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11-18-2019 Minutes CITY OF SALINA,KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS November 18,2019 4:00 p.m. The City Commission convened at 2:3U p.m. for Water & Wastewater Rates Discussion and at 3:45 �N p.m.for Citizens Forum at City-County Building,Room 107. Mayor Davis asked the Clerk for verification that notice had been sent for today's City Commission meeting. The Clerk replied yes. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City-County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of silence. Those present and comprising a quorum: Mayor Trent W. Davis, M.D. (presiding), Commissioners Joe Hay,Jr.,Melissa Rose Hodges,Mike Hoppock,and Karl Ryan. Also present: Michael Schrage, City Manager;Jacob Wood, Deputy City Manager; Greg Bengtson, City Attorney; and Shandi Wicks,City Clerk. AWARDS AND PROCLAMATIONS (3.1) The month of November, 2019 as the "45 Years of the Establishment of the Human Relations Commission" in the city of Salina. Sandra Beverly read the proclamation and stated that her mother-in-law Catherine Beverly was one of the original members of the Human Relations Commission and how proud she was at the work that the office does. Kaye Crawford, Salina, provided information on her tenure in the Human Relations Department(now Community Relations Department). Lauren Driscoll, Director of Community&Development Services, mentioned a recent event sponsored by the Human Relations Commission called Beyond DiverCity event, and spoke of upcoming events to be hosted by the division. CrrizENs FORUM Mayor Davis congratulated Rod Franz on his success for City Commission. He also congratulated Commissioner Ryan for his success as well. Commissioner Ryan congratulated Mayor Davis as well. Deborah Corrales,Salina, provided a DVD and handout to the City Commission regarding pit bulls. She continued to provide information on videos on pit bulls,famous persons with pit bulls and associations that do not support breed specific bans. Lucas Sharp, 2506 Shadwick, Wichita, representing Salina Waste Systems, 1848 Summers Road, provided updated information on the ability to provide services to the current curbside recycling customers. Commissioner Hodges asked if Salina Waste Systems would be offering curbside recycling to non-sanitation customers or included in the sanitation package. Mr. Sharp stated the meeting held in March related to providing recycling to the subscription customers. Mayor Davis asked if the city manager had Mr. Sharp's information. Michael Schrage, City Manager, stated he had met with Salina Waste Systems once and thought the Public Works Department had the contact information. He also provided additional information on curbside recycling. Norman Mannel, Salina, asked when the plastic bag ban would be discussed. Mr. Schrage Page 1 stated the discussion will be on the agenda on December 9, 2019. Mr. Mannel asked if there had been a response on the KOMA violation. Mr. Schrage stated no response had been received yet. Mr. Mannel asked what type of violation was it. Greg Bengtson, City Attorney, stated any violations with the open meetings law had civil consequences and were not criminal in nature. He further stated that a City Commission would have liked to have analyzed the self-reporting two (2) years ago and his apology was to the City Commission for his misunderstanding on the City Commission's wishes at the time. Mr. Bengtson stated the City Commission had no responsibility in the violation. He continued to state it was staff's responsibility to carry out the necessary notifications on the meetings as required by the open meetings act. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME None. CONSENT AGENDA (6.1) Approve the minutes of November 4,2019. (6.2) Award bid for a Nimble HF20, to Eagle Technologies,in the amount of$58,054.57. (6.3) Approve Resolution No. 19-7774 authorizing the Mayor to sign an Agreement to Lengthen the Tolling Period in the Consent Decree, which relates to the Former Schilling Air Force Base Site. 19-0359 Moved by Commissioner Hoppock, seconded by Commissioner Hodges, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. ADMINISTRATION (7.1) Second reading Ordinance No. 19-11021 levying Salina Business Improvement District No. 1 service fees for 2020. Mayor Davis noted that Ordinance No. 19-1.1021 was passed on first reading on November 4,2019 and since that time no comments have been received. 19-0360 Moved by Commissioner Ryan, seconded by Commissioner Hoppock, to adopt Ordinance No. 19- 11021 levying Salina Business Improvement District No. 1 service fees for 2020 on second reading. A roll call vote was taken. Aye: (5) Hay, Hodges, Hoppock, Ryan, Davis. Nay: (0). Motion carried. (7.2) Second reading Ordinance No. 19-11022 changing the zoning district classification from RS (Residential Suburban) to PC-6 (Planned Heavy Commercial) on a one-half acre unplatted tract of land located on the north side of Beverly Drive west of Broadway Boulevard and addressed as 1430 Beverly Drive. Mayor Davis noted that Ordinance No. 19-11022 was passed on first reading on November 4,2019 and since that time no comments have been received. 