Home Craftsman Board of Examiners Jim Chase, Mobile Home Craftsman, reappointed for a 1 year term to January 19, 1979. Orville Darrow, Electrical Inspector, reappointed for a 1 year term to January 19, 1979. Don Mergen, Plumbing Inspector, reappointed for a 1 year term to January 1, 1979. Salina -Saline County Emergency Preparedness Board Commissioner Jack Weisgerber reappointed for a 1 year term to January 20, 1979. Norris D. Olson, City Manager, reappointed for a 3 year term to January 20, 1980. Trustees of the Municipal Band Allan Weber, reappointed for a 3 year term to January 1, 1981. City Planning Commission Mrs. 0. S. (Joyce) Fent, appointed to fill the unexpired term of Kenneth Rhea to May 3, 1978• A motion was made by Commissioner Weisgerber, seconded by Commissioner Graves that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5). Nays: (0). Motion carried. The meeting adjourned at 5:20 P.M. D. L. Harrison, City Clerk 52 City of Salina, Kansas Regular Meeting of the Board of Commissioners January 30, 1978 The Regular Meeting of the Board of Commissioners met in the Commissioners' Room, City -County Building, on Monday, January 30, 1978, at four o'clock p.m. The Mayor asked everyone to stand for the opening ceremony. There were present: Mayor Keith G. Duckers, Chairman presiding Commissioner Dan S. Geis Commissioner Karen M. Graves Commissioner Gerald F. Simpson Commissioner Jack Weisgerber comprising a quorum of the Board, also: printed. L. 0. Bengtson, City Attorney Norris D. Olson, City Manager D. L. Harrison, City Clerk Absent: None The Minutes of the Regular Meeting January 23, 1978 were approved as STAFF AGENDA AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE providing for the amendment of Ordinance Number 8526, the same being Chapter 36 of the Salina Code, and the Zoning District Map therein and thereby adopted and providing for the rezoning of certain property within the city and prescribing the proper uses thereof." [Rezoning of Lots 1 through 4, Block 1, and Lots 1 thourh 5, Block 2, Grain Belt Subdivision from Districts A-1 (FP), C-5 (FP) and 1-3 (FP) to District 1-3 (FP) Heavy Industrial - Flood Plain, requested in Zoning Application 77-15, filed by D. L. Sampson.] A motion was made by Commissioner Graves, seconded by Commissioner Weisgerber to adopt the ordinance as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved the Ordinance and it is numbered 8617. The ordinance was introduced for first reading September 12, 1977. AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE levying special assessments on lots, pieces and parcels of ground in the City of Salina, Kansas, for the purpose of paying a portion of the cost of: Curbing, guttering, paving and grading ESTATES DRIVE, from the north line of Lot 1, Block 1, to the south line of Lot 5, Block 1, Country Club Estates Addition Number 3. Curbing, guttering, paving and grading of DEBORAH DRIVE from Estates Drive to the east line of Lot 5, Block 2, Country Club Estates Addition Number 3. Curbing, guttering, paving and grading DOUGLAS DRIVE from Deborah Drive to the north line of Lot 1, Block 3, Country Club Estates Addition Number 3. Water main and service line to serve Lots 1 through 5, Block 1; Lots 1 through 5, Block 2; Lots 1 through 6, Block 3; and Lots 13 through 15, Block 4, Country Club Estates Addition Number 3• Lateral Sanitary Sewer 577 (Block 1, Country Club Estates #3) Lateral Sanitary Sewer 578 (Block 2, Country Club Estates #3) Lateral Sanitary Sewer 579 (Block 3, Country Club Estates #3) -3 AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE providing for a petty cash fund for the Water and Sewerage Department, amending Section 35-5 of the Salina Code and repealing the original section." A motion was made by Commissioner Simpson, seconded by Commissioner Weisgerber to adopt the ordinance as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8619. The ordinance was introduced for first reading January 23, 1978. A MOTION was made by Commissioner Weisgerber, seconded by Commissioner Graves to set the date of February 27, 1978 as the date to receive bids for the following equipment: Lateral Sanitary Sewer 579 (Block 3, Country Club Estates #3) - Fire Department Lateral Sanitary Sewer 580 (Block 4, Country Club Estates #3) - Street Department Storm Sewer to serve Lots 1 through 5, Block 1; Lots 1 through 5, Block 2; Lots 1 through 6, Block 3; and Lots 13 through 15, Block 4, Country Club Estates Addition Number 3." the City Clerk to advertise for bids. Ayes: (5). Nays: (0). (Engineering Project 77-617) A motion was made by Commissioner Geis, seconded by Commissioner Simpson to adopt the ordinance as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8618. The ordinance was introduced for first reading January 23, 1978. AN ORDINANCE was introduced for second reading entitled: "AN ORDINANCE providing for a petty cash fund for the Water and Sewerage Department, amending Section 35-5 of the Salina Code and repealing the original section." A motion was made by Commissioner Simpson, seconded by Commissioner Weisgerber to adopt the ordinance as read and the following vote was had: Ayes: Simpson, Weisgerber, Geis, Graves, Duckers (5). Nays: (0). Carried. The