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12-02-2019 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS December 2,2019 4:00 p.m. The City k:oxnmission convened at 2:30 p.m. for Downtown Arts & Entertainment Ordinance Overview and at 3:45 p.m. for Citizens Forum at City-County Building,Room 107 Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission.meeting.The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Commissioners Joe Hay,Jr.,Melissa Rose Hodges,Mike Hoppock,and Karl Ryan. Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney;and Shandi Wicks,City Clerk. AWARDS AND PROCLAMATIONS None. CITIZENS FORUM Stacy Lundquist, 10965 W. State Street, Brookville, Kansas, provided her thoughts on the Saline County Expo Center, information on the use of the facility for horse shows and the amount of economic impact the use of the facility brings in. Justine Staten, Kansas Horse Council and Equifest of Kansas, 8831 Quail. Lane, Suite 201, Manhattan, Kansas, requested the City of Salina to make a monetary contribution to the Expo Center renovations improvements and encouraged the City Commission to do whatever it took to continue negotiations with Saline County Expo Center on the lease renewal negotiations. Deborah Corrales, Salina, passed out handouts to the City Commission on pit bulls and provided information on the creation of breed specific legislations. Commissioner Hodges asked when staff anticipated the breed specific legislation agenda item to be on a City Commission agenda. She further stated she had been looking at the agenda planner and had not seen it on there. Michael Schrage, City Manager, stated the plan was to have the agenda item at a meeting before the end of the year. Yvonne McCarthy, 8601 W. 55th Street South, Derby, Kansas, provided information on the use of the Expo Center and the income generated to community. Abbey Janssen,2305 Avenue T, Geneseo,Kansas,provided information on the horse shows that are housed at the Expo Center, stated that Salina, Kansas was a good centralized location and encouraged the City of Salina and Saline County to work together to reach an agreement. Kelly Smith, 1506 E Mona Street, Wichita, Kansas, stated that the equestrian community needs the City Commission to go to bat for them to reach an agreement with Saline County. She continued to provide information on the use of the Expo Center and the equestrian Pagel community. Eric Brown,Salina Area Chamber of Commerce,provided information on the direct impact the events have on the chamber with their agricultural committee and the direct fiscal impact on the community. He continued to provide additional information on the future events planned at the Expo Center and encouraged the City Commission to work with Saline County. L LI Michael Schrage, City Manager, stated the Expo Center was not on the agenda and provided information on the current status of the negotiations. He continued to provide the options to (1.) add to the agenda for open discussion, (2) the executive session options or (3) recognition with what the County was intending to do, to let the county run through their plans and take up the topic at a later meeting if necessary. Commissioner Hay stated he did not want to wake up one day to hear that the Expo Center was closing and asked his fellow commissioners to revisit the item and come up with a solution. Commissioner Hoppock stated that it was relevant but did not think now was a good time with the county currently planning to accept public comment tomorrow. He continued by asking the audience if they watched the Salina City Commission November 13,2019 special meeting and stated that the City Commission was very open for future negotiations. He further stated that a possible public/private partnership would be a good option. Commissioner Hodges stated she had concerns with a 40 year lease and stated the current lease proposal was for a 25 year lease with three (3) five (5) year extensions with discussions to occur after 25 years. Mayor Davis stated the City of Salina and Saline County were looking at the same thing but in different ways and the process had to ride its course. He stated there were ten (10)bright people and staff helping us out and he thought a solution could be made. Mr. Schrage stated that the City Commission could amend the agenda now, if they so inclined so the members of the audience were aware of their intent. Mayor Davis stated there was a lot of talk about the city commission going into executive session and staff kept the City Commission in line on what could be discussed in executive session. Mayor Davis stated hearing no motion,the City Commission will wait to hear from Saline County. Justin Janssen, 273550 Paw Paw Creek Road, Alma, Kansas, provided information on meetings held at the Expo Center. Tracy Repp, 2872 11th Avenue, Lindsborg, Kansas, stated she was representing the 4-H members and provided information on what the students learn. Kelly Smith asked if there was a time in an evening that a special session could be held to allow additional public comment. Mayor Davis stated that there had been some public comment and public discussions in evenings in the past and stated that there had been conversation about changing the meeting times in the future but that would probably not happen in the next couple weeks. i i Commissioner Hodges stated she would be open for an evening session or a joint meeting ' with Saline County. Mayor Davis stated the willingness to hold a joint meeting with Saline County was still on Page 2 the table. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the meeting minutes of November 25,2019. 19-0376 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent agenda as presented. Aye: (5). Nay; (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 19-11020 amending Sections 42-503(l) and 42-504 of Salina's Sign Regulations to clarify what types of signs are and are not allowed in the public right-of-way. Mayor Davis noted that Urdznance No. 19-11020 was passed on first reading on November 25, 2019 and since that time no comments have been received. 