02-10-2020 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 10,2020
4:00 p.m.
The City Commission convened at 2:30 p.m. for Sanitation Services Update and at 3:45 p.m, for
Citizens Forum at City-County Building,Room 107B.
Mayor Hoppock asked the Clerk for verification that notice had been sent for today's City
Commission meeting. The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Michael L. Hoppock (presiding), Commissioners
Trent W. Davis,M.D., Rod Franz,Melissa Rose Hodges,and Karl Ryan.
Also present: Michael Schrage,City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson,
City Attorney;and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The day of February 14, 2020 as "League of Women Voters Voting Rights Day" in
the city of Salina and recognize the 100th Anniversary of the League of Women
Voters. Lori Trow, President of the Salina League of Women Voters read the
proclamation and announced associated events.
(3.2) The month of February, 2020 as "Teen Dating Violence Awareness Month" in the
city of Salina. Andrew Lagerman, DVACK Victim Advocate read the proclamation
and announced associated events.
CITIZENS FORUM
Deborah Corrales, 124 E. Charlotte, provided information on Gizmo, a dog that was f
incorrectly identified as a pit bull, requested the item be placed on the agenda again and
noted that Prairie Village,Kansas was the 43rd city in Kansas to repealing their pit bull ban.
Tyler Certain., 233 N. Kansas, provided his thoughts on the breed specific legislation and
requested a study session and a public survey of the citizens. He continued by stating the
animal code was well written and recommending higher fines or fees for animal related
tickets or issues. He lastly provided information on the need for maintenance to the trails
within the parks.
Gary Swartzendruber, 528 S. College, advised the group to get the issue on a ballot for a
vote.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of February 3,2020.
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20-0051 Moved by Commissioner Davis, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Award construction contract for Mulberry Storm Sewer,Project No. 20009.
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Dan. Stack, City Engineer, explained the project, bids received, fiscal impact and action
options.
Commissioner Franz asked if the storm sewer would run along the street or along the side.
Mr. Stack stated along the south side of the street with a portion of the street to connect the
storm sewer to the manholes.
Commissioner Franz noted that a portion of the street was needed some repairs, if that
could be incorporated into the project. Mr. Stack stated yes, that he was aware of some
areas that could use some repair.
Commissioner Franz stated it was mentioned by staff but wanted to mention that the
project was sized to deal with the hotel but also deal with the original problem. Mr. Stack
stated yes.
Commissioner Hodges thanked staff for the information on the project last week.
Commissioner Hodges asked for information on brick street repairs that had occurred in
the past. Mr. Stack provided information on the budgeted amount used for brick street
repairs in 2017 and 2018.
Mayor Hoppock asked if money was taken from other Sub-CTP categories in the past. Mr.
Stack provided examples of how the Sub-CIP money from various categories were used in
the past. Michael Schrage, City Manager, stated that the projects were budgeted and then
when bids come in,staff worked to fit the bids into the Sub-CIP.
20-0052 Moved by Commissioner Davis, seconded by Commissioner Ryan, to award the contract for
Project Number 20009, Mulberry Storm Sewer, to Smoky Hill, L.L.C. in the amount of $461,555.55
with a 4.9% construction contingency of $22,687.45 for a total of $484,243.00. Aye: (5). Nay: (0).
Motion carried.
(7.2) Consider contract for 2020 Pavement Sealing,Project No. 20003.
Dan Stack, City Engineer, explained the project, bids received, fiscal impact and action
options.
Commissioner Franz would like to see a formal comparison on what percentage of the
project were main streets versus neighborhood streets. Mr. Stack stated staff could do that
in the future.
Commissioner Franz would like to see a sidewalk program coordinated with a street
project. He continued to provide his thoughts on the use of sales tax for a sidewalk
program. Michael Schrage, City Manager, stated he thought staff could work on that and
stated that you may not incorporate a sidewalk program with pavement sealing but more
so with mill and inlay.
20-0053 Moved by Commissioner Hodges, seconded by Commissioner Davis, to award Project Number
20003, 2020 Pavement Sealing, to Circle C Construction of Goddard, Kansas in the amount of
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$258,687.66 with an $11,312.34 (4.3°x) construction contingency ($270,000 authorization). Aye: (5).
Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Resolution No. 20-7799 authorizing the Mayor to execute a license agreement with
]iarong, LLC allowing the installation of private sanitary sewer lines and grease
interceptor in Strand Plaza abutting the Barolo Grille restaurant at 112 South Santa
Fe Avenue.
Dean Andrew, Director of Planning, explained the request, agreement, affected public
utilities,fiscal impact,and action options.
Mayor Hoppock asked for information on restoring of the plaza and landscape planter. Mr.
Andrew stated the curbing and soil would need to removed and excavated to install the
grease interceptor and only the manhole covers would show.
Mayor Hoppock asked who will be responsible for maintenance of the plants in the
landscape planter. Mr. Andrew stated the restaurant owner would be responsible for
maintenance and watering of the plant materials in the planter box.
Mayor Hoppock asked how the motion should be if there was the intent to add the
conditions. Mr. Andrew stated it would be approval of the resolution with any
modifications the Commission deemed appropriate and then could add the conditions
listed on the agenda item.