Mayor approved the ordinance and it is numbered 8619. The ordinance was introduced for first reading January 23, 1978. A MOTION was made by Commissioner Weisgerber, seconded by Commissioner Graves to set the date of February 27, 1978 as the date to receive bids for the following equipment: PUBLIC AGENDA A CEREAL MALT BEVERAGE LICENSE Application was filed by Sandra F. Hull, d/b/a Hole in the Wall, 101-1/2 North Broadway (New application). The City Clerk reported the applicant has paid the required fee, and the application has been approved by the Health Department, Zoning Officer and Police Department. A motion was made by Commissioner Geis, seconded by Commissioner Simpson to approve the license application and authorize the City Clerk to issue the license. Ayes: (5)• Nays: (0). Motion carried. A TREE TRIMMING AND TREATING LICENSE Application was filed by Barry Bogard, d/b/a Bell Pest Control and Tree Service, 1501 West Crawford. The City Clerk reported the applicant has the required surety bond and public liability insurance on file and has been approved by the Zoning Officer. A motion was made by Commissioner Graves, seconded by Commissioner Weisgerber to approve the license application and authorize the City Clerk to issue the license. Ayes: (5)• Nays: (0). Motion carried. COMMISSION AGENDA PROGRESS REPORT BY WILSON AND COMPANY CONCERNING THE SOUTH SALINA DRAINAGE STUDY. (Sponsored by Mayor Duckers). Ralph Ricklefs was present and reported on the progress of the Smoky Hill River Channel Study. He said they are studying skimming weirs, desilting basins, increase and decrease of flow in the channel, and a circular parkway system to connect Oakdale, Riverside, Lakewood, Indian Rock, and Kenwood Parks. I. Mini Attack Pumper - Fire Department 2. Dump Truck - Street Department 3• 4. Pickup Truck Crawler Loader - Street Department - Solid Waste 5• Dump Truck - Sanitation and to instruct the City Clerk to advertise for bids. Ayes: (5). Nays: (0). Motion carried. PUBLIC AGENDA A CEREAL MALT BEVERAGE LICENSE Application was filed by Sandra F. Hull, d/b/a Hole in the Wall, 101-1/2 North Broadway (New application). The City Clerk reported the applicant has paid the required fee, and the application has been approved by the Health Department, Zoning Officer and Police Department. A motion was made by Commissioner Geis, seconded by Commissioner Simpson to approve the license application and authorize the City Clerk to issue the license. Ayes: (5)• Nays: (0). Motion carried. A TREE TRIMMING AND TREATING LICENSE Application was filed by Barry Bogard, d/b/a Bell Pest Control and Tree Service, 1501 West Crawford. The City Clerk reported the applicant has the required surety bond and public liability insurance on file and has been approved by the Zoning Officer. A motion was made by Commissioner Graves, seconded by Commissioner Weisgerber to approve the license application and authorize the City Clerk to issue the license. Ayes: (5)• Nays: (0). Motion carried. COMMISSION AGENDA PROGRESS REPORT BY WILSON AND COMPANY CONCERNING THE SOUTH SALINA DRAINAGE STUDY. (Sponsored by Mayor Duckers). Ralph Ricklefs was present and reported on the progress of the Smoky Hill River Channel Study. He said they are studying skimming weirs, desilting basins, increase and decrease of flow in the channel, and a circular parkway system to connect Oakdale, Riverside, Lakewood, Indian Rock, and Kenwood Parks. Commissioner Simpson asked if water supply will be the last item to be studied? Mr. Ricklefs replied that they are not far enough into the study to announce any progress, but it is one of the primary objectives. Maurice Bowersox was present and reported on the progress of the South Salina Drainage Study. He delineated the area of the study, showed the area of flooding during the August 31st - September 1st, 1977 storm, and made a preliminary report that some improvement will need to be made to Dry Creek to handle the run- off, and some provisions will need to be made to acquire easements for additional storing. Commissioner Weisgerber asked Mr. Bowersox if he is hindered in his study of the drainage problem by the area on 4th Street and the slough to Crawford not being included in the study area? Mr. Bowersox replied that it would be of benefit to everyone involved if the slough and 4th Street area were included in the overall master plan. Mayor Duckers and the Commissioners thanked the gentlemen from Wilson and Company for their reports. Commissioner Weisgerber instructed the staff to add an item to the February 6, 1978 agenda to consider authorizing the expenditure of $11,560.00 to add the 4th Street and slough area to the South Salina Drainage Study. A MOTION was made by Commissioner Simpson, seconded by Commissioner Weisgerber to recess into executive session to discuss the acquisition of land and appointments to boards and commissions. Ayes: (5)• Nays: (0). Motion carried. The Commissioners recessed at 4:42 P.M. and reconvened at 5:40 P.M. A motion was made by Commissioner Graves, seconded by Commissioner Simpson, that the Regular Meeting of the Board of Commissioners be adjourned. Ayes: (5)• Nays: (0). Motion carried. The meeting adjourned at 5:41 P.M. D. L. Harrison, City Clerk