19-0361 Moved by Commissioner Hodges, seconded by CoYnn-ssioner Hoppock, to adopt Ordinance No. 9-11022 changing the zoning district classification from RS (Residential Suburban) to PC-6 (Planned Heavy Commercial) on a one-half acre unplatted tract of land located on the north side of Beverly Drive west of Broadway Boulevard and addressed as 1430 Beverly Drive on second Page 2 reading. A roll call vote was taken. Aye: (5) Hay, Hodges, Hoppock, Ryan, Davis. Nay: (0). Motion carried. (7.3) Authorize the fire department to terminate its involvement with PMAM, a third party business, currently administering both the police and fire department's fire alarm ordinance administration and billing and designate the Fire Chief as alarm administrator per Salina Code Chapter 14,Article V. Kevin Royse,Fire Chief, explained the request, alarm administration program,fiscal impact and action options. Commissioner Ryan asked how much was 28% of the revenue that had been collected. Michael Schrage, City Manager, stated the agreement was a 28/72 split, with PMAM receiving 28% of the revenue and the City of Salina receiving 72% of the fees. Debbie Pack, Director of Finance & Administration, stated we collected a little over $37,000 in 2019 with PMAM getting approximately$17,000. Commissioner Hoppock asked how many false alarms were called out in a month. Chief Royse stated approximately 35 a month. He also stated with the new licensing, compliance engine and testing in place,the intent would be to reduce the number of false alarms. Mr. Schrage commended the fire department for their willingness to take this one and try to get a higher level of compliance, customer service and revenue. He continued to state it would be easy to just continue to allow the agency to do what they can but they see an opportunity to take it to the next level. Mayor Davis stated he did not think Chief Royse would be sending out the invoices and asked how staff would handle this. Chief Royse stated staff performed a dry run and it would take staff approximately 30 minutes a week to perform the tasks. 19-0362 Moved by Commissioner Hodges, seconded by Commissioner Hoppock, to authorize the fire department to terminate its involvement with PMAM with a 30 day notice per PMAM agreement, and allow the fire chief to be the alarm administrator as per Chapter 14, Article V of the City Code. Aye: (5). Nay: (0). Motion carried. (7.4) Opiate Class Action Lawsuit. Jacob Wood, Deputy City Manager, explained the lawsuit,fiscal impact and action options. Commissioner Ryan asked who decided who was part of a class action lawsuit. Greg Bengtson, City Attorney, stated this process was new to him and was new in the federal courts and was referred to as a negotiation class and it is a new mechanism under federal procedure for identification on this negotiation class and they have included what appeared to be all cities. Michael Schrage, City Manager,stated there had been a court order. Mr. Bengtson stated he did have a court order and stated it had been formally certified by the courts. Commissioner Hay stated we did not have to file, we were just put into this suit. Mr. Bengtson stated yes. Mr. Schrage stated law offices had reached out to staff wanting to take up a case and there was some discussion on the level of staff work that needed to be done to make a case. A conversation ensued between the City Commission, Mr. Schrage and Mr. Wood Page 3 regarding the lawsuit. Commissioner Hoppock asked what the actual damages and issues opioids have had on the city or the county would be cumbersome. Mayor Davis stated yes, it would involve a lot of pieces. DEVELOPMENT BUSINESS None. OTHER BUSINESS Commissioner Hodges asked if the planning commission had put in place a building moratorium for Grand Prairie. Michael Schrage, City Manager, stated staff had reviewed the video and there was a Planning Commission meeting set for December 3,2019 to speak more specifically to the Planning Commission's intent on the moratorium and confirm the recommendation. Commissioner Hodges asked if the Planning Commission's motion to establish a moratorium would have to come before the City Commission. Lauren Driscoll, Director of Community & Development Services, stated the moratorium pertained to the safety of a road for fire marshal's approval. She continued to state staff spoke with the fire marshal and had a letter on file confirming the fire marshal's position that there was not a safety issue. She further continued to state staff was going to take the item back to the Planning Comn-fission for further consideration. She continued to state the moratorium was solely set based on the safety of the road. Commissioner Hodges mentioned the misspellings of the street names that were brought up when the Native American Heritage month proclamation was brought before the City Commission. She continued to ask for an update. Michael Schrage,City Manager and Jacob Wood, Deputy City Manager, provided an update on the misspellings of the names, stated an application would need to be submitted by either the City Commission or Planning Commission could;and explained how the process would work. Mayor Davis asked if a street name was changed by a municipality, would financial assistance be available to the parties that were affected. Mr. Schrage stated there were 24 houses on Arapahoe and no businesses. Mr. Schrage stated that the Planning Commission had done it in the past and thought the City Commission could make a motion to initiate the street name change. Commissioner Hay stated he thought it should be up to the residents on the street whether they want it or not. Mr. Schrage stated it could be initiated by the City Commission and staff could get some preliminary confirmation of the residents. A conversation ensued between the City Commission, Mr. Schrage, and Lauren Driscoll, Director of Community & Development Services, regarding the processes available for � changing the street name. Jim Kowach, Director of Public Works, provided information of the effects of a street name change to the residents. ADJOURNMENT Page 4 19-0363 Moved by Commissioner Hay, seconded by Commissioner Ryan, that the regular meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 5:11 p.m. [SEAL] Trent W. Davis,M.D.,Mayor ATTEST: I LU* Shandi Wicks,CMC, City Clerk I Page 5