19-0377 Moved by Commissioner Ryan, seconded by Commissioner Hoppock,to adopt Ordinance No. 19- 11020 amending Sections 42-503(l) and 42-504 of Salina's Sign Regulations to clarify what types of signs are and are not allowed in the public right-of-way on second reading. A roll call vote was taken. Aye: (5) Hay,Hodges, Hoppock,Ryan, Davis. Nay: (0). Motion carried. (7.2) Resolution No. 19-7772 establishing Water and Wastewater rates effective January 1, 2020,in the Comprehensive Fee Schedule of the City of Salina. Debbie Pack,Director of Finance and Administration,explained the new rates. Mayor Davis asked if this was a 3% increase compounded. Ms. Pack stated it was a 3.5% increase compounded. Commissioner Hoppock asked what the annual increase had been from 2010 to 2020. Ms. Pack stated the increase over the last five (5) years for the water meter itself was 3%, water consumption was 4%, sewer monthly fee was 3%, and sewer consumption was 3%. She continued to state there were new meters installed and the consumption was based on cubic feet and was changed to gallons. Mayor Davis asked if there was ever a scenario when a decrease would cause a decrease in fees. Ms. Pack stated yes, staff reviews the 2018 actual numbers, 2019 budget, 2020 budget to determine the rates. Mr. Schrage provided information on the rate assumptions. Commissioner Hodges asked what system enhancements covered. Martha Tasker, Director of Utilities, stated sewer rehabilitation, TV inspection, manhole cleaning, pump stations, and lime lagoon. Commissioner Hoppock asked what we had in our reserve balance approximately. Ms. Pack stated the capital reserves at the end of 2018 was $8 million dollars and the fund balance at the end of 2018 was $9 million dollars. She continued to state there was an additional$7.8 million dollars in the capital reserves. Commissioner Hodges stated the staff report mentioned that future rate increases were projected to range from 3% to 4% through the analysis period. She continued to ask what Page 3 the analysis period was. Ms. Pack stated the analysis period was through 2030 but staff presented a five (5) year look but have been looking at it closer to ten (10) years out. She continued to state staff has looked at it from a five (5) year look (to 2025) but staff had also looked at it to 2036. A conversation ensued between Commissioner Hodges, Ms. Pack and Mr. Schrage regarding the projected future rates and the account fund balances. Commissioner Hodges thanked Ms. Pack and Ms. Tasker for presenting the typical water bill analysis. She continued to provide her thoughts on the water rates from 2010 to 2020 and in the future. Mayor Davis asked if there was any way to be able to have a rate freeze somewhere down the road. Ms. Pack stated staff could provide additional options to the City Commission to allow them to make those decisions. Mayor Davis asked what percentage of users were considered high. Ms. Tasker stated a majority of users, approximately 85% fall in the average number and not very many that fall in the high category. She continued to state the irrigation systems use in the summer was typically what made the water bills increase. She also stated that she had been polling her fellow coworkers on the amount their water bills were in comparison to the other bills they pay. 19-0378 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Resolution No. 19- 7772 establishing Water and Wastewater rates effective January 1, 2020, in the Comprehensive Fee Schedule of the City of Salina. Aye: (4). Nay: (1) Hodges. Motion carried. I (7.3) Resolution No. 19-7777 authorizing the City Manager to execute renewals of Agreement to Provide Administrative Services for a Self-Funded Health Benefit Plan and Individual and Aggregate Stop-loss with BlueCross BlueShield of Kansas. Natalie Fischer, Director of Human Resources, explained the renewal, fiscal impact and M action options. Mayor Davis asked if staff had heard any comments trom employees on the high deductible. Ms. Fischer stated she had not heard that but did mention that several things fell under preventative maintenance and were covered 100%. She continued to state that there were some individuals that just did not go to the doctor. Michael Schrage, City Manager, stated that the City of Salina had held a wellness fair in the past but it was not well attended so staff had not offered the program since. 19-0379 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No. 19-7777 authorizing the City Manager to execute renewals of Agreement to Provide Administrative Services for a Self-Funded Health Benefit Plan and Individual and Aggregate Stop- loss with BlueCross BlueShield of Kansas with the Non-Grandfathered 50/50 cost share plan structure. Aye: (5). Nay: (0). Motion carried. (7.4) Resolution No. 19-7778 authorizing the City Manager to amend the Delta Dental of Kansas,Inc. agreement for dental care benefits effective February 1,2020. Natalie Fischer, Director of Human Resources, explained the renewal, fiscal impact and action options, Commissioner Hoppock asked if the number of cleanings was currently two (2). Ms. Page 4 Fischer stated yes. Commissioner Hoppock asked on information on the potential increase. Ms. Fischer stated the Right Start 4 Kids was a 1.5% increase, and the unlimited cleaning added a 1% increase. 19-0380 Moved by Commissioner Ryan, seconded by Commissioner Hay, to adopt Resolution No. 19-7778 authorizing the City Manager to amend the Delta Dental of Kansas, Inc. agreement for dental care benefits effective February 1, 2020. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Hoppock mentioned the breed specific legislation and stated that staff had some information. Michael Schrage, City Manager, stated that he had read the book that Chris Cotten, Director of Parks & Recreation, had found. He continued to state that staff had copies for all commissioners and provided a brief detail on what the book covered. Commissioner Hoppock asked if that could be delivered with next week's packet. Mr. Schrage stated yes and mentioned that staff would let Ms. Corrales know that the book had been provided to the City Commission. Commissioner Hodges stated that those that were planning to attend the Planning Commission meeting tomorrow, the entire packet was posted today. Michael Schrage,City Manager, provided additional information on the situation and stated that Mr. Hanke asked that the item be postponed to a later date. He continued to state the options available to the Planning Commission that staff would relay to the Planning Commission at the meeting tomorrow ADJOURNMENT 19-0381 Moved by Commissioner Ryan, seconded by Commissioner Hay, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:21 p.m. [SEAL] Trent W. Davis,M.D.,Mayor ATTEST: Shandi Wicks,CMC,City Clerk Page 5