12-02-2019 Minutes CITY OF SALINA,KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 2,2019
4:00 p.m.
The City k:oxnmission convened at 2:30 p.m. for Downtown Arts & Entertainment Ordinance
Overview and at 3:45 p.m. for Citizens Forum at City-County Building,Room 107
Mayor Davis asked the Clerk for verification that notice had been sent for today's City
Commission.meeting.The Clerk replied yes.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding),
Commissioners Joe Hay,Jr.,Melissa Rose Hodges,Mike Hoppock,and Karl Ryan.
Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson,
City Attorney;and Shandi Wicks,City Clerk.
AWARDS AND PROCLAMATIONS
None.
CITIZENS FORUM
Stacy Lundquist, 10965 W. State Street, Brookville, Kansas, provided her thoughts on the
Saline County Expo Center, information on the use of the facility for horse shows and the
amount of economic impact the use of the facility brings in.
Justine Staten, Kansas Horse Council and Equifest of Kansas, 8831 Quail. Lane, Suite 201,
Manhattan, Kansas, requested the City of Salina to make a monetary contribution to the
Expo Center renovations improvements and encouraged the City Commission to do
whatever it took to continue negotiations with Saline County Expo Center on the lease
renewal negotiations.
Deborah Corrales, Salina, passed out handouts to the City Commission on pit bulls and
provided information on the creation of breed specific legislations.
Commissioner Hodges asked when staff anticipated the breed specific legislation agenda
item to be on a City Commission agenda. She further stated she had been looking at the
agenda planner and had not seen it on there. Michael Schrage, City Manager, stated the
plan was to have the agenda item at a meeting before the end of the year.
Yvonne McCarthy, 8601 W. 55th Street South, Derby, Kansas, provided information on the
use of the Expo Center and the income generated to community.
Abbey Janssen,2305 Avenue T, Geneseo,Kansas,provided information on the horse shows
that are housed at the Expo Center, stated that Salina, Kansas was a good centralized
location and encouraged the City of Salina and Saline County to work together to reach an
agreement.
Kelly Smith, 1506 E Mona Street, Wichita, Kansas, stated that the equestrian community
needs the City Commission to go to bat for them to reach an agreement with Saline County.
She continued to provide information on the use of the Expo Center and the equestrian
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community.
Eric Brown,Salina Area Chamber of Commerce,provided information on the direct impact
the events have on the chamber with their agricultural committee and the direct fiscal
impact on the community. He continued to provide additional information on the future
events planned at the Expo Center and encouraged the City Commission to work with
Saline County.
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LI Michael Schrage, City Manager, stated the Expo Center was not on the agenda and
provided information on the current status of the negotiations. He continued to provide the
options to (1.) add to the agenda for open discussion, (2) the executive session options or (3)
recognition with what the County was intending to do, to let the county run through their
plans and take up the topic at a later meeting if necessary.
Commissioner Hay stated he did not want to wake up one day to hear that the Expo Center
was closing and asked his fellow commissioners to revisit the item and come up with a
solution.
Commissioner Hoppock stated that it was relevant but did not think now was a good time
with the county currently planning to accept public comment tomorrow. He continued by
asking the audience if they watched the Salina City Commission November 13,2019 special
meeting and stated that the City Commission was very open for future negotiations. He
further stated that a possible public/private partnership would be a good option.
Commissioner Hodges stated she had concerns with a 40 year lease and stated the current
lease proposal was for a 25 year lease with three (3) five (5) year extensions with
discussions to occur after 25 years.
Mayor Davis stated the City of Salina and Saline County were looking at the same thing but
in different ways and the process had to ride its course. He stated there were ten (10)bright
people and staff helping us out and he thought a solution could be made.
Mr. Schrage stated that the City Commission could amend the agenda now, if they so
inclined so the members of the audience were aware of their intent.
Mayor Davis stated there was a lot of talk about the city commission going into executive
session and staff kept the City Commission in line on what could be discussed in executive
session. Mayor Davis stated hearing no motion,the City Commission will wait to hear from
Saline County.
Justin Janssen, 273550 Paw Paw Creek Road, Alma, Kansas, provided information on
meetings held at the Expo Center.
Tracy Repp, 2872 11th Avenue, Lindsborg, Kansas, stated she was representing the 4-H
members and provided information on what the students learn.
Kelly Smith asked if there was a time in an evening that a special session could be held to
allow additional public comment. Mayor Davis stated that there had been some public
comment and public discussions in evenings in the past and stated that there had been
conversation about changing the meeting times in the future but that would probably not
happen in the next couple weeks. i
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Commissioner Hodges stated she would be open for an evening session or a joint meeting '
with Saline County.
Mayor Davis stated the willingness to hold a joint meeting with Saline County was still on
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the table.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the meeting minutes of November 25,2019.
19-0376 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent
agenda as presented. Aye: (5). Nay; (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 19-11020 amending Sections 42-503(l) and 42-504 of
Salina's Sign Regulations to clarify what types of signs are and are not allowed in
the public right-of-way.
Mayor Davis noted that Urdznance No. 19-11020 was passed on first reading on November 25,
2019 and since that time no comments have been received.
19-0377 Moved by Commissioner Ryan, seconded by Commissioner Hoppock,to adopt Ordinance No. 19-
11020 amending Sections 42-503(l) and 42-504 of Salina's Sign Regulations to clarify what types of
signs are and are not allowed in the public right-of-way on second reading. A roll call vote was
taken. Aye: (5) Hay,Hodges, Hoppock,Ryan, Davis. Nay: (0). Motion carried.
(7.2) Resolution No. 19-7772 establishing Water and Wastewater rates effective January 1,
2020,in the Comprehensive Fee Schedule of the City of Salina.
Debbie Pack,Director of Finance and Administration,explained the new rates.