Commissioner Hodges asked how much the cost difference was to locate the grease
interceptor in the alley location instead of the planter box. Mr. Andrew stated that staff was
not provided the cost of the grease interceptor location and most utilities were located in
the alley's downtown.
Commissioner Hodges noted her concerns with the location of the grease interceptor and
provided information on the odor concerns in downtown Salina.
Mr. Andrew provided information on the location of the grease interceptor, the plantings
around the manhole covers and the soil cover.
Martha Tasker, Director of Utilities, provided information on how grease interceptor's
work and the odor. `
A conversation ensued between the City Commission, Ms. Tasker and Mr. Andrew f
regarding the location of the grease interceptor in the planter box.
Lauren Driscoll, Director of Community & Development Services, stated that as part of the
building permit process, staff would review the location of the grease interceptor. Ms.
Tasker stated that staff asked for shop drawings to review the location of the grease
interceptor and the manhole covers.
Commissioner Hodges wanted to confirm that the installation would be the responsibility
of the owner of Barolo Grille and if the restaurant would close and another would move in
or a different type of business moved in and the grease interceptor would need to be
removed. Mr. Andrew stated Section 8 of the license agreement provided information on
the termination of the license but noted that the license agreement would be recorded and
run with the land.
Commissioner Hodges asked if there were any codes or maintenance or inspection
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schedule for insuring they are performing as they should be. Ms. Tasker stated that for
every grease interceptor installed, staff provided information to the restaurant on who can
perform the cleaning, also staff kept data on the cleanings and maintenance of the grease
interceptor. She continued to state that the restaurant would be the first to know if there
was a problem.
`- A conversation ensued between the City Commission; Mr. Andrew; Greg Bengtson, City
Attorney; and Michael Schrage, City Manager, regarding the termination information on
the license agreement.
20-0054 Moved by Commissioner Ryan, seconded by Commissioner Davis, to adopt Resolution No. 20-
7799 authorizing the Mayor to execute a license agreement with Jiarong, LLC allowing the
installation of private sanitary sewer lines and grease interceptor in Strand Plaza abutting the
Barolo Grille restaurant at 112 South Santa Fe Avenue subject to conditions recommended by staff;
1. The Licensee and its contractors shall be responsible for fully restoring the plaza and landscape
planter to their original condition following installation of the sanitary sewer lines and grease
interceptor. Such restoration work shall be performed by the Licensee and/or its contractors at no
expense to the City. The restoration work shall be subject to the review and approval of the Public
Works Department; 2. The Licensee and its contractors shall be responsible for fully restoring any
plant materials removed from the landscape planter as part of the installation of the grease
interceptor. The Licensee shall submit a replacement planting plan for review and approval by the
City Forester prior to installation of any plant material in the landscape planter.
Commissioner Hodges stated it would help her weigh the decision in the future if staff
could obtain the cost of placement on private property versus City property.
Mr. Andrew stated that the conditions noted in the agenda item had the planting plan
approved by the City Forester and wanted to make sure the motion maker and second
were okay with the City Forester reviewing and approving the planting plan.
Commissioner Ryan and Commissioner Davis were both satisfied with staff approving the
planting plan.
Mayor Hoppock called the question: Aye: (4). Nay: (1) Hodges. Motion carried.
OTHER BUSINESS
(9.1) Request for executive session(legal).
1 move the city commission recess into executive session for — minutes to discuss
the subject of negotiations with Saline County relating to the Expo Center Lease
agreement with legal counsel based upon the need for consultation with an attorney
for the public body which would be deemed privileged in the attorney-client
relationship pursuant to K.S.A. 45-7319(b)(2) and for the reason that the public
discussion of the matter would adversely affect the interests of the City. The open
meeting will resume in this room at p.m.
20-0055 Moved by Conirrdssioner Davis, seconded by Commissioner Hodges, to recess into executive
session for 15 minutes to discuss the subject of negotiations with Saline County relating to the
Expo Center Lease agreement with legal counsel based upon the need for consultation with an
attorney for the public body which would be deemed privileged in the attorney-client relationship
pursuant to K.S.A. 45-7319(b)(2) and for the reason that the public discussion of the matter would
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adversely affect the interests of the City. The open meeting will resume in this room at 5:43 p.m.
Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:28 p.m. and reconvened at 5:43
p.m. No action was taken.
Also present in executive session: Mike Schrage, City Manager; and Jacob Wood, Deputy
City Manager,Greg Bengtson,City Attorney.
20-0057 Moved by Commissioner Ryan, seconded by Commissioner Davis, to instruct staff to provide to
Saline County an itemization of the Saline County maintenance and improvements to the Expo
Center buildings and site proposed by the city of Salina in return for a 30 year lease. Aye: (5).
Nay: (0). Motion carried.
Michael Schrage, City Manager, stated he would complete the correspondence and send it
to the County Administrator on behalf of the City Commission yet this evening.
ADJOURNMENT
20-0058 Moved by Commissioner Davis, seconded by Commissioner Hodges, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:45 p.m,
[SEAL] Michael L. Hopp ,Mayor
ATTEST:
Shandi Wicks,CMC, City Clerk
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