Rules of Proceedings
SECTION I
NAME:
SECTION II
OBJECTIVE:
SECTION III
MEMBERSHIP:
RULES CONCERNING CONDUCT OF PROCEEDINGS
FOR THE
COMMUNITY CORRECTIONS
ADVISORY BOARD
12th and 28th Judicial District Community Corrections
Advisory Board
A.
Study the local Criminal Justice System;
B.
Recommend a comprehensive plan to
County Commission;
the Saline
C.
Evaluate the comprehensive plan.
All action taken by the advisory board is advisory
In nature and subject to approval by the Saline
County Board of Commission.
Members of the board shall consist of positions stated
by Kansas Statues and persons appointed in compliance
with current Kansas Statues.
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Membership of the Board shall consist of the following:
Appointed by:
Saline County
Sheriff
Salina Chief
of Police
Saline County
Attorney
28th Jud. Dist.
Admin. Judge
28th Jud. Dist.
Admin. Judge
Saline County
Commission
Saline County
Commission
Salina City
Commission
Ottawa County
Commission
12th Jud. Dist.
Co. Commissions
Representing:
Law
Enforcement
Law
Enforcement
Prosecution
Judiciary
Court Services
Education
General
Public (3 positions)
General
Public (3 positions)
General
Public (1 position)
General
Public (3 positions - nominated by the
Admin. Judge & approved by the Boards of County Commission
of Cloud, Lincoln, Jewell, Washington, Mitchell & Republic)
The Chairperson of the Saline County Commission shall
be a ex-officio member of the Advisory Board.
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A.
SECTION IV
Vacancies
All members appointed shall remain in office for a
term of two years until successors are duly
appointed. All vacancies shall be filled for the
unexpired term in the manner that the position was
originally filled.
The officers for the Community Corrections' board shall
consist of the following: (1) chairperson, (2) vice-
chairperson, (3) Other officers appointed by the Board
as deemed necessary.
OFFICERS:
A.
B.
Term of Office for Officers
Officers shall be elected by the Board for a two-
year term unless removed according to these rules
and regulations and/or the officer request
permission from the Board to vacate the office.
Vacancies of Officers
Upon a vacancy occurring and one of the elected
officers of this Board, the Board shall elect new
officers to fill the vacancy as needed.
C.
Duties of Officers
1. Chairperson: The Chairperson shall preside
at all sessions of the Board. Further, the
Chairperson shall coordinate all activities
of the Board and be an ex-officio member of
all committees. Chairperson shall be
empowered to appoint committee chairpersons
with approval and consent of the Board. The
Chair shall set the agenda items for each
Board meeting and conduct in an orderly
fashion the meeting of the Board.
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2.
Vice-chairperson: The Vice-Chairperson shall
assist the Chairman in performance of duties
and shall officiate and conduct business for
the Board in the absence of the Chairperson.
In addition, the Vice-Chairperson shall be an
ex-officio member of all committees and
report to the Executive Board on the progress
of all committees as needed.
3.
Other Officers: Other officers may be
elected by the Board as needed, with duties
specified at the time of election of such
officers.
The support staff of community corrections shall
provide all normal secretary functions of the Board
including all minutes, correspondence and attendance.
SECTION V
~UORUMS:
A quorum shall consist of a simple majority.
members who represent agencies by statutory
requirement are allowed to designate one member from
his/her agency to attend the board meetings when the
original member is unable to attend.
Board
SECTION VI
MEETINGS:
Meetings of the Advisory Board shall be held at least
quarterly at a date, time, and location set certain.
A.
Agenda
A list of items to be covered at the regularly
scheduled Advisory Board Meeting shall be provided
seven calendar days in advance of the meeting.
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B.
Special Meetings
Meetings may at any time be called and set by the
Chairman who will advise all Board members,
Director, County Administrator and news media of
the time, date, and place of this special meeting
48 hours in advance of said meeting. In addition,
any three members of the Advisory Board can
request a special meeting to be set. The Board
members shall request the special meeting in
writing to be delivered to the Chairperson. Upon
receipt of said written notice, Chairman shall set
time, date, and place of said meeting and further
shall cause notice of said meeting to be delivered
to all Board members and the news media 48 hours
in advance of said meeting.
SECTION VII
ATTENDANCE:
All members of the Community Corrections Advisory Board
are requested to be in attendance at all regularly
convened meetings of the Board.
A.
Missed Board Meetings
Board members are required to advise the
Chairperson or the Secretary of the Board 48 hours
in advance of regularly scheduled meetings their
inability to attend said Board meeting. If any
non-statutory required Board member has been
absent from three regularly scheduled meetings, in
any six-month period, the Board may upon motion
and vote taken of the Board present find a vacancy
does exist and request the termination of the
absent Board member from the Board. Upon such a
vote, the Chairperson shall request the original
appointing authority to fill the vacancy of the
terminated Board member. In addition, the
Chairperson shall instruct the Secretary to send
written notice to the terminated Board member of
the vote and his/her termination from the Board.
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ECTION VIII
OPEN MEETINGS:
SECTION IX
AMENDMENT:
SECTION X
MINUTES:
All meetings and proceedings of the Advisory Board, and
any committee or subcommittee of the Board shall be
open to the public and the news media.
Amendment to these rules and regulations may be
proposed by two or more Board members. The two or more
Board members shall prepare in writing the proposed
amendment which shall be signed by the Board members
proposing the amendment and then presented to the Board
Chairman. The Board Chairman shall then notice the
entire Board of the proposed amendment with at least
14-day prior notice of any Board meeting before voting
may occur on amending the rules. For the rules to be
amended, 2/3 vote of the Board members attending the
meeting are required.
Secretary of the Board shall supply draft copies of the
minutes of every Board meeting to the three Saline
County Commissioners and advisory board members within
seven days of the meeting being conducted. Upon the
calling of a special meeting, as allowed in these
rules, the Chairman may present to the Chairman of the
County Commissioners an oral report concerning the
nature and circumstances of the specially called
meeting if deemed appropriate.
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