Mayor Davis asked if this was a 3% increase compounded. Ms. Pack stated it was a 3.5%
increase compounded.
Commissioner Hoppock asked what the annual increase had been from 2010 to 2020. Ms.
Pack stated the increase over the last five (5) years for the water meter itself was 3%, water
consumption was 4%, sewer monthly fee was 3%, and sewer consumption was 3%. She
continued to state there were new meters installed and the consumption was based on
cubic feet and was changed to gallons.
Mayor Davis asked if there was ever a scenario when a decrease would cause a decrease in
fees. Ms. Pack stated yes, staff reviews the 2018 actual numbers, 2019 budget, 2020 budget
to determine the rates. Mr. Schrage provided information on the rate assumptions.
Commissioner Hodges asked what system enhancements covered. Martha Tasker, Director
of Utilities, stated sewer rehabilitation, TV inspection, manhole cleaning, pump stations,
and lime lagoon.
Commissioner Hoppock asked what we had in our reserve balance approximately. Ms.
Pack stated the capital reserves at the end of 2018 was $8 million dollars and the fund
balance at the end of 2018 was $9 million dollars. She continued to state there was an
additional$7.8 million dollars in the capital reserves.
Commissioner Hodges stated the staff report mentioned that future rate increases were
projected to range from 3% to 4% through the analysis period. She continued to ask what
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the analysis period was. Ms. Pack stated the analysis period was through 2030 but staff
presented a five (5) year look but have been looking at it closer to ten (10) years out. She
continued to state staff has looked at it from a five (5) year look (to 2025) but staff had also
looked at it to 2036.
A conversation ensued between Commissioner Hodges, Ms. Pack and Mr. Schrage
regarding the projected future rates and the account fund balances.
Commissioner Hodges thanked Ms. Pack and Ms. Tasker for presenting the typical water
bill analysis. She continued to provide her thoughts on the water rates from 2010 to 2020
and in the future.
Mayor Davis asked if there was any way to be able to have a rate freeze somewhere down
the road. Ms. Pack stated staff could provide additional options to the City Commission to
allow them to make those decisions.
Mayor Davis asked what percentage of users were considered high. Ms. Tasker stated a
majority of users, approximately 85% fall in the average number and not very many that
fall in the high category. She continued to state the irrigation systems use in the summer
was typically what made the water bills increase. She also stated that she had been polling
her fellow coworkers on the amount their water bills were in comparison to the other bills
they pay.
19-0378 Moved by Commissioner Hoppock, seconded by Commissioner Hay, to adopt Resolution No. 19-
7772 establishing Water and Wastewater rates effective January 1, 2020, in the Comprehensive Fee
Schedule of the City of Salina. Aye: (4). Nay: (1) Hodges. Motion carried.
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(7.3) Resolution No. 19-7777 authorizing the City Manager to execute renewals of
Agreement to Provide Administrative Services for a Self-Funded Health Benefit
Plan and Individual and Aggregate Stop-loss with BlueCross BlueShield of Kansas.
Natalie Fischer, Director of Human Resources, explained the renewal, fiscal impact and M
action options.
Mayor Davis asked if staff had heard any comments trom employees on the high
deductible. Ms. Fischer stated she had not heard that but did mention that several things
fell under preventative maintenance and were covered 100%. She continued to state that
there were some individuals that just did not go to the doctor.
Michael Schrage, City Manager, stated that the City of Salina had held a wellness fair in the
past but it was not well attended so staff had not offered the program since.
19-0379 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to adopt Resolution No.
19-7777 authorizing the City Manager to execute renewals of Agreement to Provide
Administrative Services for a Self-Funded Health Benefit Plan and Individual and Aggregate Stop-
loss with BlueCross BlueShield of Kansas with the Non-Grandfathered 50/50 cost share plan
structure. Aye: (5). Nay: (0). Motion carried.
(7.4) Resolution No. 19-7778 authorizing the City Manager to amend the Delta Dental of
Kansas,Inc. agreement for dental care benefits effective February 1,2020.
Natalie Fischer, Director of Human Resources, explained the renewal, fiscal impact and
action options,
Commissioner Hoppock asked if the number of cleanings was currently two (2). Ms.
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Fischer stated yes.
Commissioner Hoppock asked on information on the potential increase. Ms. Fischer stated
the Right Start 4 Kids was a 1.5% increase, and the unlimited cleaning added a 1% increase.
19-0380 Moved by Commissioner Ryan, seconded by Commissioner Hay, to adopt Resolution No. 19-7778
authorizing the City Manager to amend the Delta Dental of Kansas, Inc. agreement for dental care
benefits effective February 1, 2020. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Commissioner Hoppock mentioned the breed specific legislation and stated that staff had
some information. Michael Schrage, City Manager, stated that he had read the book that
Chris Cotten, Director of Parks & Recreation, had found. He continued to state that staff
had copies for all commissioners and provided a brief detail on what the book covered.
Commissioner Hoppock asked if that could be delivered with next week's packet. Mr.
Schrage stated yes and mentioned that staff would let Ms. Corrales know that the book had
been provided to the City Commission.
Commissioner Hodges stated that those that were planning to attend the Planning
Commission meeting tomorrow, the entire packet was posted today. Michael Schrage,City
Manager, provided additional information on the situation and stated that Mr. Hanke
asked that the item be postponed to a later date. He continued to state the options available
to the Planning Commission that staff would relay to the Planning Commission at the
meeting tomorrow
ADJOURNMENT
19-0381 Moved by Commissioner Ryan, seconded by Commissioner Hay, that the regular meeting of the
Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting
adjourned at 5:21 p.m.
[SEAL] Trent W. Davis,M.D.,Mayor
ATTEST:
Shandi Wicks,CMC,City Clerk
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